Department of Technology Services COUNTY MANAGERS PROPOSED FY 2020 - PowerPoint PPT Presentation

Department of Technology Services COUNTY MANAGER’S PROPOSED FY 2020 BUDGET Operating Fund County Board Work Session Thursday, March 14, 2019 4:00-6:30pm

Detail: Proposed Reductions Digital Strategy 2015 to 2020 FROM

Detail: Proposed Reductions Our Purpose (How We Deliver Value)

Embarking on the Detail: Proposed Reductions Transformation

Summary of Proposed Budget Changes % FY 2019 FY 2020 Change Change Adopted Proposed $21,900,955 $22,837,700 +$936,745 +4.3% Expenses 74.0 FTEs 80.0 FTEs +6.0 FTEs +8.1% Staff • Increase in expenses due primarily to contractual increases • Increase in FTE count due primarily to contractor conversions to County employees 4 Department of Technology Services

Detail: Proposed Reductions • Office of the CIO – Reduce the department’s membership in Gartner ($70,000). Impact – This reduces the availability of expert consultation to County technology leadership. • Enterprise Technology and Application Services – Review the County’s cellular providers to achieve lower rates ($202,135). Impact – Little/no impact on service other than work to possibly transition from one carrier to another. • Digital Innovation – Eliminate a vacant IT Network Analyst position ($86,733, 1.0 FTE). This position worked as a research analyst on technology issues and trends. Impact – This work is now distributed to multiple DTS staff. 5 Department of Technology Services

Summary of Proposed Budget Changes Staff Budget Impact Impact Security/Disaster Recovery +$137,940 - • One time ($43,500) and ongoing ($94,440) funds to begin migration out of CHP data center to an offsite data center +$60,000 - • Ongoing funding for online security training for all County employees including videos, tests and phishing simulations +$546,828 - • Microsoft Enterprise Agreement expanded to include Advanced Threat Protection, mobile device management, multi-factor authentication and enhanced collaboration tools 6 Department of Technology Services

Summary of Proposed Budget Changes Staff Budget Impact Impact System Enhancements +$100,000 - • One time funding to assist with modernizing the customer experience on the County website +$250,000 - • One time funding to establish a comprehensive IT Asset Management System to give an enterprise view of the County’s IT assets and assist with onboarding and offboarding of County employees and contractors 7 Department of Technology Services

Summary of Proposed Budget Changes Staff Budget Impact Impact Other • Software maintenance ($70,000), data storage +$141,336 - ($52,136) and contractor costs ($19,200) • ($23,107) +6.0 FTE Net savings in personnel • 6.0 FTE’s are conversions to employees from existing contractor positions • 1.0 FTE is a new security position being funded by an eliminated data analyst contractor • Partially offset by elimination of 1.0 FTE (research network analyst) 8 Department of Technology Services

Key Budget Considerations Disruptors • Aging enterprise applications (technology debt). • Exponential growth in technology and data continues. • Increased competition for IT talent - The Amazon Effect. Responses • Modernize applications for the smartphone age and beyond. • Thoughtful stewardship of resources - align technology investments with the values of the community. • Create a fulfilling and purposeful working environment. Department of Technology Services 9