Department of Parks and Recreation FY 2019 PROPOSED BUDGET - - PowerPoint PPT Presentation

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Parks and Recreation

Tuesday, March 13, 2018 @ 3:00pm

General Fund

Department Overview

1

Department of Parks and Recreation

Places + Spaces + Programs + People

Department Overview

2

Department of Parks and Recreation

25,200

Unique Program Participants

753

Nature Center Programs

13

Community Centers

187

Camps

144

Parks

Places + Spaces + Programs + People

Department Overview

3

Department of Parks and Recreation

Natural Resources Demand Projects Community

• Tree Canopy = 41%
• Net gain of 312 trees
• 168 acres invasive plants

actively managed

Places + Spaces + Programs + People

• Long Bridge contract

awarded

• Lubber Run contract

awarded

• FY17 = 7 projects completed
• FY18 = 4 projects completed

+ 4 projects to be complete

• 8.5% increase in Enjoy

classes

• 9,500 Skate Night

participants

• 500 person waitlist for

community garden plots

• 23% more resident

program registrations

• 5% more youth sport

participants

• 155,000 55+ participants
• 15% more people using fee

reductions

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $41,677,156 $42,145,456 +$468,301 +1.1% Revenue $10,277,861 $10,149,698

• $128,163
• 1.2%

Staff 379.07 FTEs 368.14 FTEs

• 10.93 FTEs
• 3.6%

4

• 4 of the 5 preschool programs (Gunston, Lubber Run, Carlin Hall and Madison) that

currently operate as Teacher without Aide format will be converted to the Teacher with Paid Aide format, in alignment with how the Fairlington location already operates. This eliminates the parent volunteer co-op requirement and provides professional staffing at all preschool levels (addition of 3.10 permanent FTE; removal of 0.39 temporary FTE; no NTS effect).

Department of Parks and Recreation

Revenue Highlights

5

Department of Parks and Recreation

• A 2.5% credit card convenience fee has been proposed County-wide, with DPR

prepared to implement it effective at the beginning of FY 2019. This fee is estimated to generate $160,000 in revenue from DPR transactions to offset the charges incurred.

• In FY 2019, the fee reduction budget has been increased from ($150,619) to ($680,000)
• No significant changes to existing programs and fees
• Broad community outreach on proposed fees

Fee Reductions FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 # of Households Using Option 819 935 1,137 1,316 1,394 1,577 # of Individuals Using Option 1,261 1,491 1,914 2,222 2,341 2,697 $ value 446,907 550,933 624,758 692,900 681,183 807,018 Budget 150,619 150,619 150,619

Summary: Proposed Reductions

Personnel Non-Personnel Revenue Total Reduction

FTE Impact

$938,848 $144,321 $11,574 $1,071,595 8.40 Perm (Filled) 1.99 Temp (Filled) 1.37 Temp (Vacant) 11.76 Total

6

Department of Parks and Recreation

Detail: Proposed Reductions

7

Department of Parks and Recreation

Eliminate the Office of Community Health Service Impacts Budget Impact

• Provide fewer opportunities for wellness/health

education

• DPR will continue to support healthy living

initiatives and fight childhood obesity

• DPR would continue to integrate wellness/health

content into existing programs FY 2018: $483,238 FY 2019: $0 Change:

• $483,238

Staff Impact

• 1.00 Program Supervisor (filled)
• 3.00 Programmer II (filled)
• 0.13 Temporary Support (vacant)

Detail: Proposed Reductions

8

Department of Parks and Recreation

Eliminate the Volunteer Development Office Service Impacts Budget Impact

• Perform the administrative duties differently with

minimal interruption in volunteer experience

• Overall coordination would be managed in the

Human Resources Unit with general management and tracking borne by division staff

• Volunteer training will transition from in-person to
• n-line

FY 2018: $197,133 FY 2019: $0 Change:

• $197,133

Staff Impact

• 1.00 Program Specialist (filled)
• 1.00 Management Specialist (filled)

Detail: Proposed Reductions

9

Department of Parks and Recreation

Eliminate the Boxing Program Service Impacts Budget Impact

• Recent participation has declined to an average of

10 youth/teens per year

• Opportunities to expand boxing-like classes
• ffered by DPR
• A wide variety of other programs that serve youth

will continue to be offered by DPR FY 2018: $84,558 FY 2019: $0 Change:

• $84,558

Staff Impact

• 0.90 Program Assistant (filled)

Detail: Proposed Reductions

10

Department of Parks and Recreation

Convert Program Participant Transportation Services to Contract Service Impacts Budget Impact

• Senior travel and summer camp participants will

continue to participate in the same number of annual trips through contracted services

• No increase in participant cost
• Due to summer 2018 commitments, the FY 2019

savings is for three quarters of the year, the full savings of $89,120 will be realized in FY 2020 FY 2018: $362,797 FY 2019: $299,927 Change:

• $62,870

Staff Impact

• 1.00 Program Assistant (filled)
• 0.50 Bus Driver (filled)
• 0.99 Temporary Support (filled)

Detail: Proposed Reductions

11

Department of Parks and Recreation

Remove 2 Large Vehicles and 1 Daily Use Vehicle from Fleet Service Impacts Budget Impact

• DPR has enough capacity within the remaining

fleet to not impact daily operating activities

• Removal of a dual-wheeled truck, tandem truck

and passenger van FY 2018: $52,441 FY 2019: $0 Change:

• $52,441

Staff Impact

None

Detail: Proposed Reductions

12

Department of Parks and Recreation

Discontinue 4th of July Programming Service Impacts Budget Impact

• Long Bridge Park would continue to serve as a

viewing location for Washington, D.C. fireworks

• None of the free public fireworks viewing areas in

Arlington provide free entertainment and programs

• Some funding retained to ensure site clean-up and

public safety presence FY 2018: $63,285 FY 2019: $13,285 Change:

• $50,000

Staff Impact

• 0.74 Temporary Support (vacant)

Detail: Proposed Reductions

13

Department of Parks and Recreation

Close Carver Center for Day-Time Drop-In Service Impacts Budget Impact

• The Monday- Friday 9:00am – 3:00pm hours

would be eliminated

• During this timeframe, an average of 1-2

people visit the center on a daily basis

• No impact to evening programs

FY 2018: $41,172 FY 2019: $0 Change:

• $41,172

Staff Impact

• 1.00 Temporary Support (filled)

Detail: Proposed Reductions

14

Department of Parks and Recreation

Reduce Northern Virginia Conservation Trust (NVCT) Budget to Operating Only Service Impacts Budget Impact

• Over the past several years, NVCT open space

preservation expenses have not exceeded more than $3,000 per year

• The terms of the County’s agreement with NVCT

remain in effect, dictating that open space preservation funding be made available on a cumulative basis should NVCT identify allowable uses FY 2018: $124,500 FY 2019: $86,900 Change:

• $37,600

Staff Impact

None

Detail: Proposed Reductions

15

Department of Parks and Recreation

Eliminate Support for Virginia Cooperative Extension (VCE) Financial Educator Position Service Impacts Budget Impact

• In FY 2009, VCE added this position supported

through grant funds. In FY 2018, when grant funds expired, VCE requested funding from the County Board and $32,583 was added to the budget

• VCE would need to pursue other funding
• pportunities to continue to offer the services
• Without these services, participants in VCE’s

current programs would still have access to similar program content through other County programs FY 2018: $151,490 FY 2019: $118,907 Change:

• $32,583

Staff Impact

None

Detail: Proposed Reductions

16

Department of Parks and Recreation

Eliminate the Snow Blower Loaner Program Service Impacts Budget Impact

• Program only benefitting small pockets in the

community

• Civic associations and community groups would

no longer have access to free snow blowers during the season FY 2018: $30,000 FY 2019: $0 Change:

• $30,000

Staff Impact

• 0.50 Temporary Support (vacant)

Key Budget Considerations

• Long Bridge Aquatics & Fitness Center and Park Expansion
• Lubber Run Community Center Renovation
• Impact of Capital Projects on Operating Budget
• Contractual Pressures

17

Department of Parks and Recreation

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Parks and Recreation

Tuesday, March 13, 2018 @ 3:00pm

General Fund