Department of Environmental Services FY 2019 PROPOSED BUDGET - - PowerPoint PPT Presentation

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Environmental Services

March 9, 2018

General Fund

Making Arlington a leading community that is vibrant, accessible and resilient, today and in the future.

Performance Measures

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Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $96,668,670 $99,358,598 +$2,689,928 +2.8% Revenue $45,272,670 $50,777,428 +$5,504,758 +12% Staff 405 FTEs 400.5 FTEs

• 4.5 FTEs

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Department of Environmental Services General Fund

• Minimized impact to General Fund by shifting expenses to
• ther funds (Transportation Capital, Stormwater funds),

where appropriate.

Summary of Proposed Fee Changes

FY 2018 Adopted FY 2019 Proposed

Budget Impact

Parking Meter Rate and Hours $1.25/$1.50 8AM – 6 PM $1.50/$1.75 8 AM – 8 PM +$3,775,000 Household Solid Waste Rate $314.16 $316.16 +$66,400 Restructured Commercial & Multi- Family Recycling Inspection Fees $66 Varies From $16.25 to $260 +$142,597

• Ch. 22 & Ch. 23 Development Fees*

*Site civil engineering plans, building plans, Right-of-Way, subdivision plats and administration of public improvement bonds

Various Inflationary Increases +$170,640

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Department of Environmental Services General Fund

Detail: Proposed Reductions

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Department of Environmental Services General Fund

Eliminate Chief of Staff Position – Office of the Director Service Impacts Budget Impact

• FOIA and GRAM coordination and responses will

be impacted across the Department

• Responses to the DES constituent email address

and phone calls will be delayed

• Administrative functions of this position will be

delegated to and absorbed by others within the Department Change:

• $85,000

Staff Impact

• 1.0 Admin (Vacant)

Detail: Proposed Reductions

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Eliminate part time Communications Specialist – Office of the Director Service Impacts Budget Impact

• Reduces the communications team from 3.5 to

3.0 in the DES General Fund

• Reduces communications and engagement

support for entire department, particularly projects in transportation planning & facilities and engineering

• Reduces capacity for timely notifications (both

routine and emergency), limits responsive to resident inquiries and community interactions Change:

• $34,906

Staff Impact

• .50 Communications

Specialist II (filled)

Detail: Proposed Reductions

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Department of Environmental Services General Fund

Eliminate ART Route 92 – Transit Program Service Impacts Budget Impact

• Alternate transit service would not be provided in

this area

• Access to destinations on the route would be

accessible via walking from Crystal City Station (Metrorail and VRE)

• Capital Bikeshare locations provide another

alternative in this area

• Transit staff will reassess ridership potential after

the completion of the Long Bridge Aquatics & Fitness Center Facility Change:

• $259,771

Staff Impact

N/A

Detail: Proposed Reductions

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Eliminate ART Route 54 – Transit Program Service Impacts Budget Impact

• While convenient stops in the neighborhoods will

be eliminated, alternative service in this area will be offered on nearby arterials: via Metrobus 1A & 1B on Wilson Blvd and Metrobus 2A on Washington Blvd Change:

• $97,000

Staff Impact

N/A

Detail: Proposed Reductions

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Department of Environmental Services General Fund

Eliminate Front Desk Support – Transportation, Engineering & Operations (TE&O) Service Impacts Budget Impact

• Administrative support duties would be

reassigned across TE&O staff

• Temporary contract staff would replace full time

coverage at the front desk on the 9th floor

• Customer service hours for the Residential Permit

Parking Program are currently 8 AM to 5 PM, Monday through Friday

• Customer service hours will be reduced to 5

hours, Monday through Friday and adjusted to meet peak period needs Change:

• $74,000

Staff Impact

• 1.0 Admin Specialist (Filled)

Detail: Proposed Reductions

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Department of Environmental Services General Fund

Eliminate Evening Porter Service at Arlington Mill – Facilities Management Bureau (FMB) Service Impacts Budget Impact

• Porter services are currently provided from 8 AM

to 10 PM, Monday through Friday.

• Porter service will be reduced to 8 hours per day,

Monday through Friday. Service hours will be adjusted to meet peak period needs.

• Outside of selected service hours, DPR staff will

need to set up events.

• Restrooms/locker rooms and other public areas

will not be cleaned outside of selected service hours. Change:

• $25,000

Staff Impact

N/A

Detail: Proposed Reductions

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Department of Environmental Services General Fund

Eliminate Custodian Position – FMB Service Impacts Budget Impact

• The Custodial position will be eliminated, however

$10,000 in funding will remain to provide contractor support when needed to cover for employees who are off due to vacations or sick leave, roughly ten hours per week

• Project work and miscellaneous tasks previously

performed by floating staff custodian will be delayed as reduced capacity will result in other staff or custodial supervisors performing these duties FY 2018: $54,000 FY 2019: $10,000 Change:

• $44,000

Staff Impact

• 1.0 Custodian (Vacant)

Detail: Proposed Reductions

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Department of Environmental Services General Fund

Eliminate second annual window cleaning in all County Buildings – FMB Service Impacts Budget Impact

• County buildings would have their windows

cleaned once per year instead of twice annually

• Complaints may be received from citizens in

higher profile glass buildings such as the Justice Center and Arlington Mill Change:

• $48,000

Staff Impact

N/A

Detail: Proposed Reductions

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Department of Environmental Services General Fund

Conduct a custodial services pilot program in the Courts Police Building - FMB Service Impacts Budget Impact

• Pilot program would reduce cleaning in non-public

areas from five days to three days per week

• Public areas, including restrooms, would still be

serviced five days per week

• In non-public areas, County staff would have to

bring their trash to a centralized location for pick up and would have to maintain their own space

• n service reduction days

Change:

• $90,000

Staff Impact

N/A

Detail: Proposed Reductions

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Reduce funding for contracted services/County facility energy projects – Arlington Initiative to Rethink Energy (AIRE) Service Impacts Budget Impact

• Reducing this funding in AIRE will put additional

pressure on Pay-As-You-Go capital resources to meet the future goals for the CEP as it relates to facility maintenance investments

• Ability to leverage AIRE funding will be reduced

when there is an opportunity to invest in high efficiency systems for unexpected equipment failures. FY 2018: $410,890 FY 2019: $160,890 Change:

• $250,000

Staff Impact

N/A

Detail: Proposed Reductions

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Department of Environmental Services General Fund

Eliminate Rebate Program and Consultant Funding – AIRE Service Impacts Budget Impact

• Eliminates energy rebate program and reduction
• f consultant funding will reduce specific

education & outreach to residential homeowners

• Assumes homeowners continue to install energy

efficient appliances & fixtures in order to reduce their household energy costs and be good energy stewards without necessity of governmental assistance

• One-time funding of $100,000 will remain in FY

2019 budget to fund consultant support for technical update of CEP. This amount is not reflected in amount above Change:

• $304,312

Staff Impact

N/A

Detail: Proposed Reductions

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Eliminate free monthly paper shredding services – Solid Waste Bureau Service Impacts Budget Impact

• Free shredding service will no longer be provided
• Private sector provides this service, charging

roughly $1 per pound as an industry average

• Program typically serves between 300 and 500

customers per month and generates roughly 100,000 pounds of material annually Change:

• $20,000

Staff Impact

N/A

Detail: Proposed Realignments

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Department of Environmental Services General Fund

Move street sweeping expenses to Stormwater Fund – Solid Waste Bureau Service Impacts Budget Impact

• This action shifts entire cost of sweeping program

from General Fund to Stormwater Fund

• If construction program envisioned in CIP is

maintained, this shift could be one of the reasons to propose a future increase in dedicated Stormwater Fund tax rate Change:

• $399,290

Staff Impact

N/A

Detail: Proposed Realignments

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Department of Environmental Services General Fund

Proposed Realignments Transfers and Charge Outs From General Fund Impact

• Increase Transportation Program Support charges to capital funds as

a result of an increased emphasis on scoping new capital projects

• Transfer of two Budget Analysts and one Transportation Program

Manager to Transportation Capital Funds (3.0 FTEs)

• Real Estate Bureau increasing charges to capital projects
• $247,062
• $257,387
• $116,600

Total

• $621,049

Key Budget Considerations

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• Continual balancing of in-house vs contracted services for cost and responsiveness
• In-house recruitment and retention challenging -- skilled technicians have options
• Progress made in securing land to support core services functions – need to continue

to be strategic in our investments as we meet pressing space needs

Department of Environmental Services General Fund

1052

177 School Buses

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Environmental Services

March 9, 2018

Utilities Fund

Fund Overview

Utilities Fund

• Enterprise fund = Self-supporting

fund

• Fiscal Policy: 3 month reserve
• Water-Sewer Rate funds all operating

& capital needs

• Water purchase & distribution
• Wastewater collection & treatment
• Customer billing

24 DES-Utilities Fund

Fund Overview

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• FY 2018 & FY 2019 Key Initiatives
• Utility Billing System Replacement
• Current system dates to 1990s
• Billing for 38,000 accounts with 170,000

annual bills

• Water & Sewer Cost of Service and Rate

Study

• Financial analysis and forecast
• Rate structure and components
• Key public engagement initiative
• Fats, Oil, & Grease (FOG) Program
• Regulatory pressures
• Water Meter replacement planning
• Next generation of technology

DES-Utilities Fund

Water Meter Current Billing System Sewer pipe filled with FOG

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $103,349,971 $103,515,759 +165,788 +<1% Revenue $101,839,411 $101,415,759

• $423,652
• <1%

Staff 246.95 FTEs 247.95 FTEs +1.0 FTEs +<1%

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• Water-Sewer Rate remains at $13.62/TG; 0% rate increase
• Cost drivers offset by leveraging operational efficiencies, debt

paydown, and utilizing fund balance for rate stabilization

• Add 1.0 FTE for Public Engagement; split with Facilities Capital

DES-Utilities Fund

27 DES-Utilities Fund

Key Budget Considerations

• Water-Sewer Rate flat in FY 2019
• Use of fund balance
• Anticipate future rate increases to support operations and infrastructure renewal
• FY 2019 – FY 2028 Proposed CIP includes substantial initiatives
• Washington Aqueduct Advanced Treatment
• Solids Master Plan projects at the Water Pollution Control Plant

28 DES-Utilities Fund

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Environmental Services

Friday, March 9, 2018

Stormwater Fund

Program Overview

• Stormwater Fund – dedicated fund through the

‘sanitary district tax’ established in 2008

Initial rate ($0.01) increased to $0.013 in FY 2011 to

• ffset additional General Fund stormwater costs

moved into Fund

• Comprehensive program to:
• Meet regulatory requirements
• Improve local & regional watershed health
• Maintain and replace stormwater assets
• Reduce flood risks
• Stormwater Master Plan (2014) provides

program goals, strategies & blueprint

• Significant capital program implementation over

past few years

Stream restoration, green infrastructure, storm drainage capacity

Stormwater Management Program

Performance Measures

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Stormwater Management Program

Program Overview

• EPA pollution budget for the Bay a major

program driver

• Ramped up pollution reduction requirements over

three, five-year MS4 permit cycles (1st cycle ends June 2018)

• Exceeded requirement for 1st cycle
• On track to meet requirements for 2nd cycle

(2023)

• Third permit cycle requirements most challenging

– focus on maintaining robust and sustainable level of project execution, borrowing nutrient credits from Plant to provide more time if needed

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Stormwater Management Program

Chesapeake Bay TMDL

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $10,159,660 $10,680,660 +$521,000 +5.1% Revenue $10,159,660 $10,680,660 +$521,000 +5.1% Staff 42.0 FTEs 44.0 FTEs +2.0 FTEs +4.8%

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Stormwater Management Program

• Most expense increase due to movement of General Fund costs to Stormwater

Fund, including 1.0 FTE, street sweeping and an increase in tree planting operating expenses. Revenue split: Operating = $8.7M / Capital = $2.0M

• Other proposed FTE will support critical needs of managing drainage complaint

program and related priorities, previously performed by ‘overstrength’ position.

• Expense increase offset by new plan review fees, several expense reductions, and

reduction of annual capital funding.

Key Budget Considerations

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• Transfer of capital to operating over the past several budget cycles

impacts our capital flexibility and compliance strategy timing

• Operating, maintenance and compliance program costs increase with

each year of implementation

More stormwater management facilities & projects on public and private lands

• New MS4 permit (June 2018) & updated Bay cleanup requirements could

require more effort and expenditure

• Aging infrastructure also a main program challenge
• Projected surge in capital execution combined with the factors mentioned

above will lead to a rate increase in the next several years

Funding levels lag Fairfax & Alexandria; next CIP and subsequent will provide more detail

• Continue to innovate to slow rate of expense growth

Stormwater Management Program

Ballston Public Parking Garage Fund

• Provides safe off-street parking at

competitive rates for visitors to retail establishments, the Kettler Capitals Ice Rink, office workers in the Ballston area and supports needs for the Ballston Quarter redevelopment

35 DES – Ballston Public Parking Garage

Ballston Public Parking Garage

Levels 1-7

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $8,813,076 $2,620,558

• $6,192,518
• 70%

Revenue $3,250,771 $4,540,800 +$1,290,029 40%

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• Decreases in expense due to the planned completion of the garage

improvements related to the Ballston Quarter redevelopment in FY 2018 and debt service reductions after the revenue bonds were redeemed in full on August 1, 2017.

• Revenues increase due to completion of the Ballston Quarter

redevelopment in November 2018 and planned increase in parking utilization.

DES – Ballston Public Parking Garage Levels 1-7

Ballston Public Parking Garage

8th Level

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $1,091,900 $89,356

• $1,002,544
• 92%

Revenue $246,600 $261,600 +$15,000 6%

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• Decreases in expense due to the planned completion of concrete

repairs and garage improvements related to the Ballston Quarter redevelopment in FY 2018.

• Revenues increase due to completion of the Ballston Quarter

redevelopment in November 2018 and planned increase in parking utilization.

DES – Ballston Public Parking Garage – 8th Level

Auto Fund Overview

• Provides cost efficient and environmentally

sound management support services for the vehicle fleet of the County and APS, including procurement of vehicles, repair and maintenance, fuel and alternative fuels, repair parts inventory, and disposal of vehicles.

38 DES – Auto Fund

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $16,163,276 $16,462,216 +$298,940 +2% Staff 63 FTEs 63 FTEs 0 FTEs 0%

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• Increases related to personnel and vehicle replacement expenses

relative to the number and configuration of vehicles replaced in FY 2018

DES – Auto Fund

Printing Fund Overview

• Provides County agencies and APS a

single location for cost effective services and technical advice that will meet their printing, copying, graphic design, archiving, and mail services needs.

40 DES – Printing Fund

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $2,469,285 $2,503,489 +$34,204 +1% Staff 8 FTEs 8 FTEs 0 FTEs 0%

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• Increases related to personnel and contractual obligations for

equipment and supplies.

DES – Printing Fund