December 20 th , 2016 4:15 p.m. More images 1 1. Capital Projects - PowerPoint PPT Presentation

Presented to Council December 20 th , 2016 4:15 p.m. More images 1

1. Capital Projects - 25 Year Forecast 2. Public Works 3. Emergency Services 4. Library 5. Community Centre’s 6. Parks & Recreation 7. Administration – Town Hall 8. Historical Committee, Cemeteries 9. Policing 10. Budgeted Expense 11. Trans to Reserves 12. Budgeted Revenue 13. Trans from Reserves 14. Levy Requirement Council Direction/Comments 2

 Canada 150 Funding was denied for the Clintonia Park Equipment – Moved $25,000 to Parks Reserves  Moved balance of 2016 Pitt Restoration Budget to reserves to use in 2017  Final Assessment Roll received  Moved 3 rd Line Dummer from Gravel budget to Hard Surfacing budget due to updated traffic counts 3

AMP Phase I Road Deficit $180,107 AMP Phase II (56,283-19000 =37283 moved to 2018) $19,000 #20 Roads Truck $220,000 Douro CC Roof $40,000 Public Works Facility $1,075,000 Public Works Tender Documents$100,737 Postage Meter $6,000 4

 Bunker Gear (10 sets) $23,000  Medi #5 Stn #5 Lake $53,000  Tanker #4 @ Stn #4 Warsaw (1994) (From 2016 Approved) $285,000 Funded through Reserves $2,001,844 5

 Just a note that additional funds may need to be added to the 25 year forecast for the Township’s portion of the expense. This project is contingent on Council’s approval and funding. 6

Sawmill Road – Sect 68 – 2.3 km 3 rd Line Dummer to 4 th Line Dummer Double Coat $85,875 Golf Course Road – Sect 5 – 1.7 of the 2.2 km McCrackens Landing Rd to Barnes Rd Double Coat $59,500 Douro Eighth Line – Sect 143 - .8 km County Road 4 to Nassau Double Coat $28,000 7

Division Road – Sect 13 – 1.3 of 5.3 km Indian River Line to Douro Third Line Patching, single coat and brushing $35,150 Clifford Road – Sect 39 – 2 km Third Line South Dummer to South St. Brushing, Ditching, Gravel Prep $78,487 Lynch’s Rock Road – Sect 126 – 2.8 km Douro Fifth Line to Douro Third Line Single Coat $49,000 $24,368 Indacom Drive - 2016 8

Douro Third Line – Sect 127 – 1.3 km Lynch’s Rock Rd to County Rd 4 Single Coat $22,750 Douro 9 th Line Road – Sect 164 – 1.2 km County Road 4 to Division Rd Gravel and Double Coat $64,753 9

South Bay Road – Sect 74 – 1 km County Road 6 to North Limit Gravel and Double Coat $66,302 Third Line Dummer – Sect 64 – 1.5 of 2.1 km Caves Road to County Road 6 – Gravel$33,652 10

Eighth Line Road South Dummer – Sect 19 – 3.6 km Webster Road to North Limit - Gravel $70,888 Eighth Line Road South Dummer – Sect 201 – 2.9 km Webster Road to County Road 8 – Gravel $39,171 11

Douro Fifth Line Road – Sect 137 – 1.3 km Centre Road to North Limit Brushing $13,903 Douro Fourth Line Road – Sect 135 – 3.9 km County Road 4 to North Limit Brushing & Ditching $97,394 12

 Ministry Of Natural Resources Directive  3 Year Project  Approximately 637 feet Building Slope and Top Soiling 2017 - $23,777 Moved balance of 2016 budget, $7117 to 2017 budget. 13

Twelth Line Road South Dummer Sect 24 – 6.3 km Highway 7 to North Limit Sect 203 – 2.2 km Highway 7 to 12 th Line Road South Dummer (road allowance) Sect 204 - .2 km Forced Road to Private Lane $1,000,000 OCIF funding application - $835,440 Township Expense not funded – Land acquisition - $9,000, legal - $10,000, 10% - $83,544, HST - $17,600, Labour 14

 An application for OCIF funding was submitted for reconstruction of the 12 th Line of Dummer. We are eligible for $1,890,319 top up funding. If successful the funding is for 90% of the project cost.  The Township’s portion would be the remaining 10% plus ineligible costs such as land acquisition, legal fees, finance charges 15

 The last roads needs study was completed in 2009. It’s recommended to have the roads appraised every 5 years. It seems that with funding programs asset appraisals are a key part of the process. It is a good risk management practice. It is estimated that a roads needs study would be $15,000. 16

 Annual Patrol software costs $4,000  Initial Patrol Setup $1,300  Tablet $1,200  Labour to monitor  Hardware/Software $25,000  Risk management – reporting  Total GPS = $31,500  Roads Truck $220,000 Funded with Capital Reserves $220,000, Taxes 17

 Over the next 7 years the Township will be applying for licensing to crush and extract gravel from the newly purchased gravel pit.  Until a consultant is hired the costs are unknown at this time.  Rough estimate: $250,000  Funded through reserves  This is not part of the 2017 budget 18

 To summarize the 2017 Road Capital work: Surface Treated Roads: $547,837 Gravel Roads: $221,356 12 th Line of Dummer $1,000,000 Total Road Project ect Capital tal: : $1,769,1 ,193 Funded nded wi with: Gas s Ta Tax $2 $210 10,00 000, 0, Re Reserv erves es $139,368, , OCIF F Fund nding ing $50,000, , OCIF F Top Up $835,440, 0, DC $25,000,T ,Taxes axes 19

Fire Hose $5,000 Grass Fire Skid Unit $4,000 Donwood Parking Lot $19,000 Dry Hydrant Modification 3 locations $5,000 Bunker Gear $23,000 Medi Van Stn 5 $53,000 Tanker #4 @ Stn #4 Warsaw $285,000 Total Capital $394,000 Fund nded ed wi with DC $9,000, AMP P Ph Phase ase II Reserves erves - $19,000, , Capit ital al Reserves erves $371,000, , Fire e Reserves erves 10,000, , Taxes 20

Books (Including E-Books) $13,500 Defibrillator $1,800 Computer $1,000 End Panels adult stacks $1,000 Note: Budget includes student for 12 weeks Fund nded ed wi with DC $5,000, Taxes 21

Warsaw Parking Lot Retaining Wall (2016) $30,000 Warsaw Compressor Cooling System $20,000 Fund nded ed with Taxes es Douro CC Roof Repairs $40,000 Funded with Capital Reserves 22

 Douro North and South Park Entrance Rehabilitation $9,500  University Student to complete Recreation Master Plan $20,000  McCrackens Landing Parking $3,000  Clintonia Park Equipment $25,000 ◦ Funding denied moved funds to reserves 23

Canada’s 150 th Celebration with County/Township $5,000 Climate Control Adaptation Project $7,000 Funded with $7,000 funding, Taxes Postage Meter $6,000 Funded with Capital Reserves 24

English Line Cemetery corner markers $1,000 Lime Kiln $8,000 George Arundel Hill Plaque $4,800 Funded with Reserves 25

Good news – There will be a small increase in policing costs from 2016 - $4,000 A wage settlement has been settled: 2017- 1.9%, 2018 – 1.75% 2016 – Estimated Billing Cost per Property $277.17 2017 – Estimated Billing Cost per Property $277.48 Total 2017 Estimated Billing: $1,029,720 26

Investment in TCA $3,706,929 Operating $5,542,964 Transfer to Reserves $ 967,833 Total Expenses: $10,217,726 27

25 Year Capital Forecast $592,179 Rd Equip Reserve $ 49,808 (This is from the Equip Rental Rates less the expense of running the equipment) Gas Tax Reserve $216,746 Retirement Benefits Reserve $ 7,100 Policing Reserves $ 5,000 28

Severe Weather Reserve $ 25,000 Election Reserve $ 10,000 Solar Panels $ 25,000 Self Insurance $ 12,000 Park Equipment $ 25,000 Total Transfer to Reserves: $967,833 29

Revenue $ 992,782 (Contracts, Permits & Fees, Rental, Sales, Other) Internal Equipment Rental $ 499,328 Federal Grants (Gas Tax) $ 216,746 Provincial Grants (OMPF) $ 596,000 Provincial Grants (OCIF) $ 885,440 Provincial – Library, RIDE, Climate$ 29,808 Transfer From Reserves $2,466,020 Total Revenues: $5,686,124 30

25 year forecast $2,001,844 Development Charges - Roads $ 25,000 - Library $ 5,000 - Parks $ 2,000 - Fire $ 9,000 Fire Reserve $ 10,000 Gas Tax Reserve - Roads $210,000 31

Self Insurance $ 12,000 Parkland $ 5,000 Retirement Benefits $ 7,000 Historical Reserve $ 13,000 Police Committee $ 521 Douro CC $ 2,652 Source Water Protection $ 15,675 Library $ 844 Road Construction Reserve $146,485 Total $2,466,020 32

2016 Budgeted Requirement from Tax Levy: $4,329,485 2017 Estimated Requirement from Tax Levy: $4,531,602 Increase for 2017: $ 202,117 This is a required levy percent increase of 4.67% 33

On each $100,000 of assessment this would equal a $2.46 increase over 2016. This is a .72% increase in the residential tax rate. 34

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