DEAP 4.2.0 - Overview DE DEAP 4.2 Ov 2 Over erview [ [Content] - - PowerPoint PPT Presentation

DEAP 4.2.0 - Overview

DE DEAP 4.2 Ov 2 Over erview [ [Content]

• Logging in to DEAP 4.2
• My Portal
• Survey
• Library
• Completeness
• Evidence
• View Assessment (Results)
• Accessing published assessments

DEAP 4.2.0 Overview

Getting Started

DE DEAP 4 4.2 2 – Get Getting S Started ed

deap.seai.ie

www.seai.ie

→ Home Energy → Building Energy Rating → Support for BER Assessors

DE DEAP 4 4.2 2 – Get Getting S Started ed

Logging i g in to to D DEAP 4 – Registered ed A Assess ssessors

Enter NAS username Enter NAS password Login

Logging i g in to to D DEAP 4 – No Non-reg egister ered ed A Asses sesso sors

Any subsequent visits Enter Email Enter Password Click on Login If not a registered BER assessor & Logging in for first time? Click on New to MyBER? Register Here

Logging i g in to to D DEAP 4 – No Non-reg egister ered ed A Asses sesso sors

If not a registered BER assessor & logging in for first time You must register to use DEAP 4.2 Mandatory fields to complete:

• First Name
• Last Name
• Address Line 1
• Email

Only registered BER assessors will have access to:

• MPRN look-up
• Send to NAS function for publication of the BER
• Share with client function

DEAP 4.2.0 Overview

My Portal

DE DEAP 4 4.2 2 Ov Over erview – My Portal [ [Agen enda]

List of surveys

• Lists all surveys created by the assessor
• Displays date of last update, assessor description, dwelling address, type of assessment, BER number, status
• Can sort order of list by clicking on headings
• 10 surveys per page displayed

DE DEAP 4 4.2 2 Ov Over erview – My Porta tal [ [Sta tatus]

Status

In Progress In progress until either ‘In Review’ or ‘Sent to NAS’ In Review Sent to client for review. Assessors can edit and send to NAS even if status is ‘In Review’ Ready for publish Sent to NAS NYP - produces a read-only copy of the file for assessors records Finalised Published - produces a read-only copy of the file for assessors records

The ‘read-only’ published file can be copied and edited if required

Lo Logg gged i in – My Port rtal [ [Notifications]

Notifications

• Assessors may receive notifications sent from SEAI.

Conversations

• If the survey is shared with the client, the client and assessor can send messages

Lo Logg gged i in – My Portal [Start N New ew S Sur urvey]

Click here to start a new survey

Sta tart - Search for a DE DEAP 4 4 assess ssessmen ent [ [No DE DEAP 4 4 rec ecord]

• Enter MPRN
• Searches for previously published

DEAP 4 assessments

• A BER for this dwelling has not

been published in DEAP 4

• Click on create a new dwelling in

DEAP 4

Start art a a Survey y – Step ep 1 1 o

• f 2 [

[Dw Dwel elling Det Details]

MPRN unknown at start of survey?

• Enter ‘0’ MPRN & complete all
• ther mandatory fields
• When MPRN is obtained, go to

‘Edit Dwelling Details’ to update located on top banner

Create the new DEAP4 file

• Enter the MPRN
• This commences a search of the

MRSO MPRN database via NAS and updates the address fields with any match.

• If a BER was published using the

MPRN, the address will be found.

• If the address is correct, select

the address.

• If a BER of the dwelling has been

previously published, the BER number is auto-filled

Start art a a Survey y – Step ep 1 1 o

• f 2 [

[Creating a a DE DEAP 4 file] e]

10000000000

• No. 3 The Street, Co. Cork

Start art a a Survey y – Step ep 1 1 o

• f 2 [

[Dw Dwel elling Det Details]

Eircode is mandatory for

• Existing dwelling assessments
• New-final assessments
• If Eircode is unknown - click on

link to Eircode finder

10000000000 123456789

• No. 3 The Street
• Co. Cork
• Where an Eircode is unavailable,

e.g. New Provisional, the default

• f A65 F4E2 should be used

Start art a a Survey y – Step ep 1 1 o

• f 2 [

[Dw Dwel elling Det Details]

Mandatory fields:

• MPRN
• Address Line 1
• County/City
• Eircode
• Dwelling Type
• No. of Storeys
• Year of Construction
• Tick box if there is an extension

10000000000 123456789

• No. 3 The Street
• Co. Cork

C15W903

Start art a a Survey y – Step ep 2 2 o

• f 2 [

[Survey Det Details] s]

Mandatory fields:

• Type of Rating
• Purpose of Rating
• Building Regulations

(for compliance check) Optional fields:

• Planning Reference
• Date of plans
• Description
• Assessor Comments

Start art a a Survey y – Step ep 2 2 o

• f 2 [

[Survey Det Details] s]

BER History Displays previously published assessments including

• Current
• Expired
• NYP
• Revoked

DEAP 4.2.0 Overview

Survey

Survey S Screen

Survey Details Navigation Tabs Completeness BER Results (Quick View) Survey Input Screen

Survey S Screen

Assessment Panel Pin to keep open Dwelling dimensions, Heat loss elements, Max U Values, Heat Loss Indicator / Heat Loss Parameter

Na Navigation ion T Tabs

My Portal List of surveys, notifications, start a survey Building Floors, Roofs, Walls, Rooms, Doors, Windows, Global Factors (Thermal Mass, Thermal Bridging Factor) Ventilation Ventilation & air-tightness Space Heating Controls, Responsiveness, Pumps & Fans, Primary & Secondary Heating Water Heating Water Storage, Solar Water Heating, Water Heating Lighting Lights Renewables Enter renewables not accounted for elsewhere in DEAP Results Fabric and ventilation heat loss, HLI, BER, TGD L compliance if applicable Evidence Upload all survey evidence

Edit Dwelling Details

Banner – Edi dit Dw Dwel elling Det Details

You can edit

• Number of storeys
• Year of construction
• Dwelling Type
• No. of bedrooms
• Extended Y/N
• MPRN

Banner – Edi dit Dw Dwel elling Det Details

You can update the following:

• MPRN – update if unknown at start
• f survey
• BER Number
• Address
• Eircode
• When you update the MPRN, the

MRSO MPRN database via NAS is searched and the address fields are updated with any match.

• If a BER was published using the

MPRN, the address will be found.

• If the address is correct, select the

address.

Banner – Edi dit Dw Dwel elling Det Details [ [MPRN]

Edit Survey Details

Banner – Edi dit Dw Dwel elling Det Details

Click on pencil to edit

Banner – Edi dit S Survey Det Details

Banner - Edi dit Survey Det Details

You can update the following:

• Type of rating
• Purpose of rating
• Building regulations
• Planning reference
• Date of plans
• Assessor comments

Banner – Cop

• py S

y Survey

Copy Survey

Banner - Cop

• py S

y Survey

Enter Description This appears in list of surveys in ‘My Portal’ page

Banner - De Delete S e Sur urvey

Delete Survey

Banner – Vi View A Assess ssessmen ent [ [Res esults]

View Assessment

Banner – Vi View A Assess ssessmen ent [ [Res esults]

Banner – Sha hare w e with Clien ent

Share with Client Can still edit when in review Send to NAS cancels share with client

Prior to publication of the assessment, your client can review a read-only copy of the completed survey and uploaded

• evidence. This is optional

To send to client, enter

• No. of days assessment will be available

to review

• Client Name (not mandatory)
• Client Email
• Confirm Email

Status of assessment in DEAP 4 changes to ‘IN REVIEW’ Assessment can still be Sent to NAS while ‘IN REVIEW’

Banner – Sha hare w e with Clien ent

DEAP 4.2.0 Overview

Library

Item Type Default values from DEAP Manual Linked to Harp Database Windows Yes N/A Doors Yes N/A Bulbs Yes N/A Heat Sources Yes Yes* Solar Collectors Yes Yes Showers Yes N/A Bath Yes N/A Ventilation openings Yes N/A Attic Hatch with/without draught-stripping N/A N/A

• DEAP 4 contains a database of

products/appliances which can be added to a survey

• The database includes

products/appliances with default values from the DEAP manual and also links to HARP database (boilers and solar collectors)

• Assessors can add items to their own

library *Gas/ oil boilers – will also link to heat pumps on HARP when updated

Libra rary – Da Database o e of s sur urvey item ems

• Common Items = Default Items
• Items are defined by SEAI as common
• Typically items with default values

from the DEAP manual have been identified as common

Libra rary – Searching t g the l library [ [Common I Items]

• Recent Items = Items added to a

survey by the assessor in the previous 7 days

• Recent items are unique to the

assessor

Libra rary – Searching t g the l library [ [Recent I Items]

Added by SEAI Added by the Assessor Can delete from library

Libra rary – Searching t g the l library [ [Source]

• To start search, type in

search bar

• Sort results by clicking
• n any of the headings

Libra rary – Searching t g the l library [ [Search]

Libra rary – Add new it item to lib library

• If the item you are looking

for is not in the library, you can add a new item to the library

• This new item will remain in

your own library database, unless you delete it

Libra rary – Add new it item to lib library

• Select item type from drop

down menu

• Window
• Door
• Bulb
• Heat Source
• Solar Collector
• Shower
• This will display any

relevant input fields for the particular item type

Libra rary – Add new it item to lib library

• Item name – this text will

appear in your survey

• Manufacturer and Model

are mandatory fields

Libra rary – Ad Adding a a Door

• r to s

survey [Product D Details]

Item Type – Door Mandatory fields:

• Item name- appears in survey
• Manufacturer and Model
• Total Door Area
• U-value
• Tick box if draught-stripped

Libra rary – Ad Adding a a Door

• r to S

Surve vey

Delete View Item Details Find Similar

To edit an item after it has been added – simply click on it Copy Item Delete Item

Libra rary – Edit itin ing a a Door

• r

Product Details

• Specific to the product itself

with information stored in library (not editable)

• The product details cannot

be edited after the item has been added to the library

Libra rary – Edit itin ing a a Door

• r [Produc

uct Det Details]

Libra rary – Edit itin ing a a Door

• r [Survey Det

Details]

Survey Details

• Installation characteristics

including:

• No. of items
• Room
• Area
• U-value
• Description
• Draught Stripping
• All survey details can be

edited

Libra rary – Edit itin ing a a Door

• r [Survey Det

Details]

• No. of items
• This will multiply the unit area by the number
• f items when the door is added to the survey
• The resulting area will be seen in the Total

Heat Loss Area

x

Libra rary – Edit itin ing a a Door

• r [Survey Det

Details]

• No. of items
• This will multiply the unit area by the number
• f items when the door is added to the survey
• The resulting area will be seen in the Total

Heat Loss Area

x

Libra rary – Ad Adding a a Window to L Libra rary

Item Type – Window Mandatory fields: Basic Properties

• Item name- appears in survey
• Manufacturer and Model

Libra rary – Ad Adding a a Window to L Libra rary

Item Type – Window Glazing

• Openings (no. of opening

sections in window)

• Draught-stripped openings
• Type (no. of panes & fill)
• Frame Type
• Gap
• Frame Factor
• Roof window tick box
• U-value
• Solar transmittance

Save is enabled after glazing details have been added

Libra rary – Ad Adding a a Window to L Libra rary

Item Type – Window Cover (overheating assessment)

• Blinds/Curtains
• Overhang Type

Optional input fields

Libra rary – Ad Adding a a Window to s surve vey

Libra rary – Ad Adding a a Window to s survey [ [Product D Details]

Product Details

• Specific to the product itself

with information stored in library (not editable)

• The product details cannot

be edited after the item has been added to the library

• U-value
• Glazing
• Frame
• Gap
• Frame Factor
• Solar Transmittance

Libra rary – Ad Adding a a Window to s survey [ [Survey Det Details] s]

Survey Details - Installation characteristics including:

• No. of items
• Room
• Description
• Area
• Orientation
• No. of Openings
• No. of Openings Draught-

stripped

• Roof window
• Overshading
• All survey details can be

edited

Libra rary – Ad Adding a a Heat S Source to L Lib ibrary

Item Type – Heat Source Enter

• Item Name
• Manufacturer
• Model
• Heat Source Type (select

from drop-down menu) Remainder of fields enable/disable depending on heat source type

Libra rary – Ad Adding a a Bulb to L Libra rary

Item Type – Bulb Select Bulb Type from drop-down menu Auto-fills efficiency (lm/w) Input actual efficiency if known,

• therwise use default

Input Power (W)

Libra rary – Ad Adding a a Show

• wer

er to L Libra rary

• Library common

items contains the following default items

• Vented hot water

system

• Vented hot water

system with pump

• Unvented hot water

system

• Instantaneous

electric shower (vented or unvented)

• Bath

Can add non-default shower flow rates to library

Libra rary – Ad Adding a a Show

• wer

er to L Libra rary

• Item Type = Shower
• Item Name – this text

will appear in your survey

• Enter Manufacturer &

Model

• Select shower type

(mixer or electric) If ‘mixer’ is selected, then select mixer system If ‘electric’ is selected, the field ‘mixer system’ is disabled

Libra rary – Ad Adding a a Show

• wer

er to L Libra rary

• Default flow rate is

auto-filled based on mixer system

• Where you have

technical data sheet for shower, you can enter the non-default flow rate instead of default

Libra rary – Ad Adding a a Show

• wer

er to L Libra rary

• Tick box if a flow

restrictor is present

• Default flow rate is

auto-filled based on flow restrictor

• Where you have

technical data sheet for shower with flow restrictor, you can enter the non-default flow rate instead of default

Libra rary – Ad Adding a a Show

• wer

er to L Libra rary

• Enter Waste Water

Heat Recovery Efficiency & Utilisation Factor, if present

Lib ibrary y – Adding a g a Sola lar C Colle llector to L Library ry

Item Type = Solar Collector Item Name = This text will appear in your survey Enter Manufacturer & Model Enter Zero Loss Collector Efficiency & Collector Heat Loss Coefficient Click on SAVE

Lib ibrary y – Adding a g a Sola lar C Colle llector to L Library ry

Click on ADD SELECTED ITEM

Lib ibrary y – Adding a g a Sola lar C Colle llector to L Library ry

Complete survey details

• Aperture area of collector
• Dedicated storage volume
• Annual solar radiation
• Overshading factor

Tick boxes if the following are present

• Cylinder stat
• Solar powered pump
• Storage contained within a

combined cylinder

DEAP 4.2.0 Overview

Completeness

Completen enes ess [ s [Survey Da Data R Requ quirem emen ent Rul ules] s]

• The survey must be

complete in order to SEND TO NAS

• Mandatory fields are

checked for completeness

Completen enes ess [ s [Survey Eviden ence R e Requ quirem emen ents R s Rul ules] es]

• All evidence must be

uploaded prior to publication

• Each section in the

survey is checked for uploaded evidence

DEAP 4.2.0 Overview

Evidence

Eviden ence [ e [Completen enes ess] s]

Completeness – 88% Survey evidence section not yet completed

Eviden ence [ e [Completen enes ess] s]

Evidence – 0% Evidence section not yet completed Letter of engagement General – survey form, exterior photos, calculations Building Ventilation Space Heating Water Heating Lighting Renewables

Evidence [Typical e evidence]

• Letter of Engagement
• Survey Form
• Calculations
• Sketch / Drawings
• Photos (exterior, heating appliances, heating controls, representative sample
• f fixed lights, attic insulation, attic hatch draught-proofing)
• Supporting evidence for non-default values
• Refer to survey guide for further guidance

Eviden ence [ e [Fi File t types pes & & limits]

• zip and rar
• jpg and png
• tiff
• bmp
• gif
• pdf
• doc and docx
• xls and xlsx
• odt
• ods
• dwg and dwx
• uva
• skp

up to 25mb allowed for each file type listed & each zipped folder

Evidence [ [Uploading]

Select evidence items from your folder You can select a number of items at one time In this example, all lighting photos have been selected Click on ADD EVIDENCE

Evidence [ [Uploading]

For each piece of evidence, select the relevant section from a drop-down menu Continue to upload evidence until 100% completeness is achieved Letter of engagement General – survey form, exterior photos, calculations Building Ventilation Space Heating Water Heating Lighting Renewables

DEAP 4.2.0 Overview

View Assessment (Results)

Vi View A Asses sessm smen ent [Res esults]

Each tab contains the relevant set of results

Current Fuel Factors Simulate Results with previous Fuel Factors

Vi View A Asses sessm smen ent [Res esults]

Generate Dwelling Report Lists all inputs and calculation results Generate Part L Compliance Report Lists all relevant inputs and compliance results This button is only visible in new dwelling assessments View Survey Takes you back to survey input screens Send to NAS Enabled [turns red] when survey & evidence is 100% complete and when MPRN is validated View Survey in NAS Enabled [turns red] when survey has been sent to NAS

Vi View A Asses sessm smen ent [Res esults]

Results in DEAP 4.2.0 will not match DEAP 3.2.1 results The calculator has changed Changes to calculator include:

• Updated occupancy rates
• Shower types and presence of baths
• Electricity used by electric showers
• Low water use fittings
• Changes to lighting demand calculation
• EAF for MVHR ducting
• RER calculation (new dwellings)

DEAP 4.2.0 Overview

Publishing

Sending t g to NAS

Go to View Assessment Send to NAS button is enabled when the following is complete:

• 100% Completeness
• All mandatory survey inputs completed
• All evidence uploaded
• Valid MPRN

If these conditions are not met – Send to NAS remains disabled

DEAP 4.2.0 Overview

Accessing published surveys

Revi viewing P Publ ublish shed ed A Assess ssessmen ents

When assessments are published, their status changes to FINALISED

• A read-only copy of published assessments remains in the agenda with a status of ‘FINALISED’
• Can also search using MPRN for assessor’s own published assessments

Rev eview ewing Publ ublish shed ed A Assess ssessmen ents

To edit the assessment, make a copy and edit the copy

Revi viewing P Publ ublish shed ed A Assess ssessmen ents [ [Dw Dwel elling P Profile] e]

3 The Street,

• Co. Cork,

MPRN:10000111011, BER No. 123456789

Download BER Cert Download Advisory Report Enter MPRN in My Portal Search to see dwelling profile of published assessment

DEAP 4.2.0 Overview

Importing DEAP 3 assessments

Importing DE DEAP 3 3 A Asses sessm smen ents s

Importing DEAP 3 assessments into DEAP 4

• 1. BER assessors importing their own previously completed DEAP 4 assessments:

BER assessors can import their own previously published DEAP 3 assessments into DEAP 4. There are no additional permissions required for BER assessors importing their own DEAP 3 assessments completed previously under their same assessor number.

• 2. BER assessors importing assessments previously completed by a different assessor:

Permission to import a DEAP 3 assessment can be requested through the BER Helpdesk via the Homeowner or Client. To request access to the DEAP 3 assessment, BER assessors should provide their Client with their assessor details - name and assessor number - and advise them to request access to the DEAP 3 assessment by providing the below information to the BER Helpdesk. Homeowners can request a copy of the XML by providing the following information to the BER Helpdesk; assessor name and number, a copy of a utility bill, the MPRN or BER number and the property address to which assessment relates. The Client should inform the BER assessor that access has been granted.

Importing DE DEAP 3 3 A Asses sessm smen ents s

To begin importing the DEAP 3 assessment into DEAP 4, select ‘start new survey’ from your DEAP 4 agenda page.

Importing DE DEAP 3 3 A Asses sessm smen ents s

Enter the MPRN of the dwelling.

DEAP will display a list of published BERs associated with the MPRN number in the search results below.

100000000000

000000 0000000000 0000000000

Importing DE DEAP 3 3 A Asses sessm smen ents s

Select the relevant BER record to import from the BER history. The survey details will auto-populate. Please ensure this information is correct and that all mandatory information has been entered. Select ‘start survey’.

Importing DE DEAP 3 3 A Asses sessm smen ents s

If you are importing your own DEAP 3 assessment published previously under the same assessor number, no additional import permissions will be required and DEAP 4 will allow you to ‘start survey’. All imported data must be reviewed. Additional DEAP 4 data fields must be populated before publication and the relevant documentary evidence for all data fields must be uploaded.

Importing DE DEAP 3 3 A Asses sessm smen ents s

If import permissions have not been approved, then you will get a ‘permissions denied’ pop-up notification.

To import the file, you must request that the Homeowner or Client contacts the BER helpdesk to request permission for the BER data file to be imported.

Importing DE DEAP 3 3 A Asses sessm smen ents s

In some instances, DEAP may display the below pop-up notification. If so, please ensure that the mandatory data entered for the year of construction and the dwelling type has been entered correctly before starting the survey and select ‘yes’.

Importing DE DEAP 3 3 A Asses sessm smen ents s

Select ‘start survey’ to import the assessment into DEAP 4. Once import permissions have been approved by the BER Helpdesk, the assessment can be imported into DEAP 4.

Importing DE DEAP 3 3 A Asses sessm smen ents s

When the survey is imported, DEAP will provide some guidance on the import data from the previous BER assessment that will need to be carefully reviewed within the assessment before publication. Once reviewed, select ‘open survey’.

Importing DE DEAP 3 3 A Asses sessm smen ents s

Once the survey is opened, the ‘view import results’ can be found by clicking on the icon highlighted above.

www.seai.ie