DataMap Roundtable April 2019 DataMap Defects/Enhancements - PowerPoint PPT Presentation

DataMap Roundtable April 2019

DataMap Defects/Enhancements

DataMap 18.8 Updates • Do not restrict student matching by school year – Only for New Districts to the ProgressBook Suite

DataMap 18.8 Updates • Interventions – Caution message displays when closing an Intervention – Once an Intervention is closed • Teachers may VIEW the Student’s Intervention only – Note – Teachers can still Delete the Student’s Intervention • Intervention Admin has ability to edit – Scheduled for 18.9 (early May) • Once an Intervention in Closed • Only Intervention Admin can Edit or Delete the Intervention

DataMap 18.8 Updates • Interventions > Only from the Student Roadmap – Caution message when closing an Intervention

DataMap 18.8 Updates • Menu > Graduation Points > Graduation Pathways – Students Prorated for an End-of-Course Assessment are indicated with a “P”

DataMap 18.8 Updates • Analysis > Multiple Measures – Added Assessment Areas • Option to view Horizontal or Vertical

DataMap 18.8 Updates • Analysis > Multiple Measures > Vertical

DataMap 18.8 Updates • Discipline Available on Student Roadmap – Must have Role – DataMap – Discipline Data Assess – Roles Assigned in StudentInformation/DASL – Management > Security > View Users > Add/Edit User – Search for the staff member > Pencil – User Roles tab – Must be assigned at the District Level – Please contact NEOnet if you would like all DataMap Users to have access to view Discipline on the Student Roadmap

DataMap 18.8 Updates • Discipline Role > Assigned in StudentInformation

DataMap 18.8 Updates • Student Roadmap > Discipline Incidents – Only Discipline Incidents with a Discipline Action display

DataMap Open Defect/Enhancement Report Handout • KRA – If loaded KRA assessment prior to 12/6/2019 (18.6 updated) • Students scores were switched due to a previous defect – If load the KRA again, scores may be duplicated – Student Roadmap

DataMap Open Defect/Enhancement Report Handout • RIMPs – DataMap EMIS Import – Previously the DataMap EMIS Import updated the Membership Date of the day the import was performed instead of using the Start Date on the RIMP – Corrected in the 18.8 Update (2/18/2019) – To Use the Start Date on the RIMP – Those who processed the DataMap Import prior to 2/18 (18/8 update) the Date for RIMP Memberships was corrected to the Start Date of the RIMP

DataMap Open Defect/Enhancement Report Handout • In-Active Teachers – Prior In-Active Teachers listed in Teacher Drop-down – Corrected in the 18.8 Update (2/18/2019) – However, if SYI was run prior to Feb 18 th , the In-Active Teachers will still list in DataMap for the 2019/2020 school year – Please submit a ticket to remove In-Active Teachers from DataMap Teacher Drop-down if noticed in the 2019-2020 School Year

DataMap Enhancement Prioritization Survey 1. Interventions: Ability to view attachments from a student’s Intervention without having to download 2. Notifications: Notify teachers when a student is added to an Intervention 3. Student Roadmap: Ability to print the Roadmap 4. ELA Assessment: Pull the Math and Reading scores from StudentInformation 5. Intervention Templates: Ability to attach documents to the Intervention Template

DataMap Enhancement Prioritization Survey 6. Interventions: Ability to insert a working Hyperlink in a Student’s Intervention 7. Multiple Measures: Ability to view multiple years of 3 rd party assessments 8. Grad Points: Graduation Pathway view, add a column to show total points for OST 9. State Assessment Summary: Ability to select multiple Grade Levels 10. Student Roadmap: Have all sections open, do not have any collapsed by default.

Future of DataMap • Interventions: – Once closed • Only Intervention Admins will be able to Delete a Student’s Intervention – Add “Other” as an Exit Reason – Both items Tentatively scheduled for early May release

Future of DataMap • Assessments – ELP21 Screener Assessment – adding as a supported assessment – KRA – Valid Assessment for the RIMP Initial Screener • Scheduled prior to beginning of the 19/20 school year – Ability to Click a Button from StudentInformation to push assessment data to DataMap – “Looking at adding”

Future of DataMap • Add KRA as Supported RIMP assessment – Defect 13970

Future of DataMap • Early Warning System – New Landing Page – Ability to Predict Students “At Risk” initially – Ability to allow Districts to Set the Thresholds according to Attendance and Discipline for Student’s “At Risk”

Future of DataMap • Early Warning System – District Configurable thresholds – ABC’s • Attendance • Behavior • Course Grades – Different views based upon roles – Trending Data – Will Flow into other applications – Planned for 19.0 Summer Release

DataMap • Ad Hoc Report to Pull Report Card Marks from StudentInformation to DataMap – Quarterly or Final – Only Marks stored in StudentInformation – Option to Schedule Ad Hoc Report to automatically run after all Marks are entered for each marking/reporting period – Submit a ticket if you would like the Ad Hoc reports for your District

DataMap Ad Hoc Report – Marks to DataMap • DataMap Report Card Marks – Student Roadmap

DataMap • RIMPs 18.4 Release – Menu > Intervention > RIMPS • Sort ‘On Track Status’ column to find students without a status • Hover over student – Click Paper/Pencil icon to open RIMP and update

DataMap • RIMPs – Close your RIMPs – Menu > Intervention > RIMPS • This will lock the RIMPs from being Edited

DataMap • RIMPs – Close your RIMPs – Student’s RIMP • Individually – Change Status to ‘Closed’

DataMap • RIMPs – Close your RIMPs – Closed – Can only View

DataMap • RIMP – DataMap EMIS Import • All Students that were assessed must be reported as On Track/not on Track • In StudentInformation – First set all assessed students to On Track • DataMap EMIS Import – will update all Not On Track students – 13 Districts used the RIMP process this school year – 7 Districts did not – Schedule your trainings now for New Districts or Refresher training

DataMap • Matching Students – Admin > Manage Assessment Scores • Look for Bolded • Click

DataMap • Matching Students – List all unmatched students • Hover over row – Click to match the student in DataMap

DataMap • Matching Students – Tips • If Name hyphenated, apostrophe – Remove part or all of name • Remove Birthdate – many times incorrect • Remove ID(s) – Click Find – Click Checkmark to Import student data

DataMap • VirtualClassroom – VirtualClassroom will be part of the ProgressBook Suite of Products starting in the 19/20 school year – Cost for Professional Development and Support $1.25 per students • To be Approved by the Board – VirtualClassroom – Districts can create a District Assessment • Option to Tie Standards to the Questions – Students take the assessment in ParentAccess – their ProgressBook Student Account – District Assessment may be loaded easily in to DataMap

DataMap • VirtualClassroom – Teacher’s View to Assess District Assessment in GradeBook

DataMap • VirtualClassroom – Teacher’s View of Results in VirtualClassroom

DataMap • VirtualClassroom – Teacher’s View of Results in VirtualClassroom

DataMap • VirtualClassroom – Load Results in DataMap

DataMap • VirtualClassroom – DataMap Student Roadmap

DataMap • VirtualClassroom – DataMap > Multiple Measures

DataMap • VirtualClassroom Demo – Wednesday, May 8 th at 1:00pm – NEOnet / WebEx • *New at NEOnet – ProgressBook Suite Shared Services – A la carte option – Load all your Assessment Data for an entire year – $0.50 per student • DataMap Training – Schedule at NEOnet? – Contact Janet for District Customized Trainings • Newsletters/Communications – Are you receiving? – Email Hayes@NEOnet.org

District Sharing/ Best Practices • How do you use DataMap Interventions? • How does DataMap help your District to know your students?

Upcoming Events • VirtualClassroom Demo / WebEx – May 8 th at 1:00pm • GradeBook / DASL Roundtable – September 25 th • DataMap Roundtable – September 25 th

ProgressBook Videos on YouTube

ProgressBook Videos on YouTube ProgressBook DataMap: Creating RIMPs ProgressBook DataMap: EMIS Import DataMap by ProgressBook Overview ProgressBook DataMap: Adding Individual Students to an Intervention ProgressBook DataMap 2016 Release ProgressBook DataMap User Roles ProgressBook DataMap Loading Data into DataMap from ProgressBook