Data Availability Office of the University Registrar August 22, 2013 - - PowerPoint PPT Presentation

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Data Availability Office of the University Registrar August 22, 2013 - - PowerPoint PPT Presentation

Jan 15, 2024 41 likes •283 views

Data Availability Office of the University Registrar August 22, 2013 Agenda FERPA Data sources Registrar Dashboards Ad hoc reporting Questions Office of the University Registrar 2 Family Educational Rights and Privacy Act

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Data Availability

Office of the University Registrar August 22, 2013

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Agenda

  • FERPA
  • Data sources
  • Registrar Dashboards
  • Ad hoc reporting
  • Questions

Office of the University Registrar 2

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Family Educational Rights and Privacy Act (FERPA)

  • Data provided are only to be used for job‐

related, operational needs

  • Most of the data are confidential and

protected under FERPA

Office of the University Registrar 3

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Data Sources

  • Aggregate versus unit record data
  • Data for Responsibility Centered Management

(RCM) needs

Office of the University Registrar 4

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Registrar Dashboards

  • Commonly available

– Class schedule – Historic Course Enrollment

  • Recent additions

– Enrolled Students by Term – Grade Distribution

Office of the University Registrar 5

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Enrolled Students by Term

Office of the University Registrar 6

  • Provides list of students enrolled summer

2010‐11 forward

  • For each student, includes several data points
  • List may be filtered on several criteria
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Enrolled Students by Term

Office of the University Registrar 7

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Enrolled Students by Term

Office of the University Registrar 8

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Enrolled Students by Term

Office of the University Registrar 9

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Enrolled Students by Term

Office of the University Registrar 10

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Enrolled Students by Term

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Enrolled Students by Term

Office of the University Registrar 12

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Grade Distribution

Office of the University Registrar 13

  • Provides total number or percentage of grades

assigned by grade

  • There are six report types:

– Campus; College; College, Department, Course; College, Department, Level; Instructor; Instructor and Course

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Campus Report

Office of the University Registrar 14

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College Report

Office of the University Registrar 15

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College, Department, Course Report

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College, Department, Level Report

Office of the University Registrar 17

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Instructor Report

Office of the University Registrar 18

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Instructor and Course Report

Office of the University Registrar 19

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Sample Output

Office of the University Registrar 20

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Ad Hoc Reports

  • Run a prompted report or report for current

term based upon need

  • May be one‐time or recurring
  • Includes Registrar‐based, unit record data
  • Two‐week notice requested

Office of the University Registrar 21

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Access to Registrar Dashboards

  • Send via email to Lita Ohlinger

(burt@ohio.edu)

  • Requester must include supervisor and/or

department chairperson or higher in request

Office of the University Registrar 22

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Questions?

Office of the University Registrar 23

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Registrar Reporting Contacts

  • Lita Ohlinger (burt@ohio.edu) or 593.4128
  • Patrick Beatty (beatty@ohio.edu) or 593.4214
  • Deb Benton (bentond@ohio.edu) or 593.4260

Office of the University Registrar 24