A-TEMP-009 -1 ISSUE 002 DATA AND CONFIGURATION MANAGEMENT SYSTEMS BIDDERS BRIEFING SESSION 23 MARCH 2020
TABLE OF CONTENTS • OUR MANDATE • ROLE OF BUSINESS • ARMSCOR PRODUCTS • PRODCUTS LIFECYCLE • MINSITSRY OF DOD STRUCTURE • ARMSCOR STRUCTURE • BUSINESS CHALLENGES • SOLUTIONS • SCOPE • IMPLEMENTATION PLAN 2
OUR MANDATE Vision Mandate Derived from the Armscor Act 51 of 2003. Mandated to: Be of service to the Department of Defence To be the premier defence (DOD). technology and acquisition Acquire Defence materiel on behalf of the service partner for the South African government DOD. and our allies on the African Provide Research testing and evaluation continent and the world. capability to the DOD. Hold strategic capabilities on behalf of the DOD. Armscor may also provide such service to other Departments, or Governments on a regulated basis. Armscor may enter into commercial activity, subject to approval of the Minister. 3 3
ROLE OF BUSINESS The DOD, Armscor and the industry are inseparable partners in the entire acquisition process. These parties are continuously involved in the process, but each fulfils separate functions at various levels of the system hierarchy. • Supply materiel meeting Industry requirements • Validates Requirements • Converts Requirements to Armscor specifications • Contract Industry • Generates • Manages Industry to Requirements DOD delivery of materiel • Allocates funding 4
ARMSCOR PRODUCTS Our specialization is in niched defence technologies Complexity of products and acquisition process unparalleled 5
PRODUCT LIFE CYCLE ACQUISITION MANAGEMENT THROUGH ACQUISITION MANAGEMENT THROUGH THE LIFE CYCLE OF THE PRODUCT THE LIFE CYCLE OF THE PRODUCT UPGRADE UPGRADE STOCK STOCK SALES SALES BASELINE BASELINE PHASING PHASING MANAGEMENT MANAGEMENT OUT OUT DESTROY DESTROY Quality Assurance, Configuration Management and Defence Industrial Participation Quality Assurance, Configuration Management and Defence Industrial Participation al Participation al Participation Quality Assurance, Configuration Management and Defence Industri Quality Assurance, Configuration Management and Defence Industri CONCEPT CONCEPT CONCEPT CONCEPT DEFINITION DEFINITION INDUSTRIA- INDUSTRIA- INDUSTRIA INDUSTRIA - - DEFINITION DEFINITION DEVELOPMENT DEVELOPMENT PRODUCTION PRODUCTION PRODUCTION PRODUCTION OPERATIONAL OPERATIONAL OPERATIONAL OPERATIONAL DEVELOPMENT DEVELOPMENT USER USER USER USER REQUIREMENT REQUIREMENT REQUIREMENT REQUIREMENT DESIGN DESIGN DESIGN DESIGN LISATION LISATION LISATION LISATION ASSESSING THE ASSESSING THE DEFINING THE SOLUTION DEFINING THE SOLUTION CONTRACTING THE RIGHT CONTRACTOR & CONTRACTING THE RIGHT CONTRACTOR & PRODUCT PRODUCT ASSESSING ASSESSING NEED NEED MANAGING THE CONTRACT MANAGING THE CONTRACT SUPPORT SUPPORT THE NEED THE NEED 6
MINISTRY OF DOD STRUCTURE Minister of Defence and Military Veterans Director- Chairman of Chief of the Secretary for General Armscor Defence SANDF Armscor Board of Directors Services and Divisions Armaments Divisions Corporation of South Africa DOD DOMV Armscor 7
ARMSCOR STRUCTURE 8
BUSINESS CHALLENGES The current system Lacks of flexibility to interface with Armscor’s Enterprise a. Content Management (ECM) system, i.e. Microsoft SharePoint. • The current system Does not support all Armscor business areas that are responsible for Product Configuration and Data Management (PCDM) and Record Management (RM). • An end to end PCDM and RM cannot be fully realised Insufficient technical support to respond to recurring system errors. a. 9
SOLUTION The solution must include but not limited to the following capabilities: • It should easily interoperate with other systems such as SharePoint, Microsoft Outlook and Excel for communicating with other stakeholders. • Ability to classify documents according to security classification levels, i.e. (restricted, confidential and secret) • Cater for a minimum of 36 concurrent users, i.e. inclusive of 3 system administrators. • Ability to perform PDCM, RM, requirements management, asset registry and serialization thereof. • Unique identification of documentation for traceability purposes. • The creation/insertion of Master Record Indices (MRI’s) as well as updates to the releases of the MRI’s so that one can work with different baselines. • Ability to update an MRI’s main distribution list based on index and revision. • Ability to migrate an existing MRI/data to the envisaged incoming system. 10
SCOPE The scope of these requirements is specific to Armscor business areas that are responsible for: • Generating data related to acquisition and technology projects. This includes intellectual property that is related to or acquired during the execution of a project. • Generating, receiving, manipulating and archiving data for specific reasons. Importing and Exporting Data (Normally done by the Administrator) • The management and control of management documentation that describes the business processes applicable to all departments/divisions of Armscor. • PDCM and RM reporting. • The management of biological assets. • Data related to test management. • The management of maritime related assets. 11
IMPLEMENTATION PLAN The implementation plan should cover the following phases. • Planning • Discovery and analysis • Design and Build • Training • Testing • Data Migration • Go-live • Support and Maintenance 12
• Bid Evaluation Criteria *Bidders must comply with paragraphs 3.5.1 to 3.5.4: Paragraph 3.5.1: Mandatory Black Equity Ownership of at least 25% Paragraph 3.5.2: Prequalification Criteria – Bidders shall have a minimum B-BBEE status level 2 or better Paragraph 3.5.3: Bidders shall comply with all four critical criteria in order for the bid to be further evaluated on the functional criteria. Please ensure the following: A) That the reference letters contain all the information stipulated in the critical criteria B) That the reference letters comply with the definitions as set out in paragraph 3.5.3.1 with regards to IMPLEMENTATION and SUPPORT of previous client systems Paragraph 3.5.4: Please note how the minimum qualifying score for Functional Criteria will be calculated. Bidders shall achieve a minimum qualifying score of 60 or more
CONTACT DETAILS THANK YOU
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