DATA AND CONFIGURATION MANAGEMENT SYSTEMS BIDDERS BRIEFING SESSION - - PowerPoint PPT Presentation

A-TEMP-009 -1 ISSUE 002

DATA AND CONFIGURATION MANAGEMENT SYSTEMS BIDDERS BRIEFING SESSION 23 MARCH 2020

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TABLE OF CONTENTS

• OUR MANDATE
• ROLE OF BUSINESS
• ARMSCOR PRODUCTS
• PRODCUTS LIFECYCLE
• MINSITSRY OF DOD STRUCTURE
• ARMSCOR STRUCTURE
• BUSINESS CHALLENGES
• SOLUTIONS
• SCOPE
• IMPLEMENTATION PLAN

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OUR MANDATE

Mandate

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Derived from the Armscor Act 51 of 2003.

Mandated to:  Be of service to the Department of Defence (DOD).  Acquire Defence materiel on behalf of the DOD.  Provide Research testing and evaluation capability to the DOD.  Hold strategic capabilities on behalf of the DOD.  Armscor may also provide such service to other Departments, or Governments on a regulated basis.  Armscor may enter into commercial activity, subject to approval of the Minister.

To be the premier defence technology and acquisition service partner for the South African government and our allies on the African continent and the world.

Vision

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ROLE OF BUSINESS

The DOD, Armscor and the industry are inseparable partners in the entire acquisition

• process. These parties are continuously involved in the process, but each fulfils separate

functions at various levels of the system hierarchy.

DOD

Armscor

Industry

• Generates

Requirements

• Allocates funding
• Supply materiel

meeting requirements

• Validates

Requirements

• Converts

Requirements to specifications

• Contract Industry
• Manages Industry to

delivery of materiel

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ARMSCOR PRODUCTS

Our specialization is in niched defence technologies Complexity of products and acquisition process unparalleled

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PRODUCT LIFE CYCLE

PHASING OUT OPERATIONAL OPERATIONAL PRODUCTION PRODUCTION INDUSTRIA INDUSTRIA-

• LISATION

LISATION DEVELOPMENT DEVELOPMENT DEFINITION DEFINITION CONCEPT CONCEPT DESIGN DESIGN

BASELINE MANAGEMENT

Quality Assurance, Configuration Management and Defence Industri Quality Assurance, Configuration Management and Defence Industrial Participation al Participation

ASSESSING THE NEED DEFINING THE SOLUTION CONTRACTING THE RIGHT CONTRACTOR & MANAGING THE CONTRACT PRODUCT SUPPORT ASSESSING THE NEED

STOCK SALES DESTROY USER USER REQUIREMENT REQUIREMENT

UPGRADE

PHASING OUT OPERATIONAL OPERATIONAL PRODUCTION PRODUCTION INDUSTRIA INDUSTRIA-

• LISATION

LISATION DEVELOPMENT DEVELOPMENT DEFINITION DEFINITION CONCEPT CONCEPT DESIGN DESIGN

BASELINE MANAGEMENT

Quality Assurance, Configuration Management and Defence Industri Quality Assurance, Configuration Management and Defence Industrial Participation al Participation

ASSESSING THE NEED DEFINING THE SOLUTION CONTRACTING THE RIGHT CONTRACTOR & MANAGING THE CONTRACT PRODUCT SUPPORT ASSESSING THE NEED

STOCK SALES DESTROY USER USER REQUIREMENT REQUIREMENT

UPGRADE

ACQUISITION MANAGEMENT THROUGH ACQUISITION MANAGEMENT THROUGH THE LIFE CYCLE OF THE PRODUCT THE LIFE CYCLE OF THE PRODUCT

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MINISTRY OF DOD STRUCTURE

Minister of Defence and Military Veterans

Armscor

Chairman of Armscor Armscor Board of Directors Armaments Corporation of South Africa Secretary for Defence Chief of the SANDF Services and Divisions Director- General Divisions

DOD DOMV

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ARMSCOR STRUCTURE

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BUSINESS CHALLENGES

a.

The current system Lacks of flexibility to interface with Armscor’s Enterprise Content Management (ECM) system, i.e. Microsoft SharePoint.

• The current system Does not support all Armscor business areas that are

responsible for Product Configuration and Data Management (PCDM) and Record Management (RM).

• An end to end PCDM and RM cannot be fully realised

a.

Insufficient technical support to respond to recurring system errors.

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SOLUTION

The solution must include but not limited to the following capabilities:

• It should easily interoperate with other systems such as SharePoint, Microsoft

Outlook and Excel for communicating with other stakeholders.

• Ability to classify documents according to security classification levels, i.e.

(restricted, confidential and secret)

• Cater

for a minimum

• f

36 concurrent users, i.e. inclusive

• f

3 system administrators.

• Ability to perform PDCM, RM, requirements management, asset registry and

serialization thereof.

• Unique identification of documentation for traceability purposes.
• The creation/insertion of Master Record Indices (MRI’s) as well as updates to the

releases of the MRI’s so that one can work with different baselines.

• Ability to update an MRI’s main distribution list based on index and revision.
• Ability to migrate an existing MRI/data to the envisaged incoming system.

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SCOPE

The scope of these requirements is specific to Armscor business areas that are responsible for:

• Generating data related to acquisition and technology projects. This

includes intellectual property that is related to or acquired during the execution of a project.

• Generating, receiving, manipulating and archiving data for specific reasons.

Importing and Exporting Data (Normally done by the Administrator)

• The management and control of management documentation that describes

the business processes applicable to all departments/divisions of Armscor.

• PDCM and RM reporting.
• The management of biological assets.
• Data related to test management.
• The management of maritime related assets.

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IMPLEMENTATION PLAN

The implementation plan should cover the following phases.

• Planning
• Discovery and analysis
• Design and Build
• Training
• Testing
• Data Migration
• Go-live
• Support and Maintenance

• Bid Evaluation Criteria

*Bidders must comply with paragraphs 3.5.1 to 3.5.4: Paragraph 3.5.1: Mandatory Black Equity Ownership of at least 25% Paragraph 3.5.2: Prequalification Criteria – Bidders shall have a minimum B-BBEE status level 2 or better Paragraph 3.5.3: Bidders shall comply with all four critical criteria in order for the bid to be further evaluated on the functional criteria. Please ensure the following: A) That the reference letters contain all the information stipulated in the critical criteria B) That the reference letters comply with the definitions as set out in paragraph 3.5.3.1 with regards to IMPLEMENTATION and SUPPORT of previous client systems Paragraph 3.5.4: Please note how the minimum qualifying score for Functional Criteria will be

• calculated. Bidders shall achieve a minimum qualifying score of 60 or more

CONTACT DETAILS THANK YOU