Data Admin Meeting CNYRIC September 28, 2017 1:00 - 3:00 pm Agenda - PowerPoint PPT Presentation

Data Admin Meeting CNYRIC September 28, 2017 1:00 - 3:00 pm

Agenda ● Welcome ● Assessment ● Student Reporting ● Staff Reporting ● Accountability ● Other Documents available at: http://www.cnyric.org/teacherpage.cfm?teacher=1055 2016-17 SIRS Manual: http://www.p12.nysed.gov/irs/sirs/ (v 12.15 - 07/07/17 update) Vendor Meeting Info: http://www.p12.nysed.gov/irs/vendors/home.html

Assessment ● Regents ○ August scores backloaded to ST ○ Once districts load - verify via Annual Regents report (SIRS-309) ○ 2016-17 Timeline - November 10 or 17 http://www.p12.nysed.gov/irs/ ○ Regents ordering for January - order site open now - closes November 17 ● Score Reports (ISRs) ○ 3-8 math and ELA printed and shipped to superintendents ○ NYSAA, NYSESLAT and 3-8 are all available in Level 2 ● District Test Coordinator (DTC) ○ Districts should verify in Test Coordinators (NYSAA and 3-8) in SEDREF ○ NYSAA DTC is rolling from last year ○ 3-8 DTC populated from SEDREF (expected mid-September) ● CBT info - https://cbtsupport.nysed.gov ○ It’s coming - ordering site opening in next couple of weeks ○ If did not attend this morning, there is a CBT Statewide Webinar to repeat the CBT Fall presentation session content on October 18

Assessment (cont’d) ● NYSITELL ○ Enter Listening/Reading, Writing, Speaking and the Total Score in SMS ○ Newly Revised New York State Identification Test for English Language Learners (NYSITELL) to begin in the 2017-18 School Year (February) ● NYSAA changes for 2017-18 (reminder) ○ Social Studies eliminated ○ Science moving to CBT on DLM platform with Math and ELA in spring ○ Districts will populate rosters ○ October 26 initial data due for use with Instructional Tools Interface (ITI) - Nov 3 available ○ November 30 final pull for testing purposes (manual entry required thereafter) ● DRAFT Examination Schedules for January and June 2018 http://www.p12.nysed.gov/assessment/schedules/schedule-hs.html ● Global History exam changes http://www.p12.nysed.gov/assessment/ss/hs/ghg-faqtransitiontimeline.pdf Transition exam - current standards, single year (June 2018 - June 2020) ○ New Exam - Global History and Geography II - new framework (June 2019 - ) ○

Student Reporting ● 2017-18 Reporting Timeline and Memo http://www.p12.nysed.gov/irs/ ○ Course Delivery Method - Face-to-Face (default in ST); Distance Learning, Blended Learning, Online Learning ○ English as a New Language (ENL) Indicator and course codes (01008 ENL, 51008 ESL) ○ New Exit Enrollment - 461 - Prior graduate from outside U.S. without documentation ○ Counselor ID in Student Lite ○ For all students reported with a program service code 0231 (ELL Eligible) indicate the level of service (NONE, FULL, PARTIAL) - Units of Study tables provide guidelines for mandated services for ELLs per CR Part 154.2. For more info about these tables: http://www.nysed.gov/bilingual-ed/schools/units-study-tablesenglish-new-language-enl-and-bilingual-education-programs

Student Reporting (cont’d) ● VADIR ○ Any referrals for incidents occurring on or after July 1, 2017 that were associated with VADIR/DASA codes should be reviewed to make sure they reflect the new SSEC requirements. ○ Review of newly mapped VADIR Codes (20-->9) Oct. 3, 2017 SchoolTool New Release meeting ● FRPL ○ NYSSIS Matching: Food Service - entitle NYSSIS | Role: Child Nutriton User http://www.cn.nysed.gov/content/new-state-wide-direct-certification-matching-process-and-mandatory-reporting-snapmedicaid ○ FRPL Eligibility - DCMP, Application, Homeless, Migrant , Runaway, Foster, FDPIR, HSTART, Carryover (only until Oct. 31) ○ FRPL (eligible but not receiving the benefit)

Student Reporting (cont’d) For 2017-18 ● New course codes: ○ Library (Library Media Specialist): 99000 ○ Special Class (Self-Contained) - Pre-school: 99001 ○ Special Class (Self-Contained) - K-6 Elementary: 99002 ○ Special Class (Self-Contained) - 7-12 Secondary: 99003 ○ Resource Room - K-6 Elementary: 99004 ○ Resource Room - 7-12 Secondary: 99005 ○ English as a New Language - 01008 ○ English as a Second Language - 51008 ● Course Codes - http://www.p12.nysed.gov/irs/courseCatalog/

Student Reporting (cont’d) ● BEDS Day is Wednesday, October 4, 2017 ● Collection of BEDS online IMF - new look (google doc)/deletions/modifications ● Instructions ○ http://www.p12.nysed.gov/irs/beds/IMF/home.html ● Change memos ○ District - http://www.p12.nysed.gov/irs/beds/IMF/documents/changememo_district_2017_18.pdf ○ Public School - http://www.p12.nysed.gov/irs/beds/IMF/documents/changememo_publicschool_2017_18.pdf ○ BOCES - http://www.p12.nysed.gov/irs/beds/IMF/documents/changememo_BOCES_2017_18.pdf ○ Charter - http://www.p12.nysed.gov/irs/beds/IMF/documents/changememo_charterchool_2017_18.pdf

Staff Reporting ● Staff Evaluation Rating ○ SIRS 325 - Staff Evaluation Rating Report ○ Due: October 27, 2017 ○ Certification: November 3, 2017 ○ Level 0 training next week: October 4, 2017 ○ As of 9/19 - 51 districts submitted data; SED calling districts this week ○ Resources for Closeout of 2016-17 APPR https://www.engageny.org/resource/resources-closeout-2016-17-appr

Staff Reporting (cont’d) ePMF Form Data Collection opens late October Reference documents http://www.p12.nysed.gov/irs/beds/PMF/home.html ● Reporting SIRS Staff Data - updated 9/18/2017 (includes revision history) http://www.p12.nysed.gov/irs/beds/PMF/documents/ReportingSIRSStaffDatatoNYSED17-18.pdf ● Staff Reporting Timeline - updated 9/11/2017 http://www.p12.nysed.gov/irs/beds/PMF/documents/ePMFandSIRSStaffCollectionTimelinefor2017-18.pdf ● Updates are made daily/weekly/monthly - check documents

Staff Reporting (cont’d) ● Non-teaching profile report will no longer be posted in portal. Non-teaching professionals will be able to create TAA accounts and review their Staff Snapshot and Staff Assignment data. LEAs will not be certifying non-teaching PMF forms since they are being developed for informational purposes for school districts, BOCES, and charter schools. ● SED is requesting staff to identify their Race and/or Ethnicity in ePMF which will allow school districts, BOCES, and charter schools to download this information from TAA to ensure what they will be submitting in Staff Snapshot is correct. During this dual collection, Race/Ethnicity reported in Staff Snapshot will not be populating the PMF forms. ● Due: January 26, 2018 - locked for teachers Certification: February 23, 2018

Accountability ● 3 new subgroups (Level 2 reports will be updated throughout year) ○ Homeless ○ Foster ○ Student with a parent on active duty in the military ● ESSA - SED moving forward with application due to DoE in September ○ PPT from September Board of Regent meeting http://www.regents.nysed.gov/common/regents/files/Full%20Board%20Monday%20-%20ESSA%20State%20Plan%20- %20Proposed%20Plan%20for%20Submission%20to%20USDE.pdf ○ Presentations: https://www.regents.nysed.gov/node/8643 ○ ESSA Guidance Link: http://www2.ed.gov/policy/elsec/leg/essa/index.html

Accountability - ESSA timeline

Other ● Level 0 training ○ New dependencies: Staff before Student at Level 0 and Level 1! ○ Staff Evaluation - Wednesday, October 4, 9:00- 11:30 ○ Introductory - Thursday, October 5, 9:00- 11:30 ○ Special Education - Thursday, October 5, 1:00- 3:30 ● SEDREF ○ Updating of Public School Listing Memo/List in business portal ● Data Source Matrix https://docs.google.com/forms/d/e/1FAIpQLSclTx9j_8-ne2TwdOCW-3udXCVSXQo6bSmtjzn5DpBOFnoUlQ/viewform#respons es ● System status page http://status.cnyric.org/ ● Special Education data through Level 0: Update ● AIS memo http://www.p12.nysed.gov/sss/AIS2017-18SchoolYear.html

Upcoming Items Significant Dates ● September 22: 2016-17 Data Due Special Education Data Elements : VR11-12 and VR 14 through the PD Data System. ● September 25: 2016-17 Certification Due Special Education Data Element : VR11-12 and VR14 ● October 3: Schooltool New Release (15.0 and 15.1) Meeting ● October 4: BEDS Day 2017 ● October 4 & 5: Level 0 training (see previous slide) ● October 30: 2016-17 Staff Evaluation data due to fulfill data reporting requirements under Education Law 3012-d. Staff Evaluation data submission is a key factor in eligibility for 2017-18 State Aid for school districts. ● November 3: 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification Report due via SED Monitoring in NYSED’s Application Business Portal at portal.nysed.gov to certify the accuracy of Staff Evaluation data submitted by the 10/27 deadline. ● January VR 1-9

Anticipated Data Admin Meetings for 2017-18 Thursday, September 28th – 1:00 - 3:00 PM ● Thursday, November 30th – 1:00 - 3:00 PM ● Thursday, January 18th – 1:00 - 3:00 PM ● Thursday, March 8th – 1:00 - 3:00 PM ● Thursday, May 3rd – 1:00 - 3:00 PM ● Thursday, June 14th – 1:00 - 3:00 PM ●

WebEx Connection Data Admin Meeting Thursday, September 28, 2017 1:00 pm Meeting number (access code): 738 687 896 Meeting password: Data https://cnyric.webex.com/cnyric/j.php?MTID=mdee15a936498fa9e14509efa5eebf2d4