SLIDE 35 35
Incidents and emergencies (II) Incidents and emergencies (II)
Encourage reporting incidents to RS
Encourage reporting incidents to RS
We don’t penalize honest mistakes that lead to spills,
We don’t penalize honest mistakes that lead to spills, skin contamination, etc. skin contamination, etc.
Should have policy as to what level of incident your
Should have policy as to what level of incident your
Should have policy as to what level of incident your
Should have policy as to what level of incident your rad workers can address on their own (e.g. “major” rad workers can address on their own (e.g. “major”
- vs. “minor” spills)
- vs. “minor” spills)
Train people in immediate actions to limit
Train people in immediate actions to limit incident (i.e. “SWIM” for spills) incident (i.e. “SWIM” for spills)
Should investigate serious or potentially serious
Should investigate serious or potentially serious incidents to find out what happened, why, and incidents to find out what happened, why, and what can be learned what can be learned
Working with the RSC Working with the RSC
- RSC has three primary functions
RSC has three primary functions
Oversee activities of RS and RSO
Oversee activities of RS and RSO
Support RSO with advice in areas beyond
Support RSO with advice in areas beyond RSO’s experience RSO’s experience
Determine need for disciplinary or corrective
Determine need for disciplinary or corrective actions if necessary actions if necessary
- RSO should keep RSC informed of
RSO should keep RSC informed of incidents as they occur incidents as they occur
- RSC can be a good sounding board for
RSC can be a good sounding board for policy changes, SOPs, etc. policy changes, SOPs, etc.
Working with management Working with management
Need management support to have an effective radiation
Need management support to have an effective radiation safety program safety program
Controversial or unpopular policies are more palatable if
Controversial or unpopular policies are more palatable if supported by management supported by management
May need management to support disciplinary actions
May need management to support disciplinary actions
So management needs to be kept in the loop!
So management needs to be kept in the loop!
It’s best to consult with management early especially if
It’s best to consult with management early especially if
It s best to consult with management early, especially if
It s best to consult with management early, especially if decisions involve added cost, or researchers with lots of decisions involve added cost, or researchers with lots of funding funding
Should be able to explain to management the reasons
Should be able to explain to management the reasons for any controversial actions for any controversial actions
Regulatory requirements that were violated (or need to be met)
Regulatory requirements that were violated (or need to be met)
Possible litigation issues
Possible litigation issues
JCAHO (if a medical center)
JCAHO (if a medical center)
Working with regulators Working with regulators
- Two approaches to working with
Two approaches to working with regulators regulators – – adversarial or cooperative adversarial or cooperative
- Usually best to try to work with regulators
Usually best to try to work with regulators
- Can sometimes get useful support from
Can sometimes get useful support from l if hi l i ki l if hi l i ki regulators if nothing else is working regulators if nothing else is working
Need for extra staff
Need for extra staff
Needed policy changes
Needed policy changes
Proper role of RS or RSU
Proper role of RS or RSU
Cultural differences: Management Cultural differences: Management
Being cynical, I assume that management only
Being cynical, I assume that management only wants things to run smoothly at low cost with no wants things to run smoothly at low cost with no lawsuits or bad press lawsuits or bad press
This means that you will have to justify policy
This means that you will have to justify policy changes extra expenses (equipment staff ) in changes extra expenses (equipment staff ) in changes, extra expenses (equipment, staff...) in changes, extra expenses (equipment, staff...) in terms of management’s concerns terms of management’s concerns
Similarly, if enforcement actions will affect a highly
Similarly, if enforcement actions will affect a highly funded researcher or a medical department, you funded researcher or a medical department, you should be prepared to justify them in terms should be prepared to justify them in terms management will relate to (JCAHO, fines, litigation management will relate to (JCAHO, fines, litigation prevention, etc.) prevention, etc.)
My general approach to being RSO My general approach to being RSO
Assume people want to do things correctly, but
Assume people want to do things correctly, but will sometimes make mistakes will sometimes make mistakes
If disciplinary actions are required, they should
If disciplinary actions are required, they should be appropriate be appropriate
Keep people informed as much as possible
Keep people informed as much as possible Keep people informed as much as possible Keep people informed as much as possible
Work with people in person instead of via
Work with people in person instead of via phone, e phone, e-
mail, or letters
Get out and about to visit labs and meet PIs
Get out and about to visit labs and meet PIs
Do some of the work (inspections, training, etc.)
Do some of the work (inspections, training, etc.) instead of just attending meetings and writing policies instead of just attending meetings and writing policies and procedures and procedures