COUNTY ADMINISTRATION and OPERATIONS REPORT 1
AGENDA Review background and process • Review master plan options & • recommendations for County Admin & Ops Review estimates of probable cost • Update on Criminal Justice recommendations • 2
BACKGROUND & PROCESS Project Team • Criminal Justice team BACKGROUND & PROCESS • Admin/Ops team • Assessment team County Stakeholder Engagement • Surveys-All Departments • Interviews-All Departments • Facilities Tours and Assessments • Visioning sessions: CJ and Admin/Ops • Review and validation of Space Needs Program • Alternatives Development Workshops: 2 ea. for CJ and Admin/Ops • Advisory Committee review of In Progress Documents 3
FACILITY Blue LOCATIONS Spruce Vine Street FACILITY LOCATIONS 200 W. Oak St. Downtown Justice Center Campus Facilities Assessments Summary All Buildings in Good Condition except: • Midpoint Horsetooth Facilities - Excellent Condition • Campus 2255 Midpoint (Comm. Corr.) & Detention Ctr - Poor to Fair Condition • Blue Spruce Buildings - Poor to Fair Condition • Vine Street – Poor Condition Loveland – 6 th Street deficiencies being addressed in • new LCLC B 4
ADMIN & OPS BACKGROUND ADMIN/OPS BACKGROUND Administration/County Services/Ops Background • County population is growing at a greater rate than other parts of Colorado (as of 2014, it was the 6 th fastest growing county in the state) • Larimer County facilities are in a range of conditions. Older, owned and leased facilities are in poorer condition • Most facilities have little or no growth space available • Some County functions have significant current deficits (Fleet, Weeds) • Some functions have become widely dispersed over time due to lack of contiguous space (Human Services) 5
FINDINGS SUMMARY Key Findings • The current Vine Street facility and site is not large enough to accommodate the recommended program for a new Road & Bridge/Fleet building and site storage FINDINGS SUMMARY • Functions currently housed in 200 West Oak Street will outgrow their building within 10 years even with efforts to increase efficiencies in the building. Relocating “Internal Service” functions frees up sufficient space to meet 20 year requirements for all other functions • Human Service functions are currently in 4 buildings and 2 campuses in Fort Collins. Consolidation is important for operational efficiency and improving service delivery. There is no space for growth today in existing facilities which also drives the need to consider new or expanded facilities • A more robust, year-round Emergency Operations Center (EOC) is needed and would ideally be accommodated close to the Sheriff’s Office 6
ADMIN & OPS PROJECTIONS Gap Analysis • 200 West Oak occupants will outgrow the building by 42,900 NSF (approx. 30%) in 20 years • Occupants of the Blue Spruce buildings GAP ANALYSIS will require almost 50% more space than is available in 20 years • Fleet/R&B facilities will need to add ~45,000 NSF in the next five years to meet 20-year requirements • Occupants of owned and leased space at Midpoint will be short over 32,000 NSF in 20 years (39%) GAP: 45,125 SF Definitions • Current and projected space needs are measured as Net Square Footage (NSF) which = all occupied space except core/shaft space, mechanical space, and the depth of the exterior walls • Cost estimates for interior remodel is also based on NSF. New construction is estimated based on total building gross SF (GSF) 7
SPACE NEEDS OVERVIEW Current NSF 413,240 * Current Rightsized Req'd NSF 98,110 24% growth Addt'l NSF Req'd at 5 Yrs 19,790 4% growth SPACE NEEDS Addt'l NSF Req'd by 20 Yrs 80,850 15% growth Total New NSF Required 611,990 48% growth Current Seats 1,207 Addt'l Seats Req'd at 5 Yrs 82 Addt'l Seats Req'd at 20 Yrs 405 Total New Seats Required 1,694 40% growth (Historic County Trend @ 20 Yrs) 1,751 45% growth *Excluding Most CJ Functions, Solid Waste Facilities Including Probation, AIIM office, Coroner space 8
ADMIN & OPS PROJECTIONS ADMIN & OPS PROJECTIONS Most of the “rightsizing” is needed for Ops functions in the short term. By 20 Yrs the percent of total growth is more evenly split between Ops and Admin. 9
PROPOSED 20-YEAR END GAME INTERNAL HEALTH & HUMAN SERVICES SERVICES (& EXT) 20-YEAR GOAL AT BLUE SPRUCE- AT BLUE SPRUCE- W/HLTH, HS, NO OTHER AT BLUE SPRUCE- AT BLUE SPRUCE- EXTENSION FUNCTIONS W/INTERNAL NO OTHER SERVICES FUNCTIONS REUSE NEW EXTG. BLDG. AT NEW AT NEW BLDGS LOCATION LOCATION VINE STREET AT NEW W/INTERNAL REDEVELOPMENT LOCATION SVCS W/HLTH, HS, EXT Internal Services: Finance, IT, Facilities, Elections from Midpoint, Human Resources 10
PROPOSED 20-YEAR END GAME OAK STREET MIDPOINTFOR "SERVICE CTR" CJ FUNCTIONS "RIGHT SIZE" RELOCATE PUB RELOCATE 2601 20-YEAR GOAL STDS, CAPTURE SF WKS & FAC. SHOP HS FUNCTIONS FOR 10 YRS - RELEASE 2643 TO LOVELAND LEASE BY 5 YRS BY 10 YRS RELOCATE INTERNAL SVCS BACKFILL2601 CONTINUE MOVE SOME HS TO NEW LEASING 2619 WITH HUM SVC FROM 2555 TO BUILDING UNTIL INT. SVCS GROWTH. 2601 TO FREE MAINTAIN 2573 BLDG. IS BUILT UP GROWTH (assume UNTIL HS BLDG SPACE FOR Prospect is kept) IS BUILT PROBATION AT 20 YRS MOVE WORKFORCECTR TO NEW STAND- ALONE OR VACATE2601 VACATE2619 SHARED LEASE LEASE LOCATION 11
PROPOSED 20-YEAR END GAME FLEET (R&B,WEEDS,FAC) 20-YEAR GOAL VACATE VINE STREET & MOVE TO NEW SITE (Include Facilities Shop) REDEVELOP VINE ST FOR INTERNAL SELL PROPERTY SERVICES UPGRADE, EXPAND SATELLITES 12
OAK STREET OCCUPANCY Flr 5 Econ Elections Workforce Center Vet Svcs Flr 4 IT Vacant Finance Facilities IT OAK STREET Flr 3 Community Dev. Engineering EM HR Flr 2 Assessor Cty Mgr/BOCC Treasurer Flr 1 C&R Bsmt IT C&R Assessor 0 5,000 10,000 15,000 20,000 25,000 CURRENT OCCUPANCY 13
OAK STREET OCCUPANCY Flr 5 Space Deficit Workforce Center Elections At 20 years: • Reduce Bldg. Flr 4 Comm Dev. C&R Engin. IT Econ Dev Space Deficit Cty Mgr/BOCC Common OAK STREET • Capture lobby space Flr 3 Engineering Community Dev. • Move Workforce Ctr. Flr 2 Assessor Vet Svcs Treasurer Flr 1 C&R Bsmt Assessor IT C&R -5,000 0 5,000 10,000 15,000 20,000 25,000 20 YR OCCUPANCY (INTERNAL SVCS IN NEW BLDG. 14
MIDPOINT CAMPUS OCCUPANCY MIDPOINT CAMPUS 2555 2573 2601 2619 2643 2601: 2555: 2573: 2619: 2643: Wellness Clinic – no change Probation – grow in place Human Services – no 5 YEARS Clerk & Recorder – no DISCONTINUE LEASE Human Services – additional AIIM – no growth change change Road & Bridge – relocate seats relocated from 2555 Human Svcs – partially relocate to 2601 to new facility Elections – no change Facilities – relocate to new R&B facility 2601: DISCONTINUE LEASE 2555: 10-15 YEARS 2573: DISCONTINUE 2619: DISCONTINUE 2643: VACATED Wellness Clinic – relocate to Probation – grow in place LEASE LEASE 2555 AIIM – no growth Clerk & Recorder – Human Services – Human Svcs, Elections – relocate to Human Services – relocate relocate to new relocate to new facility new facility to new facility facility 15 Wellness Clinic, EOC – move in
BLUE SPRUCE CAMPUS OCCUPANCY At 20 years: • 5 Yr Occupancy: All of Human Services BLUE SPRUCE CAMPUS consolidated in a new building and Public Health & Environment in remodeled existing location • Extension moves to The Ranch • Demolish 2 nd existing building • At 10 Years, potentially build new Internal Services Building (assumes a 3 story bldg.) • At 20 Years the site is at full capacity 16
2555 MIDPOINT OCCUPANCY PROBATION & AIIM DIRECTIONS LONG TERM OCCUPANCY 17
VINE STREET CAPACITY At 20 years: • Existing building can be demolished anytime after new Fleet/R&B facility is VINE STREET CAPACITY constructed • At 10 Years, potentially build new Internal Services Building (assumes a 4 story bldg.) • Substantial growth space available 17,900 GSF 92 SPACES USING EXISTING CURB CUTS (INTERNAL SERVICES) (72 Required) Note: A new location for Fleet (with R&B/Weeds/Facilities Shop requires 30 acres 18
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