[PPT] - COUNTY ADMINISTRATION and OPERATIONS REPORT 1 AGENDA Review PowerPoint Presentation

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COUNTY ADMINISTRATION and OPERATIONS REPORT

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Review background and process
Review master plan options &

recommendations for County Admin & Ops

Review estimates of probable cost
Update on Criminal Justice recommendations

AGENDA

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BACKGROUND & PROCESS

County Stakeholder Engagement

Surveys-All Departments
Interviews-All Departments
Facilities Tours and Assessments
Visioning sessions: CJ and Admin/Ops
Review and validation of Space Needs Program
Alternatives Development Workshops: 2 ea. for CJ and Admin/Ops
Advisory Committee review of In Progress Documents

Project Team

Criminal Justice team
Admin/Ops team
Assessment team

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FACILITY LOCATIONS

Midpoint Campus Downtown Campus Vine Street Blue Spruce

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FACILITY LOCATIONS

Justice Center 200 W. Oak St.

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Facilities Assessments Summary

All Buildings in Good Condition except:

Horsetooth Facilities - Excellent Condition
2255 Midpoint (Comm. Corr.) & Detention Ctr - Poor to

Fair Condition

Blue Spruce Buildings - Poor to Fair Condition
Vine Street – Poor Condition
Loveland – 6th Street deficiencies being addressed in

new LCLC

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ADMIN & OPS BACKGROUND

ADMIN/OPS BACKGROUND Administration/County Services/Ops Background

County population is growing at a greater rate than other parts of Colorado (as of

2014, it was the 6th fastest growing county in the state)

Larimer County facilities are in a range of conditions. Older, owned and leased

facilities are in poorer condition

Most facilities have little or no growth space available
Some County functions have significant current deficits (Fleet, Weeds)
Some functions have become widely dispersed over time due to lack of contiguous

space (Human Services)

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FINDINGS SUMMARY

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Key Findings

The current Vine Street facility and site is not large enough to accommodate the

recommended program for a new Road & Bridge/Fleet building and site storage

Functions currently housed in 200 West Oak Street will outgrow their building within 10

years even with efforts to increase efficiencies in the building. Relocating “Internal Service” functions frees up sufficient space to meet 20 year requirements for all other functions

Human Service functions are currently in 4 buildings and 2 campuses in Fort Collins.

Consolidation is important for operational efficiency and improving service delivery. There is no space for growth today in existing facilities which also drives the need to consider new or expanded facilities

A more robust, year-round Emergency Operations Center (EOC) is needed and would ideally

be accommodated close to the Sheriff’s Office

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ADMIN & OPS PROJECTIONS

GAP ANALYSIS Gap Analysis

200 West Oak occupants will outgrow the

building by 42,900 NSF (approx. 30%) in 20 years

Occupants of the Blue Spruce buildings

will require almost 50% more space than is available in 20 years

Fleet/R&B facilities will need to add

~45,000 NSF in the next five years to meet 20-year requirements

Occupants of owned and leased space at

Midpoint will be short over 32,000 NSF in 20 years (39%)

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SF Definitions

Current and projected space needs are measured as Net

Square Footage (NSF) which = all occupied space except core/shaft space, mechanical space, and the depth of the exterior walls

Cost estimates for interior remodel is also based on NSF. New

construction is estimated based on total building gross SF (GSF)

GAP: 45,125

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SPACE NEEDS OVERVIEW

*Excluding Most CJ Functions, Solid Waste Facilities

Including Probation, AIIM office, Coroner space

SPACE NEEDS

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Current NSF 413,240* Current Rightsized Req'd NSF 98,110 24% growth Addt'l NSF Req'd at 5 Yrs 19,790 4% growth Addt'l NSF Req'd by 20 Yrs 80,850 15% growth Total New NSF Required 611,990 48% growth Current Seats 1,207 Addt'l Seats Req'd at 5 Yrs 82 Addt'l Seats Req'd at 20 Yrs 405 Total New Seats Required 1,694 40% growth (Historic County Trend @ 20 Yrs) 1,751 45% growth

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ADMIN & OPS PROJECTIONS

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Most of the “rightsizing” is needed for Ops functions in the short term. By 20 Yrs the percent of total growth is more evenly split between Ops and Admin.

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20-YEAR GOAL

PROPOSED 20-YEAR END GAME

INTERNAL SERVICES VINE STREET REDEVELOPMENT AT BLUE SPRUCE- NO OTHER FUNCTIONS AT BLUE SPRUCE- W/HLTH, HS, EXTENSION AT NEW LOCATION W/HLTH, HS, EXT REUSE EXTG. BLDGS NEW BLDG.

HEALTH & HUMAN SERVICES (& EXT) AT BLUE SPRUCE- W/INTERNAL SERVICES AT BLUE SPRUCE- NO OTHER FUNCTIONS AT NEW LOCATION W/INTERNAL SVCS AT NEW LOCATION

10 Internal Services: Finance, IT, Facilities, Elections from Midpoint, Human Resources

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20-YEAR GOAL

PROPOSED 20-YEAR END GAME

OAK STREET "SERVICE CTR" "RIGHT SIZE" STDS, CAPTURE SF FOR 10 YRS AT 20 YRS MOVE WORKFORCECTR TO NEW STAND- ALONE OR SHARED LOCATION BY 10 YRS RELOCATE INTERNAL SVCS TO NEW BUILDING MIDPOINTFOR CJ FUNCTIONS RELOCATE PUB WKS & FAC. SHOP

RELEASE 2643

LEASE BY 5 YRS BACKFILL2601 WITH HUM SVC GROWTH. MAINTAIN 2573 UNTIL HS BLDG IS BUILT CONTINUE LEASING 2619 UNTIL INT. SVCS

BLDG. IS BUILT

(assume Prospect is kept) RELOCATE 2601 HS FUNCTIONS TO LOVELAND MOVE SOME HS FROM 2555 TO 2601 TO FREE UP GROWTH SPACE FOR PROBATION VACATE2601 LEASE VACATE2619 LEASE

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20-YEAR GOAL

PROPOSED 20-YEAR END GAME

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FLEET (R&B,WEEDS,FAC) VACATE VINE STREET & MOVE TO NEW SITE (Include Facilities Shop) REDEVELOP VINE ST FOR INTERNAL SERVICES SELL PROPERTY UPGRADE, EXPAND SATELLITES

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OAK STREET OCCUPANCY

OAK STREET

CURRENT OCCUPANCY

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5,000 10,000 15,000 20,000 25,000 Bsmt Flr 1 Flr 2 Flr 3 Flr 4 Flr 5

IT Vet Svcs Workforce Center C&R Engineering

IT

Econ Community Dev. Assessor Cty Mgr/BOCC Elections Finance Facilities IT Vacant HR Treasurer EM C&R Assessor

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OAK STREET OCCUPANCY

OAK STREET

20 YR OCCUPANCY (INTERNAL SVCS IN NEW BLDG.

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5,000

5,000 10,000 15,000 20,000 25,000 Bsmt Flr 1 Flr 2 Flr 3 Flr 4 Flr 5

IT Vet Svcs Workforce Center C&R Elections IT Econ Dev Community Dev. Cty Mgr/BOCC Treasurer C&R Assessor Assessor Engineering C&R Engin. Comm Dev. Space Deficit Space Deficit

At 20 years:

Reduce Bldg.

Common

Capture lobby

space

Move Workforce

Ctr.

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MIDPOINT CAMPUS OCCUPANCY

MIDPOINT CAMPUS

2555: Probation – grow in place AIIM – no growth Human Svcs – partially relocate to 2601 Elections – no change Facilities – relocate to new R&B facility 2573: Human Services – no change 2601: Wellness Clinic – no change Human Services – additional seats relocated from 2555 2619: Clerk & Recorder – no change 2643: DISCONTINUE LEASE Road & Bridge – relocate to new facility 2555: Probation – grow in place AIIM – no growth Human Svcs, Elections –relocate to new facility Wellness Clinic, EOC – move in 2573: DISCONTINUE LEASE Human Services – relocate to new facility 2601: DISCONTINUE LEASE Wellness Clinic – relocate to 2555 Human Services – relocate to new facility 2619: DISCONTINUE LEASE Clerk & Recorder – relocate to new facility 2643: VACATED

5 YEARS

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10-15 YEARS

2555 2573 2601 2619 2643

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BLUE SPRUCE CAMPUS OCCUPANCY

BLUE SPRUCE CAMPUS

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At 20 years:

5 Yr Occupancy: All of Human Services

consolidated in a new building and Public Health & Environment in remodeled existing location

Extension moves to The Ranch
Demolish 2nd existing building
At 10 Years, potentially build new Internal

Services Building (assumes a 3 story bldg.)

At 20 Years the site is at full capacity

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2555 MIDPOINT OCCUPANCY

PROBATION & AIIM DIRECTIONS

LONG TERM OCCUPANCY

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VINE STREET CAPACITY

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Note: A new location for Fleet (with R&B/Weeds/Facilities Shop requires 30 acres 92 SPACES USING EXISTING CURB CUTS (72 Required) 17,900 GSF (INTERNAL SERVICES)

At 20 years:

Existing building can be demolished

anytime after new Fleet/R&B facility is constructed

At 10 Years, potentially build new

Internal Services Building (assumes a 4 story bldg.)

Substantial growth space available

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PROPOSED PRELIMINARY TIMELINE

TIMELINE

LEGEND: New Construction Remodel Health & Human Svcs Criminal Justice Expansion Construction Relocations/Vacate Oak St/Svc Center Internal Services Backfill Public Works Vacate or Sell

19 *includes Comm. Corrections and Alt. Sentencing

VINE STREET RANCH

EXTEN- SION

JAIL COMPLEX JUSTICE CENTER MIDPOINT

1/2 OF 2601 HS MOVES TO LVLND HS GROWTH & SOME 2555 FUNCTIONS BACKFILLS 2601 PROB BACKFILLS 2555 HS SPACE

FAC SHOP & R&B GO TO NEW OPS SITE

VACATE 2643 MIDPOINT LEASE VACATE ALL OF HS SPACE

REMODEL & BACKFILL 2555 FOR PROB., EOC

VACATE 2601 & 2573 LEASE

ELEC. MOVES to IS BLDG - VACATE 2619 LEASE

BLUE SPRUCE

EXTEN- SION TO RANCH HS/HLTH BACKFILLS

REMODEL 1501 FOR FUTURE HS OR SELL SITE

OAK STREET

RELOCATE WRKFRC CTR?

NEW LOCATIONS

Note: Fleet Satellites are currently already in planning and design phases. The planning and design for a new facility for the Coroner's Office/Lab is also underway.

0-5 YRS 5-10 YRS 10-15 YRS 15-20 YRS

VACATE/SELL VINE REDEVELOP VINE INTERNAL SVCS BLDG FIT OUT SHELL SPACE PH I EXPANSION & REMODEL PH II JAIL EXPANSION (DEMO EXTG) FIT OUT SHELL SPACE NEW HHS BLDG INTERNAL SVCS BLDG PH I EXPANSION & REMODEL TARGETED REMODEL RECONFIG/ REMODEL FOR SVC. CTR NEW ROAD & BRIDGE/FLEET BLDG NEW HHS BLDG INTERNAL SVCS BLDG

OPT 1 OPT 2 OPT 1 OPT 2 OPT 1 OPT 2 OPT 3

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PRELIMINARY COST IMPLICATIONS

COST IMPLICATIONS

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Facility Expansion/Improvement 5 Yr 10 Yr 15 Yr 20 Yr Total Remodel/Reconfigure 200 W. Oak for Yrs 1-10, Relocate Internal Svcs at Yr.10 4,707,000 $ 2,789,000 $ 2,142,000 $

$

9,638,000 $ Construct New HHS Building at Blue Spruce at Yr. 5, with some Core/Shell Build Out at Yr. 10 41,207,000 $ 7,163,000 $

$
$

48,370,000 $ Construct New Internal Svcs Building at Blue Spruce or at Vine Street at Yr. 10

$

28,865,000 $

$
$

28,865,000 $ Continue use of 1525 Blue Spruce, Demolish 1501 at Yr.10 9,746,100 $ 168,000 $ 361,000 $

$

10,275,100 $ Remodel 2555 Midpoint for Probation, AIIM and a new EOC to backfill space vacated by Human Svcs. 1,649,000 $ 6,412,000 $ 1,594,000 $

$

9,655,000 $ Construct New Road & Bridge/Fleet Facility at location TBD at Yr. 5 59,940,000 $

$
$
$

59,940,000 $ Expand R&B Satellite Locations across the County 23,325,000 $

$
$
$

23,325,000 $ Construct New Recycled Materials Building and upgrade remaining facilities at Landfill 9,813,000 $ 96,000 $ 14,000 $

$

9,923,000 $ Implement Component Replacement upgrades at The Ranch 2,689,000 $ 63,000 $

$
$

2,752,000 $ Implement Component Replacement upgrades at Horsetooth Reservoir 95,000 $ 38,000 $ 51,000 $

$

184,000 $ TOTAL 153,171,100 $ 45,594,000 $ 4,162,000 $

$

202,927,100 $ NOTE: All existing facilities that remain occupied have component replacement costs shown as needed in each time period

Costs include total project construction costs and component replacement costs, but exclude specialized equipment, site development and site acquisition Escalation is 6% annually for Yrs 0-5, and 3% annually for all remaining timeframes

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QUESTIONS

KEY DECISION POINTS

Should Internal Services and Human Services be co-located to

keep County sites to a minimum?

If so, is it preferable to use Blue Spruce site vs. acquire new

property?

If not, does the County want to repurpose or dispose of Vine

Street property for use by Internal Services and other future uses?

Should Workforce Center be moved sooner vs. later?
Extension – recent developments recommend that this function

go to the Ranch

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CJ FINDINGS UPDATE

Jail – Revised Phasing

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Phase I

Continued Use of Existing Bed Units, partial construction of new Support Space, (10) new housing pods (vs. 12 as previously proposed)

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CJ FINDINGS UPDATE

Jail – Revised Phasing

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Phase II

Final Build-out of 20 year requirements with (3) pods constructed as core/shell at 15 years & fit out as needed

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Phase 1 Phase 2

CJ FINDINGS UPDATE

Justice Center

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Fifth Floor Third-Fourth Floor Second Floor First Floor Basement

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CJ FINDINGS UPDATE

Other CJ Functions

Decisions to be made regarding future of Community Corrections and Alternative Sentencing
programs. If operations continue status quo, expansion will be required. New construction

for Womens’ facilities allows expansion in accommodations for Men

Communication Corrections currently requires County subsidy dollars to operate, and may

need to be reconsidered for budgetary reasons.

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New Women’s Alt. Sentencing Expansion New Women’s Community Corrections

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CJ FINDINGS UPDATE

Facility Expansion/Improvement 5 Yr 10 Yr 15 Yr 20 Yr Total Expansion of Justice Center to

South. Core/Shell top floors

until needed. 106,728,000 $ 40,136,000 $ 2,759,000 $ 1,601,000 $ 151,224,000 $ Complete Phase I construction

f jail expansion by Yr. 5.

Complete Phase II construction by Yr. 15, and demo existing bed

units. Fit out final core/shell

units by Yr. 20 75,213,000 $ 5,825,000 $ 45,999,000 $ 23,483,000 $ 150,520,000 $ Expand and upgrade Sheriff's Office by Yr. 5 10,184,000 $ 4,473,000 $

$

4,978,000 $ 19,635,000 $ Expand Community Corrections and Alt. Sentencing by Yr. 5 44,647,000 $ 9,105,000 $ 506,000 $ 9,319,000 $ 63,577,000 $ TOTAL 236,772,000 $ 59,539,000 $ 49,264,000 $ 39,381,000 $ 384,956,000 $ NOTE: All existing facilities that remain occupied have component replacement costs shown as needed in each time period

*

* Status of Community Corrections needs to be revisited

CJ FINDINGS UPDATE

Costs include total project construction costs and component replacement costs, but exclude specialized equipment, site development and site acquisition Escalation is 6% annually for Yrs 0-5, and 3% annually for all remaining timeframes

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TOTAL COUNTY MP COST ESTIMATES

TOTAL COST

5 YR 10 YR 15 YR 20 YR TOTAL Total County Admin/Ops $153,171,100 $45,594,000 $4,162,000

$202,927,100

Total Criminal Justice $236,772,000 $59,539,000 $49,264,000 $39,381,000 $384,956,000 TOTAL $389,943,100 $105,133,000 $53,426,000 $39,381,000 $587,883,100

Costs include total project construction costs and component replacement costs, but exclude specialized equipment, site development and site acquisition Escalation is 6% annually for Yrs 0-5, and 3% annually for all remaining timeframes