City Council February 11, 2019 Background Master Plan Findings - - PowerPoint PPT Presentation

City Council February 11, 2019

Background

Master Plan Findings

Master Plan Findings

 Usage of City of Shawnee Parks and Recreation facilities is

high

 Over half (54%) of all respondents indicated their household

has participated in at least one program

 The Highest Priorities for Indoor Facilities

 Indoor Aquatics Facilities  Elevated Running/Walking/Jogging Tracks  Fitness Equipment Area

 The Highest Priorities for Indoor Programs

 Farmers Market  Fitness and Wellness Programs  Indoor Court Sports

 The Highest Priorities for Aquatic Features

 Recreational Swimming Area  Lazy River  Multi-Lane Lap Pool

Master Plan Findings - Unmet Needs and Priorities Indoor Recreation Facilities

 Indoor Aquatics

Facilities

 Elevated Running/

Walking/Jogging Track

 Fitness Equipment

Area

P P P P P P P P P P P P P

Master Plan Findings - Unmet Needs and Priorities Recreation Programs

 Farmers Market  Fitness and Wellness

Programs

 Indoor Court Sports

P PP P P P P P P P P P P P P P P P

Master Plan Findings - Unmet Needs and Priorities Aquatic Features

 Recreational

Swimming Area

 Lazy River  Multi-Lane Lap Pool

P P P P P P P P P P P P P4 lanes

Phase I Process & Project Team

Phase I Process

 Work necessary to develop conceptual drawings and an

estimated project cost for approval by City Council.

 October 22, 2018 City Council Meeting

 Authorized the City Manager to negotiate an agreement with

Perkins+Will for architectural services for Phase I conceptual design of the community center ($83,200)

 Awarded the contract for Owner’s Representative Services to

Project Advocates for Phase I ($73,000)

 November 12, 2018 City Council Meeting

 Approved a contract with JE Dunn Construction to be the CMc

for the project and provide Phase I preconstruction services ($45,296)

Project Team

 Perkins+Will - Design Architect  The Clark Enersen Partners – Architect/Engineer  Water Technology – Aquatics Designer  McClure Engineering – Civil Engineer  JE Dunn Construction – Construction Manager as Constructor  Project Advocates – Owner’s Representative  Ballard*King – Operations Consultant  City Staff

 Parks and Recreation  Public Works  City Manager’s Office  Finance  Legal  Community Development  Information Technology

Phase I Process

 Project Charter

 Established objectives and goals, project budget, and

schedule for the community center

 Conceptual Design  Construction Cost Estimate

 Offsite improvements, site work, building, and park

improvements

 Soft Costs

 Furniture/fixtures/equipment (FF&E) a primary piece of the

soft cost, professional services, miscellaneous expenditures, and contingency

 Open Houses

 January 15 – Shawnee Mission Northwest High School  January 16 – Monticello Trails Middle School

Conceptual Design

Conceptual Design

 The proposed community center will be:

 multi-generational and inclusive.  a confluence of activity where all community members can come

together in a social and recreational environment.

 a new hub of activity for the Shawnee community.  a home for diverse activity under one grand roof.  a place where the indoor and outdoor activities of the site are

celebrated and integrated into nature.

 warm with contemporary design aesthetics and a naturalistic

exterior material palette.

 integrated into the site with plazas and a terrace overlooking

parkland.

 transitional with site elements such as trails, landscape buffers,

and play features.

 supportive of active and passive uses.  The proposed community center will serve all Shawnee residents.

BUILDING AREA SUMMARY

AQUATICS STORAGE LEVEL 01 417 POOL OFFICE LEVEL 01 222 POOL MECHANICAL LEVEL 01 909 POOL CIRCULATION LEVEL 01 5,628 POOL LEVEL 01 4,178 OFFICE LEVEL 01 131 TOTAL: 11,4 11,485 FIT FITNESS GROUP EXERCISE 2 LEVEL 01 1,396 GROUP EXERCISE 1 LEVEL 01 1,332 GROUP EX STORAGE LEVEL 01 357 UNISEX RESTROOMS LEVEL 02 131 OUTDOOR FITNESS LEVEL 02 1,448 LOBBY LEVEL 02 616 FITNESS LOCKER ROOMS LEVEL 02 155 FITNESS CENTER LEVEL 02 5,741 TOTAL: 11,1 11,176

BUILDING AREA SUMMARY

GYM YM + + IND NDOOR SPO SPORTS TURF FIELDHOUSE LEVEL 01 4,547 GYM STORAGE LEVEL 01 1,052 BASKETBALL COURTS LEVEL 01 10,400 INDOOR WALKING/JOGGING TRACK LEVEL 02 4,707 TOTAL: 20,706 COMMUNITY SP SPACE PARTY RENTAL LEVEL 01 672 LOUNGE LEVEL 01 2,823 INDOOR PLAYGROUND LEVEL 01 1,454 CLASSROOM STORAGE 2 LEVEL 01 200 CLASSROOM STORAGE 1 LEVEL 01 186 CLASSROOM 2 LEVEL 01 1,118 CLASSROOM 1 LEVEL 01 1,124 LACTATION ROOM LEVEL 01 70 CHILD WATCH LEVEL 01 542 TOTAL: 8,189

BUILDING AREA SUMMARY

LOCKER ROOMS WOMENS LOCKER ROOM LEVEL 01 1,230 UNISEX RESTROOM LEVEL 01 240 MENS LOCKER ROOM LEVEL 01 1,278 FAMILY CHANGE LEVEL 01 532 CHANGE ROOM 4 LEVEL 01 44 CHANGE ROOM 3 LEVEL 01 44 CHANGE ROOM 2 LEVEL 01 44 CHANGE ROOM 1 LEVEL 01 44 TOTAL: 3,456 AD ADMINISTRATION STORAGE LEVEL 01 45 OPEN WORK LEVEL 01 224 OFFICE LEVEL 01 357 DIRECTOR LEVEL 01 200 COPY LEVEL 01 131 CONFERENCE LEVEL 01 489 BREAK LEVEL 01 149 ADMIN CIRCULATION LEVEL 01 411 TOTAL: 2,00 2,006

BUILDING AREA SUMMARY

SE SERVICE WATER ENTRY LEVEL 01 102 RECEIVING LEVEL 01 599 MAINTENANCE LEVEL 01 263 IT LEVEL 01 63 ELEV LEVEL 01 99 CUST. LEVEL 01 128 CHEM LEVEL 01 227 TOTAL: 1,48 1,481 SU SUPPORT SP SPACES WOMENS LEVEL 01 185 VEST. LEVEL 01 264 MENS LEVEL 01 184 LOBBY LEVEL 01 1,540 CORRIDOR LEVEL 01 3,454 TOTAL: 5,627

NET AREA: 64 64,1 ,127 GROSS AREA: 67,707

Design Idea

CONFLUENCE The place where two rivers flow together and become one larger river. A situation in which two things join or come together. A coming or flowing together, meeting, or gathering at one point a happy confluence of weather, scenery or a confluence of cultures. Site Flow. A building that conceptually responds to flow through the site, and a tributary of circulation? Bringing together all of Shawnee

Design Confluence

Design Confluence

Design Confluence

Conceptual Design

 Building Design  Sitework  Park Improvements  Offsite Improvements  Sustainable Practices

Conceptual Design

Energy Efficiency & Sustainable Design Elements

 Sustainable Sites:

 Maximize Green Space: Reduced impervious elements on site  Rainwater Management: Added an extended detention wetland to the site  Rainwater Management: Added a Hydrodynamic Flow Separator to treat runoff  Light Pollution Reduction: Site lighting will include full cutoff fixtures to reduce

light impact

 Water Efficiency:

 Outdoor Water Use Reduction: Incorporating native and drought tolerant plantings

in site design

 Indoor Water Use Reduction: Incorporating low flow plumbing fixtures throughout

building

 Water Metering: Incorporating building level water metering

 Materials and Resources:

 Recycling: Incorporating recycling areas into building design  Construction Pollution Reduction: Construction practices to reduce waste to

Landfill

Energy Efficiency & Sustainable Design Elements

 Energy and Atmosphere:

 Fundamental Commissioning: Baseline commissioning of building systems  Enhanced Commissioning: Additional building commissioning of systems  Optimize Energy Performance: High Efficiency Heating Water Plant with

Condensing Boilers

 Optimize Energy Performance: High Efficiency HVAC Systems  Optimize Energy Performance: Discharge air temperature reset  Optimize Energy Performance: Discharge static pressure reset  Optimize Energy Performance: Use reject heating from pool dehumidification unit

to supplement heating for pool

 Demand Response: Demand control ventilation

 Indoor Environmental Quality:

 Low Emitting Materials: Selection of low-VOC materials in design  Daylight: Design to maximize access to daylight

Fly Through

Financial Information

Financial Information

Project Financing Estimated Expenditure Schedule Funding Sources Description Total Description Total Land Acquisition $ - General Fund Construction $ 30,037,000 Debt $ 38,000,000 Legal $ - Benefit District Professional Services $ 3,861,000 County CARS Miscellaneous $ 315,000 County SMAC Furniture, Fixtures & Equipment $ 1,271,000 Special Revenues City Contingency $ 2,016,000 State/Federal/CDBG Operations Subsidy – Year 1 $ 500,000 Other Total Cost $ 38,000,000 Total $ 38,000,000

Financial Information

 The proposed community center and estimated annual operating subsidy would be

funded by a property tax increase. If voters approve the project, the City would issue 20 year general obligation bonds in 2019 with average annual payments estimated at $2,700,000 based on the current market.

 Shawnee’s 2018 assessed valuation is $924,327,564 making the value of one mill

approximately $925,000. Therefore, it would take 2.919 mills to generate the average annual payments of $2.7 million. Please note the Citizen Survey that was issued during the Master Plan study was based on estimated annual increase of 5 mills. The following table shows the estimated monthly tax increase for a range of home values. Home Value Current Monthly Proposed Monthly Monthly Increase Annual Increase $ 100,000 $ 25.51 $ 28.31 $ 2.80 $ 33.60 $ 150,000 $ 38.26 $ 42.46 $ 4.20 $ 50.40 $ 200,000 $ 51.02 $ 56.61 $ 5.59 $ 67.08 $ 250,000 $ 63.77 $ 70.79 $ 7.02 $ 84.24 $ 263,130* $ 67.12 $ 74.48 $ 7.36 $ 88.32 $ 300,000 $ 76.52 $ 84.91 $ 8.39 $ 100.68 $ 350,000 $ 89.28 $ 99.07 $ 9.79 $ 117.48 $ 400,000 $ 102.03 $ 113.22 $ 11.19 $ 134.28

*Based on 2018 average Shawnee home value.

Construction Cost Estimate

Construction Cost Estimate

 Developed using cost history, input from local trade

partners, and feedback from CMc’s mechanical/electrical/plumbing engineers.

 Systematic approach guided the Project Team to

define success, set achievable budgets, make informed decisions, and avoid costly redesign.

 The Owner’s Representative vetted and reviewed all

construction costs prepared by the CMc.

 The Owner’s Representative reviewed the

conceptual drawings and narratives to minimize gaps and overlaps between the construction cost and soft cost budgets.

Construction Cost Estimate

Description Cost Offsite Improvements $322,000 Sitework $3,462,000 Community Center (Building) $24,600,000 Park Improvements $1,653,000 Total $30,037,000

Construction Cost Estimate – Building Cost Comparison

Location Size Building Cost per SF (1) Shawnee 67,707 SF $340 Lenexa 101,640 SF $322 Merriam 62,636 SF $353 Olathe 72,000 SF $367

(1) Adjusted for cost as of January 2019

Soft Costs

Soft Costs

 The Owner’s Representative led the Project Team in

developing the soft costs for the proposed community center including:

 professional services;  miscellaneous costs including permit and approval fees and

utility connection fees;

 all outdoor and indoor furniture, fitness equipment,

technology, audio/visual;

 City’s contingency including escalation to the 2nd quarter of

2020;

 First year operating subsidy.

Soft Cost Estimate

Description Cost FF&E $ 1,271,000 Professional Services $ 3,861,000 Miscellaneous $ 315,000 Contingency $ 2,016,000 Total $ 7,463,000

Operational Costs & Memberships

Operational Costs

 Expenses

 Personal Services  Contractual Services  Commodities

 Revenues

 Memberships  Daily fees  Rentals  Programs

 Silver Sneakers

Operational Costs

 5-year comparison for cost recovery of the facility

starting with the first full year of operation.

 The proposed community center would open mid-year of

2021.

Category Year 1 Year 2 Year 3 Year 4 Year 5 Expenses $2,153,483 $2,175,018 $2,218,518 $2,262,889 $2,308,146 Revenues $1,741,275 $1,863,164 $1,956,322 $2,015,012 $2,055,312 Difference ($412,208) ($311,854) ($262,196) ($247,876) ($252,834) Recovery % 81% 86% 88% 89% 89%

Operational Costs

 Revenue numbers are conservative and not at maximum

potential.

 Most facilities do not achieve a “normal” operating

number until year three of their operation.

 Based on the recovery comparison, the Project Team has

included a $500,000 subsidy for the first year of operation in the project budget.

Memberships

 The proposed community center will have membership

• nly areas as well as open community spaces.

 Membership benefits would include full use of the facility

including

 Indoor aquatic center with a recreational pool, lap swimming

pool, spray ground, and hot tub

 Multi-activity gym  Indoor artificial turf field  Fitness center  Most Group Exercise classes  Indoor walking track  Indoor playground

Scholarships

 PS- 48 Shawnee Parks and Recreation Scholarships  Currently offers scholarships for lower income Shawnee

residents for recreational programs & pool memberships.

 This program will be expanded to include membership

• pportunities.

 Researching grant opportunities

Proposed Monthly Memberships

Individual Monthly Memberships Family Monthly Memberships Daily Admission Youth Adult Senior Family Senior +1 Additional Daily Child Watch $33 $44 $38 $76 $44 $11 $8 $3

Resident Rates:

Individual Monthly Memberships Family Monthly Memberships Daily Admission Youth Adult Senior Family Senior +1 Additional Daily Child Watch $39 $53 $45 $91 $51 $16 $10 $5

Non-Resident Rates:

Proposed Annual Memberships

Individual Annual Memberships Family Annual Memberships Daily Admission Youth Adult Senior Family Senior +1 Additional Member Daily Child Watch $360 $480 $420 $840 $480 $120 $8 $3

Resident Rates:

Individual Annual Memberships Family Memberships Daily Admission Youth Adult Senior Family Senior +1 Additional Member Daily Child Watch $430 $580 $500 $1,000 $560 $180 $10 $5

Non-Resident Rates: *Annual memberships are 12 months for the price of 11.

Memberships

Membership Rate Comparison:

Lenexa Mission Overland Park Olathe Shawnee Proposed Individual Youth (12-17) $583 $579 $495 $360 Adult (18 - 61) $682 $702 $550 $495 $480 Senior (62+) $638 $579 $480 $449 $420 Family Up to 5 members 3+ $990 $1,011 $955 $811 $840 Senior (2 members 62+) $480 Additional Members $275 $153 $120 Day Pass $8 $7 $7 $8 $8 Drop in Child Watch $3 $3 $2 $3 $3

Membership comparison includes Group Exercise classes. Merriam has not set membership rates for their Community Center.

Schedule

Schedule

Activity Date

City Council Resolution and Ballot Approval February 11, 2019 Resolution and Ballot Deadline to County February 26, 2019 Ballot Delivery to Electors May 1, 2019 Election Day May 21,2019 Final Ballot Confirmation May 28, 2019 Start Final Design June 2019 Start Construction March 2020 Open to Public August 2021

Ballot Language & Resolution

Mail Ballot Election

 Why a mail-in election?

 Construction cost inflation – 1% per quarter  Voter turnout – 30% v 10%  Every registered voter weighs in  Community expectations

 How much would a mail-in election cost?

 Estimate of $95,665

 Based on postage  Staff time to process/count the ballots and certify the results  Will fluctuate based on the voter turnout

 $150,000 budgeted

Resolution

 A RESOLUTION AUTHORIZING AND PROVIDING FOR THE

CALLING OF A SPECIAL QUESTION ELECTION IN THE CITY OF SHAWNEE, KANSAS, FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED ELECTORS OF THE CITY THE QUESTION OF ISSUING GENERAL OBLIGATION BONDS OF THE CITY AND FOR GIVING OF NOTICE OF THE SPECIAL QUESTION ELECTION.

Ballot Language

The ballot language, which also appears in the Resolution, is as follows:

Shall the following be adopted? Shall the City of Shawnee, Kansas, issue general obligation bonds in one or more series in an amount not to exceed $38,000,000 to pay the costs of the design, construction, furnishing, equipping, operating, and financing of a new community center at West 61st Street and Woodland Drive within the City, including park amenities, site work, and indoor recreational and aquatic features, together with all related improvements, all pursuant to the provisions of K.S.A. 10-101 et seq., K.S.A. 12-1736 et seq., K.S.A. 25-431 et seq., Article 12, Section 5 of the Constitution of the State of Kansas, and Ordinance No. 3251 of the City?

REVISED Ballot Language

The ballot language, which also appears in the Resolution, is as follows:

Shall the following be adopted? Shall the City of Shawnee, Kansas, issue general obligation bonds in one or more series in an amount not to exceed $38,000,000 to pay the costs of the design, construction, furnishing, equipping, operating, and financing of a new community center at West 61st Street and Woodland Drive within the City, including park amenities, site work, and indoor recreational and aquatic features, together with all related improvements, with all or a portion of the debt service on such bonds paid through an increase in the property tax levy, all pursuant to the provisions of K.S.A. 10-101 et seq., K.S.A. 12- 1736 et seq., K.S.A. 25-431 et seq., Article 12, Section 5 of the Constitution of the State of Kansas, and Ordinance No. 3251 of the City?

Recommendations

Recommendations

City Staff recommends the Governing Body:

• 1. Consider approving a not to exceed amount of

$38,000,000 for the cost of the proposed community center.

• 2. Consider approving a mail ballot election for the purpose
• f submitting to the qualified electors of the City the

question of issuing general obligation bonds for the purpose of paying the costs of the proposed community center.

• 3. Consider passing Ordinance No. 3251 authorizing the

issuance of General Obligation bonds in the amount of $500,000 to finance the initial operating costs.

• 4. Consider adopting Resolution No. 1858 calling for a

special question election in the manner prescribed by the Mail Ballot Election Act.

Questions & Discussion