Cost Estimating Subgroup (CES) FY2013 EFCOG Annual Meeting Daniel Ferguson, CEP B&W TS Pantex Working Group Chair June 11, 2013
CES Topics Ratify Charter Revision DOE Critical Publications FY13 Achievements to Date FY13 Achievements Here FY13 Achievement to Go Publications by the National Academies Planned/Proposed Meetings for FY14 Issues CES in Summary 2
CES Change in Charter Revised CES Charter to Reflect Changes Record acknowledgement by CES members Request approval by PMWG Ratify Revised Charter 3
DOE Critical Publications Root Cause Analysis Guidance (FEB 2011) Work Breakdown Structure Handbook (AUG 2012) applies to all projects subject to DOE O 413.3B DOE Cost Guide 413.3-21(Application) DOE O 430.1B Real Property Asset Management & Condition Assessment Information System 4
FY13 Achievements to Date Semi-Annual PMWG Meeting: 7 December 2012 – Washington, DC 40+ PMWG attendees Result 1: DOE- APM presented “DRAFT” WBS handbook under DOE O 4713.3B Result 2: John Ball, NST LLC, addressed topic “Escalation - Inflation” to PMWG Result 3: Recorded Changes to Sponsors Result 4: AACEI Code of Ethics addressed 5
FY13 Achievements Here Issue the White Paper on Escalation and Inflation Study John Ball: lead action officer Collaborative effort with Univ. of Cincinnati Economic Depart Apply a Training module for a walk through of the calculation process for a project application Establish a Committee to validate results of this white paper in a comparison with other Escalation methods applied at DOE and private sector 6
FY13 Achievements On Going Ongoing activities: Incorporation of GAO 12 key steps Respond to the effects of Sequestration-Prepare for Long Term Provides support to 413.3- 12 “Project Definition Rating Index Guide for Traditional Nuclear and Non-Nuclear Construction Projects Alignment with the Association for the Advancement of Cost Engineering (AACE) international practices Advance the WBS Handbook through the EVMS Sub-Group to the respective CFOs & Project Controls Divisions to test and apply on new projects 7
FY13 Achievements To Go Establish a CER Table of Ranges (in %) for CD levels on Line Items Develop % Ranges for pre-CD-0 thru CD-3 based upon metrics applied to projects deemed successful in Root Cause Analysis Final Issue To be used as a basis for establishing budgets for CD-0 through CD-2 to increase project success Potential to mitigate premature advancement of a project in to CD-3 and minimize false starts Reference: Starting Smart-Key Practices For Developing Scopes of Work For Facility Projects - Federal Facilities Council TR#146 8
Publications by the National Academies- Welcomed Resources First: Starting Smart: Key Practices for Developing Scopes of Work for Facility Projects , http://www.nap.edu/catalog/10870.html Second: Understanding and Managing Risk in Security Systems for the DOE Nuclear Weapons Complex, http://www.nap.edu/catalog.php?record_id=13108 Third: The Owner's Role in Project Management and Preproject Planning, http://www.nap.edu/catalog/10343.html Forth: The Owner's Role in Project Risk Management, http://www.nap.edu/catalog/11183.html Fifth: Measuring Performance and Benchmarking Project Management at the Department of Energy, http://www.nap.edu/catalog/11344.html 9
Planned/Proposed Meetings for CY 2014 (Full WG and Subgroups) Distribute Copies of the Annual June Meeting Send out a Survey for feed back on Actions and Issues Verify, then Use the Survey results in the Virtual Workshop Establish an On-line: Virtual Workshop Monthly: Tele-Conferences JUNE-DEC 10
Issues Application of AACEI Code of Ethics Survey sites for impacts of Sequestration DOE’s position on DOE/IG -0874 NNSA’s position on GAO -13-510T NNSA’s Response to House Panel, “Fencing Off Funds in FY 2014” New Streamlining Initiative by NNSA Support for Real Estate, FIMS & Real Property, and Personal Property 11
CES Summary We see a growing working relationship with APM Health of the CES is strong… But membership participation limited due to the imposition of “Sequestration” And needs to Apply Technology for Virtual Workshops to encourage greater participation By Searching & Sharing New Sources of Information and Software With Potential to Provide Additional Support 12
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