Cooperative Extension Structure & Funding Model College of - PowerPoint PPT Presentation

Cooperative Extension Structure & Funding Model College of Agriculture, Food and Environment Presented by : Chris Shotwell

Organizational Structure Assoc Dean & Director Cooperative Extension Service Director County Director Financial Assistant Directors Operations Operations 4H Youth Director Program & Business Analyst Development Staff Development Agriculture & Fiscal Compliance District Directors Natural Resources Officers Family & Consumer Field Staff Sciences HR/Personnel

Kentucky Cooperative Extension • Programs in ANR, 4H, FCS and CED • 120 counties in our state • Advisory Council system

State Structure ‐ 7 Districts (2003 ‐ Current) 3 1 4 5 2 7 6

Position Mix

Comprehensive Review Recommendations County Manager Positions Extension Financial Operations Team Needs Assessment Marketing Manager Position

Structural Challenges & Opportunities Challenges Opportunities • Justifying the need for • New resources added the new middle to financial operations management positions team • Funding the new • Increased supervision middle management and support for local positions offices • Ensuring programs in all • Increased areas are provided accountability and across the state compliance

Extension Funding Sources Funding Source Budget County Funds (Sent to UK) $28.1m County Funds (Spent in County) $37.8m UK State Funds $34.0m UK Federal Capacity Funds $11.1m Competitive Grants & Contracts* $23.9m Total Recurring Funds $134.9m *Includes all grants coded as "Public Service"

Extension Funding Sources

County Funds (Sent to UK) Expense Type Budget % Salaries $21.5m 76.5% Benefits $5.9m 21.0% Operating $.7m 2.5% Total Recurring Funds $28.1m • Funds generated thru local extension tax or thru local appropriation of funds

County Funds (Spent in County) Expense Type Budget % Travel/Prof Improv $5.3m 14.0% Program Support $4.5m 11.9% Rent/Buildings/Equip $10.7m 28.3% Capital Improvements $7.2m 19.1% Utilities $2.8m 7.4% Other Operating $7.3m 19.3% Total Recurring Funds $37.8m

UK State & Federal Funds Expense Type Budget % Salaries $30.9m 68.5% Benefits $10.0m 22.2% Operating $4.2m 9.3% Total Recurring Funds $45.1m • State funds appropriated thru state legislature to the university • University views Extension as a “mandated program” • Federal funds awarded via Federal Capacity formulas (Smith Lever, EFNEP, RREA)

State Budget Reductions Fiscal Year $ Amount % Cut 2008‐09 $3.2m 4.0% 2009‐10 $1.6m 2.0% 2010‐11 $1.6m 2.0% 2011‐12 $1.7m 2.2% 2012‐13 $2.7m 3.3% 2013‐14 $3.4m 4.2% 2016‐17 $3.1m 3.5% 2018‐19 $5.0m (???) 6.25% (???)

Financial Challenges & Opportunities Challenges Opportunities • Implementing required • Standardization of financial operations procedures and related changes processes • Additional budget • Better stewardship of reductions and local county funds continued shift of costs • Increased to counties accountability and • Sustaining progress compliance with limited and/or decreasing resources

Questions