Contract Authorization J-Class Road Cost Sharing Program DTIR - - PowerPoint PPT Presentation

Contract Authorization

“J-Class” Road Cost Sharing Program DTIR Agreement 2018-014

Scott Conrod, CAO Scott Quinn, Director EPW Lands and Parks Council April 7, 2020

Which Matter Being Discussed

• Three different J-Class matters for Council
• Participation in annual Cost Shared Program (per

Agreement 2018-014)

• Request from Province to add more roads than

included in Letter of Acceptance (per Agreement)

• Municipal participation in one-time $10M program

to repave existing “J-Class” roads

Normal piece of business under Agreement

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Intent

• Gain Council approval of Municipality’s portion
• f cost sharing for resurfacing “J-Class” roads

for FY2020-21

• Authorize Mayor to sign Letter of Approval

provided by DTIR

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Revised Cost Estimate

• Total Cost: $1,009,000
• Municipality’s Share $504,500
• Funded from GL #01-2-232-309 (J-Class

Road Paving)

• Requires approval outside budget process
• Agreement requires response within 20 business

days or risk losing funding

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Implementation

• Mayor will sign and return the Notice of

Acceptance to DTIR.

• DTIR is responsible for contract

administration/management under the Agreement.

• DTIR will seek Municipality’s direction if bid

price greater than 10% of new cost estimate.

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Implementation

• DTIR will invoice the Municipality after

construction is completed and final costs are confirmed.

• Engineering & Public Works, Lands will be

primary contact with DTIR during tender and construction phases.

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Recommendation (1 of 2)

• That Municipal Council approve the

Municipality’s portion of the Cost Share Program for Paving of Subdivision (J Class) Roads for fiscal year 2020/21 totalling $504,500.

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Recommendation (2 of 2)

• That Municipal Council authorize the Mayor to

sign the Notice of Acceptance from the Minister of Municipal Affairs and Housing for the Department of Transportation and Infrastructure Renewal for J Class roads to be resurfaced in Fiscal Year 2019-20 per Cost Share Agreement 2018-014, as included in the April 7, 2020 Council agenda package.

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