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DOJ Grant Programs to Support Victim Services & Public Safety in - - PowerPoint PPT Presentation

DOJ Grant Programs to Support Victim Services & Public Safety in Tribal Communities The webinar will begin shortly Overview of OVC FY 2019 Tribal Victim Services Set Aside Program ~ Presenter Federal, International, and Tribal Division


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DOJ Grant Programs to Support Victim Services & Public Safety in Tribal Communities

The webinar will begin shortly

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Overview of OVC FY 2019 Tribal Victim Services Set Aside Program

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Presenter

Federal, International, and Tribal Division Office for Victims of Crime U.S. Department of Justice

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Agenda

1) OVC Mission 2) Overview of the Solicitation and How to Apply 3) Questions and Answers

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OVC Mission Statement

OVC is committed to enhancing the Nation’s capacity to assist crime victims and to providing leadership in changing policies and practices to promote justice and healing for all victims of crime.

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Section 2:

Taking a Closer Look at the FY 2019 Tribal Victim Services Set-Aside (VSSA) Solicitation

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Where to find the Solicitation

Three Great Places to Look: 1.Grants.Gov at: https://www.grants.gov/web/grants/search- grants.html 2.OVC Website: https://www.ovc.gov/grants/pdftxt/FY19-Tribal- VSSA-Solicitation.pdf 3.Office of Justice Programs Website: https://ojp.gov/funding/Explore/CurrentFunding Opportunities.htm

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Eligibility (who may apply)

The following applicants are eligible to apply:

  • 1. Federally Recognized Indian Tribal Governments
  • 2. An organization acting as an Authorized Designee of a Federally

Recognized Indian Tribe

  • 3. Tribal Consortia consisting of two or more Federally Recognized Indian

Tribes All applicants must submit a tribal resolution or other satisfactory evidence of legal authority from the Tribe to apply .

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Important Information

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Eligibility (Cont.)

Each tribe may submit only one application.

Please Note: a tribe may submit their own application and ALSO be among the members of a consortium submitting a DIFFERENT application for a DIFFERENT proposal!

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Eligibility (Cont.)

All Federally Recognized Tribes Including Applicants who:

  • Received funding under the FY 2018 Tribal Victim Services Set-Aside Program or

CTAS FY 2016-2018 (PA 5, 6, and/or 7) ; ARE ELIGIBLE to apply for funding or

  • Applied for FY 2019 CTAS funding (PA 5, 6, or 7) ARE ELIGIBLE to apply for funding

The request for funding must be different and distinct from the activities and expenses currently being funded.

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Eligibility Summary

Eligible applicants must be one of the following: 1.Federally Recognized Indian Tribal Governments 2.Authorized Designee of a Federally Recognized Indian Tribe 3.Tribal Consortia Additional Eligibility Requirements:

  • 1. Each tribe may submit only one application and can also be

a member of a Tribal Consortium submitting an application.

  • 2. The request for funding must be different and distinct from

the activities and expenses currently being funded.

  • 3. Proposals must supplement existing victim services (if any),

and may not include costs that supplant (or replace) existing funding for victim services. No Duplication or Supplanting.

  • 4. All APPLICANTS must submit a current tribal authorizing

resolution or other satisfactory evidence of legal authority from the Tribe to apply for funding.

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Deadline Details

Solicitation Opened: Wednesday, May 29, 2019 Solicitation Closes: Friday August 16, 2019 at 11:59 pm ET

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Program Description

This solicitation is intended to support the ability of a tribal community to address the comprehensive needs of all crime victims and can support a comprehensive range of activities including—

  • needs assessment;
  • strategic planning;
  • program development and implementation;
  • program expansion; and
  • other activities needed to address the needs of a wide variety of crime victims in tribal

communities.

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Program Description

Apply under one of the following purpose areas:

Purpose Area 1: Establishment of a New Victim Service Program (OVC-2019-16610) Purpose Area 2: Coordination and Expansion of Existing Victim Service Program (OVC-2019-16611)

Applicants should select ONE Purpose Area, not both!

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Purpose Area 1: Establishment of a New Victim Service Program)

Who Should Apply under Purpose Area 1?

1.Applicants that have no existing victim services program should apply under this purpose area; and 2.New applicants for OVC funding are strongly encouraged to apply under this purpose area.

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Purpose Area 2: Coordination and Expansion of Existing Victim Service Program

Who Should Apply under Purpose Area 2?

Applicants wanting to enhance or expand their Victim Service Program – including:

  • expanding types of services provided to victims
  • expanding populations served and/or
  • expanding the types of crime addressed
  • MUST BE SPECIFIC
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Purpose Area 2: Coordination and Expansion of Existing Victim Service Program

The goal of Purpose Area 2 is for existing victim service programs to expand and enhance their victim services to: – Become more victim-centered and culturally competent; – Provide more services, better services, serve more victims; – Enhance professionalism and support and training of staff; – Improve coordination with partners; and – Provide services to crime victims for whom there were no or limited services previously available. – Must be specific

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Focus Areas under the VSSA Program

OVC funds must be used to support victims of crime. Examples of allowable focus areas to serve victims of crime include (but are

Sexual Assault Program

not limited to):

Domestic Violence Program Assisting Victims

  • f

Financial Abuse and Exploitation Civil Legal Assistance for Crime Victims Comprehensive Victim Assistance Program Vulnerable Adults and Elder Abuse Program Child Abuse Programs including Child Advocacy Center Serving Male Survivors

  • f Crime

Law Enforcement Based Victim Advocacy

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Examples of Allowable and Unallowable Activities

OVC has created a chart (Appendix A page 20-33 of the solicitation) that highlights what is allowable and unallowable under this solicitation. When thinking about what is allowable, use these two questions as a guide:

  • 1. Is this cost related to supporting or assisting crime victims?
  • 2. How does this expense directly help crime victims?

If you can answer those two questions in support of victims, it is most likely allowable.

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Unallowable Costs and Activities

and know the funding limitations!

STOP

While these funds can be used to provide a wide range of services for victims of crime, there are some statutory limitations on how the funds can be used.

These funds cannot be used to pay for costs associated with:

Services for criminal offenders; Primary crime prevention activities; Costs associated with law enforcement or prosecution personnel or activities; and Construction.

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Federal Award Information

Estimated Total Program Funding: $90 million…plus Award Amount Guidelines*: $500,000 or less up to- $720,000: Applicants can request MORE THAN $720,000 with a STRONG JUSTIFICATION that includes details of any exceptional need, large population, significant emergent victimization, other unique factors. Number of Awards to be Made: As many as possible Award Period: Starts on January 1, 2020 and ends on December 31, 2022 Applicants can only apply to ONE Purpose Area, not both *All awards are subject to the availability of appropriated funds and to any modifications or additional

requirements that may be imposed by law.

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Section 3:

Now, let’s look at the Required Documents

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Critical Documents

Program Narrative (80%)

  • 1. Description of the Issue (25%)
  • 2. Project Design and Implementation (30%)
  • 3. Capabilities and Competencies (20%)
  • 4. Plan for Collecting Performance Measurement

Data (5%)

Budget Detail Worksheet and Narrative (20%) Disclosure of Pending Applications (not scored)

Without these critical documents, the application will not proceed to peer review.

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Applications Should also Include

The following documents should be included in the application submission:

  • Application Disclosure of High Risk Status
  • SF-424
  • Disclosure of Pending Applications*
  • Project Abstract
  • Disclosure of Lobbying Activities
  • Program Narrative*
  • Financial Management and System of Internal
  • Budget Detail Worksheet ( and Budget Narrative)*

Controls Questionnaire

  • Indirect Cost Rate Agreement (if applicable)
  • Other Attachments (as needed)
  • Tribal Authority to Apply Documentation/ Tribal
  • 1. Prior OVC Approved Strategic Plan or

Logic Model Resolution

  • 2. Resumes of Key Personnel

Without these (*) documents, the application will not proceed to peer review.

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Program Narrative

Double-spaced, using a standard 12-point font (Times New Roman preferred) and no less than 1-inch margins (Strongly recommended) Should not exceed 25 pages (pages should be numbered) and include:  Description of the Issue (25%)  Project Description and Implementation (30%)  Capabilities and Competencies (20%)  Plan for Collecting Data (5%)

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Program Narrative Description of the Issue

Describe the specific victim services/assistance issue(s) (that is, need, crime problems, or other conditions), that this funding will help you address.

For example: you might describe gaps in service, populations of victims that are underserved or not being served, or conditions caused by continuing or What is the problem emergent crime problems that the tribe(s) is currently funding will help not able to adequately address. solve?

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Program Narrative Program Design and Implementation The Program Design and Implementation section is the most important section! This should include goals, objectives and activities that are aligned with serving victims of crime.

– What are you proposing to do, how will you utilize the funding to achieve your goals and objectives. – Make sure the information is consistent throughout your proposal. – Create solid goals and measurable objectives that are Specific, Measurable, Attainable, Realistic, and Time-bound – Focus on a realistic timeline to complete your project.

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Program Narrative Capabilities and Competencies

Must include:

  • 1. Description of the applicant’s management structure;
  • 3. Description on how the program will be managed and include an
  • rganizational chart or information describing the roles of key

personnel responsible for managing and implementing the major stages of the project.

  • 2. Current and proposed professional staff members’ qualifications

that will enable them to fulfill the program’s objectives.

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Program Narrative Plan to Collect Data

The Data Collection Plan should be a roadmap detailing how to collect each piece of the data such as:

– Quarterly Performance Measurement Tool Requirements – Semiannual Progress Report – Deliverables – Collecting Subgrantee Data (as applicable) Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance for more information.

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Program Narrative Tips

  • 1. Stay within the 25 page limit.
  • 2. Use simple and concise language. Try not to use

jargon or acronyms.

  • 3. Make sure the proposal is consistent with the Purpose

Area goals and objectives and serving victims of crime.

  • 4. Be realistic about how you will achieve goals.
  • Remember: you have 36 months to complete your project.
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Budget Detail Worksheet

The proposed budget must be consistent with the program narrative and a 3 year project period.

The budget should not exceed $720,000

– Applicants can request MORE THAN $720,000 with a STRONG JUSTIFICATION that includes details of any exceptional need, large population, significant emergent victimization, other unique factors.

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Budget Detail Worksheet

  • 1. The Budget Narrative must relate directly to the project design.

– All budgeted expenses should be referenced in the Program Narrative.

  • 2. Personnel costs should be limited to the key personnel for the project.
  • 3. The budget must cover 36 months of award activities.
  • 4. The narrative parts of the Budget Detail Worksheet must be clear and

relate to the Program Narrative and the amounts detailed in the spreadsheet.

Need More Help? Check

  • ut the recording of

the FY 2018 Tribal Victim Services Set-Aside Phase 2: Budget Detail Worksheet Overview Webinar at: https://www.youtube.com/watch?v=x2Zbhl0S4Lc#action=share

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  • f

Justice Programs

Search:

SEARCHOJP

ABOUT us I NEWS CENTER I GRANTS/FUNDING I PARTNERSHIPS I RESOURCES I FOR CONGRESS I TRAINING & TA

A Funding Resource Center

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Explore

w

Apply

3rants 101 )JP Grant Process =requently Asked Questions

Implement OJP Budget Detail Worksheet

The Budget Detail Worksheet and the Budget arrative are now combined in a sing e document collectively referred to as the Budget Detail Worksheet. The Budget Detail Worksheet is a user-friencly, fillable, Microsoft Excel-based document designed to calculate totals. Additionally, the Excel workbook contains worksheets for multiple budget years that can be completed as necessary. All applicants should use the Excel version when completing the proposed budget in an application, except in cases where the applicant does not have access to Microsoft Excel or experiences technical difficulties.

  • Budget Detail Worksheet (Excel - 561 KB)

If an applicant does not have access to Microsoft Excel or experiences technical difficulties with the Excel version, then the folio Mng 508-compliant accessible Adobe Portable Document Format (PDF) version can be used: Budget Detaa Worksheet fPDF - 3.68 MB)

·OFFICE FOR V1cT1Ms OF CR ilME JUSTICE F<..::>R VICTIMS JUSTICE FOR ALL

Where to find the Budget Detail Worksheet

Visit the Office of Justice Programs (OJP) Funding Resource Center to download the OJP Budget Detail Worksheet: https://ojp.gov/funding/Ap ply/Forms/BudgetDetailWor ksheet.htm

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Rernernber to use the DOJ

Financial Guide and FY 2019 Tribal Victirn Services Cornprehensive List of Allowable and Unallowable Activities Chart.

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Budget Detail Worksheet (continued)

 Do the Math— Provide calculations and total

cost for each expense

 Support your Request— Clearly link the

expenses to the Program Narrative

 Stay within Budget— Do not exceed $720K

(unless justified in the Program Narrative)

 Know the Timeline– All awards are for three year

projects! (extensions are not allowed)

 Remember that you must budget for each year

Remember: All costs must be….

Reasonable Allowable Consistent Allocable

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Disclosure of Pending Applications

The disclosure (written statement) should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to state agencies that will subgrants federal funds). This written statement should include:

  • Federal or state funding agency name
  • Solicitation name, project name, and description of the project
  • Point of contact information at the applicable funding agency
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Section 4: How to Apply

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How to Apply

  • Applicants must register in, and submit applications through, Grants.gov
  • Registration steps are outlined in the OJP Grant Application Resource Guide
  • Applications Are Due: August 16 by 11:59 p.m. ET
  • Submit application at least 72 hours prior to the due date
  • Call the Grants.gov Customer Support Hotline at 800–518–4726 or 606–

545–5035 (24/7) for technical difficulties

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J USTICE FOR A L L

Grants.gov: Grants Learning Center

Grants Learning Center – The Grants Learning Center is your gateway to the federal grants world.

  • https://www.grants.gov/learn-grants.html

Grants.gov YouTube Channel – Subscribe!

  • https://www.youtube.com/channel/UCc7tRM0vKkTMp

xucO7iYPzQ The Official Grants.gov Mobile App – Download in Apple App Store or Get it On Google Play

  • https://www.youtube.com/watch?v=Gme2RMKaU2c
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Important Web Resources

  • OVC Tribal Website: https://www.ovc.gov/news/tribal-set-

aside.html

  • DOJ Grants Financial Guide:

https://ojp.gov/financialguide/DOJ/index.htm

  • Grants Management System: https://grants.ojp.usdoj.gov/
  • OVC’s online Performance Measurement Tool (PMT):

https://ovcpmt.ojp.gov

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Important Contact Information

Technical Assistance for Submitting an Application: For technical assistance with submitting an application, contact the Grants.Gov Customer Support Hotline: – Phone: 800–518–4726 or 606–545–5035 – Email: support@grants.gov or https://grants.gov/web/grants/support.html

  • See next slide for more information…
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Important Contact Information

Solicitation Requirements, Programmatic and General Assistance: For programmatic and general assistance with the solicitation requirements, contact the National Criminal Justice Reference Service (NCJRS) Response Center: – Phone: 800–851–3420 – Email: at grants@ncjrs.gov – web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. – Hours of operation: 10:00 a.m.– 6:00 p.m., eastern time, Monday–Friday, and 10:00 a.m.–8:00 p.m., eastern time, on the solicitation closing date.

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Please submit questions during the presentation by using the Q&A box and selecting all presenters.

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Reminder: The Deadline to Apply is August 16, 2019 at 11:59 pm ET