Contra Costa County Hazardous Materials Programs CALIFOR N IA EN - - PowerPoint PPT Presentation

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Contra Costa County Hazardous Materials Programs CALIFOR N IA EN - - PowerPoint PPT Presentation

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Contra Costa County Hazardous Materials Programs CALIFOR N IA EN VIR ON M EN TAL R EP OR TIN G S YS TEM TR AIN IN G FOR B U S IN ES S ES AGENDA INTRODUCTIONS/ HOUSEKEEPING THE BASICS ABOUT CERS ACCESSING CERS FINDING/ ADDING A

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SLIDE 1

CALIFOR N IA EN VIR ON M EN TAL R EP OR TIN G S YS TEM

TR AIN IN G FOR B U S IN ES S ES

Contra Costa County Hazardous Materials Programs

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SLIDE 2

AGENDA

  • INTRODUCTIONS/ HOUSEKEEPING
  • THE BASICS ABOUT CERS
  • ACCESSING CERS
  • FINDING/ ADDING A BUSINESS/ FACILITY INTO CERS
  • SUBMITTAL ELEMENTS
  • MANAGING USERS
  • ANNUAL RESUBMITTAL
  • CONCLUSION
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SLIDE 3

INTRODUCTIONS

  • CCHSHMP STAFF INTRODUCTIONS
  • BUSINESS INTRODUCTIONS
  • NAME
  • TYPE OF BUSINESS (E.G., AUTO REPAIR, AUTO BODY,

DRY CLEANER, GASOLINE STATION, ETC.)

  • HAVE YOU USED CERS BEFORE?
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SLIDE 4

THE BASICS ABOUT CERS

  • ASSEMBLY BILL (AB) 2286 WAS PASSED AND

SIGNED INTO LAW IN SEPTEMBER 2008

  • AB 2286 MANDATED BUSINESSES TO

ELECTRONICALLY REPORT ALL HAZARDOUS MATERIALS DATA

  • BUSINESSES MUST REPORT ELECTRONICALLY

AFTER JANUARY 1, 2013

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SLIDE 5

ACCESSING CERS

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SLIDE 6

ACCESSING CERS

  • http:/ / cers.calepa.ca.gov/
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SLIDE 7

ACCESSING CERS (CONT.)

  • ENTER YOUR USER NAME
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SLIDE 8

ACCESSING CERS (CONT.)

  • ENTER YOUR PASSWORD
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SLIDE 9

ACCESSING CERS (CONT.)

  • USER NAME: _______________________
  • PASSWORD: _______________________
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SLIDE 10

ACCESSING CERS (CONT.)

  • YOU MUST AGREE TO USER CONDITIONS
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SLIDE 11

FINDING/ ADDING A NEW BUSINESS/ FACILITY TO CERS

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SLIDE 12

FINDING/ ADDING A NEW FACILITY TO CERS

  • ALWAYS SEARCH FOR YOUR FACILITY FIRST!
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SLIDE 13

FINDING YOUR BUSINESS/ FACILITY IN CERS

Facility Address is the best search. Less inform ation is better when perform ing a search.

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SLIDE 14

FINDING YOUR BUSINESS/ FACILITY IN CERS

  • YOUR SEARCH WILL YIELD BUSINESS NAME(S)

Click on the num ber in the “Facilities” colum n. This will list all facilities owned by this Business.

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SLIDE 15

FINDING YOUR BUSINESS/ FACILITY IN CERS

  • LOOK TO SEE IF YOUR FACILITY EXISTS UNDER

THE CORRECT BUSINESS NAME

Click “Close” once you have reviewed the list.

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SLIDE 16

ACCESSING YOUR BUSINESS/ FACILITY

  • “REQUESTING ACCESS” FROM THE LEAD USER

Click “Request Access…”

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SLIDE 17

ACCESSING YOUR BUSINESS/ FACILITY

 A “REQUEST CONFIRMATION” IS PROVIDED.

ACCESS REQUEST IS SENT TO THE LEAD USERS.

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SLIDE 18

ACCESSING YOUR BUSINESS/ FACILITY

  • ONCE APPROVED BY THE LEAD USER, YOU MAY

BEGIN A SUBMITTAL FOR YOUR FACILITY

Click “Start/ Edit Subm ittal”

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SLIDE 19

ADDING A NEW BUSINESS/ FACILITY

  • IF YOU DID NOT FIND YOUR BUSINESS/

FACILITY, CLICK “ADD NEW FACILITY”

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SLIDE 20

ADDING A NEW BUSINESS/ FACILITY

  • ENTER THE PHYSICAL ADDRESS OF YOUR

FACILITY

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SLIDE 21

ADDING A NEW BUSINESS/ FACILITY

  • ENTER THE FACILITY NAME

NOTE: If the address you entered m atches a nother fa cility that already exists in CERS, you will be prom pted to “Request Access” to this facility. You will need to decide whether to request access to the existing facility or enter a new facility (e.g., a gasoline station and auto repair shop operating at the sam e physical address with two different owners).

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ADDING A NEW BUSINESS/ FACILITY

  • FILL IN THE INFORMATION REQUESTED
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ADDING A NEW BUSINESS/ FACILITY

  • A “CERS ID” WILL BE ISSUED.

Click “Continue”

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SLIDE 24

SUBMITTAL ELEMENTS

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BEGIN YOUR SUBMITTAL

CLICK EITHER “START FACILITY SUBMITTAL” OR “START/ EDIT SUBMITTAL” TO BEGIN

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FACILITY IN FORMATION

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BUSINESS ACTIVITIES

Answer “YES”

  • r “NO” to each

question.

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BUSINESS ACTIVITIES (CONT.)

If you generate hazardous waste, you will be required to provide an EPA identification num ber (e.g., CAL12345678 9).

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SLIDE 29

BUSINESS ACTIVITIES (CONT.)

Once you answer all the “YES” or “NO” questions, click Save.

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SLIDE 30

BUSINESS OWNER/ OPERATOR IDENTIFICATION

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SLIDE 31

HAZARDOUS WASTE GENERATOR REPORTING FORM

Click “Miscellaneous State- Required Docum ents”

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SLIDE 32

HAZARDOUS WASTE GENERATOR REPORTING FORM

Upload your HW Generator Reporting Form (For Calendar Year 20 13) Enter: “HW GENERATOR REPORTING FORM”

http:/ / cchealth.org/ hazm at/ pdf/ HWG-Reporting-Form .pdf

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SLIDE 33

H AZARD OU S MATERIALS IN VEN TORY

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SLIDE 34

HAZARDOUS MATERIALS INVENTORY

  • YOU MUST REPORT EACH HAZARDOUS

MATERIAL/ WASTE ONSITE THAT MEET OR EXCEED THE FOLLOWING THRESHOLD VALUES:

  • 55 GALLONS
  • 500 POUNDS
  • 200 STANDARD CUBIC FEET
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SLIDE 35

HAZARDOUS MATERIALS INVENTORY (CONT.)

Click “Start” to begin

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SLIDE 36

HAZARDOUS MATERIALS INVENTORY (CONT.)

Click “Add Material”

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SLIDE 37

HAZARDOUS MATERIALS INVENTORY (CONT.)

Enter Nam e of Chem ical

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HAZARDOUS MATERIALS INVENTORY (CONT.)

Click “Add”

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SLIDE 39

HAZARDOUS MATERIALS INVENTORY (CONT.)

  • COMPLETE ALL REMAINING INFORMATION

Click Save when Com plete

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SLIDE 40

SITE MAP

Click “Add Site Map”

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SLIDE 41

SITE MAP - REQUIREMENTS

INDICATE NORTH (↑) LOADING AREAS INTERNAL ROADS ADJACENT STREETS STORM AND SEWER DRAINS ACCESS AND EXIT POINTS EMERGENCY SHUT OFF(S) EVACUATION STAGING AREA IDENTIFY ALL HAZARDOUS MATERIAL/ WASTE

STORAGE LOCATION(S)

EMERGENCY RESPONSE EQUIPMENT

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SLIDE 42

SITE MAP (CONT.)

CHOOSE A DOCUMENT OPTION AND COMPLETE:

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SLIDE 43

EMERGEN CY RESPON SE AN D TRAIN IN G PLAN S

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SLIDE 44

EMERGENCY RESPONSE/ TRAINING PLAN

Click “Start”

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EMERGENCY RESPONSE/ TRAINING PLAN (CONT.)

CHOOSE A DOCUMENT OPTION AND COMPLETE:

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EMERGENCY RESPONSE/ TRAINING PLAN (CONT.)

  • TEMPLATE AVAILABLE AT:

http:/ / cchealth.org/ hazmat/ pdf/ CERS-Consolidated- Emergency-Response-Contingency-Plan.pdf

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SLIDE 47

TRAINING PLAN

  • EMPLOYEE TRAINING PLAN SECTION MUST BE

COMPLETED

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SLIDE 48

TRAINING PLAN (CONT.)

NOTE: Choose “Provided Elsewhere in CERS” if previously uploaded (e.g., CERS Consolidated Em ergency Response/ Contingency Plan)

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SLIDE 49

U N D ERGROU N D STORAGE TAN K

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UNDERGROUND STORAGE TANK

CLICK “START”

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UNDERGROUND STORAGE TANK (CONT.)

CLICK “START” UST PERMIT APPLICATION – FACILITY INFORMATION BOE : 44# # # # # #

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UNDERGROUND STORAGE TANK (CONT.)

TANK ID IS A REQUIRED FIELD

UST PERMIT APPLICATION – TANK INFORMATION

EACH COMPARTMENT MUST BE REPORTED AS AN INDIVIDUAL TANK

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UNDERGROUND STORAGE TANK (CONT.)

MONITORING PLAN

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UNDERGROUND STORAGE TANK (CONT.)

ADDING AN ADDITIONAL TANK

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UNDERGROUND STORAGE TANK (CONT.)

UST PERMIT APPLICATION – TANK INFORMATION

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SLIDE 56

UNDERGROUND STORAGE TANK (CONT.)

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SLIDE 57

UNDERGROUND STORAGE TANK (CONT.)

UST PERMIT APPLICATION – TANK INFORMATION

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SLIDE 58

UNDERGROUND STORAGE TANK (CONT.)

MONITORING PLAN

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SLIDE 59

UNDERGROUND STORAGE TANK (CONT.)

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SLIDE 60

UNDERGROUND STORAGE TANK (CONT.)

REQUIRED EVERY YEAR

http:/ / cchealth.org/ hazm at/ pdf/ UST-Certification-of-Financial-Responsibility.pdf

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SLIDE 61

UNDERGROUND STORAGE TANK (CONT.)

  • MONITORING SITE PLAN – CURRENT FORM MUST

BE ON FILE WITH CCHSHMP

  • RESPONSE PLAN – CURRENT FORM MUST BE ON

FILE WITH CCHSHMP

  • UST OWNER/ OPERATOR WRITTEN AGREEMENT –

CURRENT AGREEMENT ON FILE WITH CCHSHMP

  • UST LETTER FROM CHIEF FINANCIAL OFFICER –

SUBMITTED ANNUALLY IF PROVIDING $5,000 ON CFR FORM

  • OWNER STATEMENT OF DESIGNATED UST

OPERATOR COMPLIANCE – CURRENT FORM ON FILE WITH CCHSHMP

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SLIDE 62

TIERED PERMITTIN G

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TIERED PERMITTING

CLICK “START”

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TIERED PERMITTING (CONT.)

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TIERED PERMITTING (CONT.)

ADD ADDITIONAL UNITS (NOTE: CE-CL UNITS DO NOT NEED TO BE INDIVIDUALLY ADDED.)

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TIERED PERMITTING (CONT.)

REQUIRED FORMS

  • PERMIT BY RULE:
  • FACILITY PAGE
  • UNIT PAGE (Includes Waste and Treatment Process Page(s))
  • FINANCIAL ASSURANCE PAGE (+ Mechanism is Over

$10,000)

  • CLOSURE COST ESTIMATE
  • PLOT PLAN
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TIERED PERMITTING (CONT.)

REQUIRED FORMS

  • CONDITIONALLY AUTHORIZED:
  • FACILITY PAGE
  • UNIT PAGE (Includes Waste and Treatment Process Page(s))
  • FINANCIAL ASSURANCE PAGE (+ Mechanism is Over

$10,000)

  • CLOSURE COST ESTIMATE
  • PLOT PLAN
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TIERED PERMITTING (CONT.)

REQUIRED FORMS

  • CONDITIONALLY EXEMPT:
  • FACILITY PAGE
  • UNIT PAGE (Includes Waste and Treatment Process Page(s))
  • PLOT PLAN
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TIERED PERMITTING (CONT.)

REQUIRED FORMS

  • CONDITIONALLY EXEMPT – COMMERICAL

LAUNDRY:

  • FACILITY PAGE
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RECYCLABLE MATERIALS REPORT

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SLIDE 71

RECYCLABLE MATERIALS REPORT

CLICK “START”

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RECYCLABLE MATERIALS REPORT (CONT.)

http:/ / cchealth.org/ hazm at/ pdf/ Recyclable-Materials-Report.pdf

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REMOTE W ASTE CON S OLID ATION AN N U AL N OTIFICATION

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REMOTE WASTE CONSOLIDATION

CLICK “START”

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REMOTE WASTE CONSOLIDATION (CONT.)

COMPLETE THE FORM AND CLICK “SAVE”

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H AZARD OU S W ASTE TAN K CLOSU RE CERTIFICATION

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SLIDE 77

HAZARDOUS WASTE TANK CLOSURE

CLICK “START”

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HAZARDOUS WASTE TANK CLOSURE (CONT.)

http:/ / cchealth.org/ hazm at/ pdf/ Hazardous-Waste-Tank-Closure-Certification- Form .pdf

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SLIDE 79

ABOVEGROU N D PETROLEU M S TORAGE ACT

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ABOVEGROUND PETROLEUM STORAGE ACT

CLICK “START”

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HAZARDOUS WASTE TANK CLOSURE (CONT.)

http:/ / cchealth.org/ hazm at/ pdf/ Aboveground-Petroleum -Storage-Act-Facility- Statem ent.pdf

  • DO NOT UPLOAD SPILL PREVENTION CONTROL

AND COUNTERMEASURE (SPCC) PLANS

  • THE APSA FACILITY STATEMENT IS REQUIRED
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READY TO SUBMIT

ALL ELEMENTS ARE READY TO SUBMIT:

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SLIDE 83

READY TO SUBMIT

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SUCCESS!!!

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MANAGING USERS

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MANAGING USERS

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MANAGING USERS (CONT.)

ALWAYS ASSIGN AT LEAST TWO “LEAD USERS”

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MANAGING USERS (CONT.)

1.

ENTER THE PERSON’S EMAIL ADDRESS

2.

ENTER THE PERSON’S FIRST NAME, LAST NAME, CONTACT INFORMATION, AND BUSINESS TITLE

3.

SELECT THE APPROPRIATE PERMISSION LEVEL (SEE NEXT SLIDE)

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MANAGING USERS (CONT.)

  • APPROVERS – CAN ADD, VIEW EDIT, AND SUBMIT

FACILITY REPORTS TO THEIR FACILITY’S REGULATOR

  • EDITORS – CAN ADD/ EDIT FACILITY

SUBMITTALS/ REPORTS, BUT CANNOT SUBMIT REPORTS TO THEIR FACILITY’S REGULATOR

  • LEAD USERS – CAN VIEW/ ADD/ EDIT/ SUBMIT FACILITY

REPORTS TO REGULATORS, AS WELL AS ADD, REMOVE, AND OTHERWISE MANAGE THEIR BUSINESS’ USER ACCOUNDS, FACILITIES, AND OTHER DATA

  • VIEWERS – CAN VIEW FACILITY

SUBMITTALS/ REPORTS (READ ONLY)

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SLIDE 90

ANNUAL RESUBMITTAL

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SLIDE 91

ANNUAL RESUBMITTAL

  • CLICK “START/ EDIT SUBMITTAL”
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ANNUAL RESUBMITTAL (CONT.)

  • CLICK “START” FOR EACH SUBMITTAL
  • ELEMENT. ALWAYS BEGIN FROM A

PREVIOUS SUBMITTAL. REVISE INFORMATION AS NECESSARY AND SUBMIT.

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QU E S TI ON S ?

CONCLUSION

FOR ADDITIONAL ASSISTANCE CONTACT (925) 335-3200.