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Continuous Improvement Toolkit Project Closure www. citoolkit .com - - PowerPoint PPT Presentation
Continuous Improvement Toolkit Project Closure www. citoolkit .com - - PowerPoint PPT Presentation
Continuous Improvement Toolkit Project Closure www. citoolkit .com Project Closure All projects have to be implemented within a specific period of time The process of closing the project is an important aspect in project management www. citoolkit
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This process is however one of the most neglected project management activities
Project Closure
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A Project Closure signifies the end of the project
Summarizes project results
Project Closure
Validates the accomplishment of project goals
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Project Closure
A place to record the final project outcome A formal way for closing the project
It is a report that provides . . .
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Project Closure
Allows to go through the best practices and lessons learnt Allows to go through the problems or shortcomings that have developed during project implementation
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Project Closure
Ensures controls are in place and sufficient to sustain the benefits achieved Release the team from the project Formally hands off the project to the process owner
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Project Closure
Key Elements
Project deliverables and results Actual vs. estimated date
- f completion
A brief description of the project
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Project Closure
Key Elements – Benefits Obtained
Financial benefits (hard savings, net gains, ROI, etc.) Soft savings
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Project Closure
Key Elements – Improvement in performance
Initial vs. final defect levels DPMO, Sigma level, cycle time reduction, etc. Other key metrics
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Project Closure
Key Elements – Controls in Place
Standard work Control charts Visual controls Preventive maintenance Audit checklists
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Project Closure
Key Elements
At this stage, it is important to obtain signatures from key stakeholders to confirm the completion of the project
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Project Closure
Key Elements
Other stakeholders need to be informed including . . .
End users Process
- wner
Accounting department
Generating the final financial metrics and closing the control accounts End users should have details of their responsibilities
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Project Closure
Project Closure Template
Project Deliverables:
- Controls In Place:
- Project Information:
Date of completion:
Benefits:
- PROJECT CLOSURE
Project Title: Key Metrics:
- Signatures: __________ __________ __________ __________
Shortfalls: