CONSTRUCTION PHASE COLLABORATION Is Is the e ma mainten enance a - - PowerPoint PPT Presentation

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Sep 01, 2022 110 likes •223 views

CONSTRUCTION PHASE COLLABORATION Is Is the e ma mainten enance a and o oper perations staff involved i in the c e cer ertification o of substantial com completion, e execution on of of the he punch ch l list, review of t of the

SLIDE 1

SLIDE 2

CONSTRUCTION PHASE COLLABORATION

Is Is the e ma mainten enance a and o

perations staff involved i in the c e cer ertification o

substantial com completion, e execution

n of
f the

he punch ch l list, review of t

f the

he

perat

ations ns and maint ntenanc nance ( (O & & M) m material ials, b buil ildin ing commis issio ioning ing, and t the f e final acceptance o

the pr e projec ect?

Response nse: Par artic icipat ation is var ariab able ac across trad

ades. F

For example:

Roofing trades participate throughout the process, with inspections, punch list

participation, formal turnover, etc.;

Challenges:
Mechanical maintenance participates at end, on O&Ms, training, commissioning, but lacks

capacity to fully engage throughout the process.

We often assuming beneficial occupancy prior to final acceptance, and having a long shake-
ut phase for mechanical systems.
PGCPS is actively working to improve our hand-over processes.

SLIDE 3

CONSTRUCTION PHASE COLLABORATION

On-going formal and informal

communications

Collaborative de-briefing on specific

projects

Informal post occupancy reviews
Evaluating processes for formal post-
ccupancy procedure

Do you have a process in place for post occupancy evaluation and capturing lessons learned to apply elsewhere?

Yes -- PGCPS has been making a concerted effort to continually evaluate processes, design decisions, and outcomes.

SLIDE 4

MAKING THE MOST OF OPPORTUNITIES FOR LESSONS LEARNED: FORMAL DE-BRIEFS

1. 1. En End-of

f-summ

mmer er walk-through a and workshop at new F Fele legy y Elementar ary School in Oc October 2014 for C Cap apital an and Mai Maintenan ance s staf aff t to d de-brief ef on summe mer p projec ects, n new s school tur turno nover, new sc school design; n; 2. 2. En End-of

f-sum

summer lesso sons l s learned sessi ssion held ld with the County ty’s s Department of Inspectio ions, Enforcement, and Enforcement (DPIE) on final al inspections, t temporary c classroom r relo locat ations.

SLIDE 5

DEPARTMENT OF CAPITAL PROGRAMS/ BUILDING SERVICES DE-BRIEF

Workshop and t tour r for a r all t tra rades a and office ces; De De-brief se sessi ssion t to

share su success sses a and areas s for

impr provement; and nd c came me up w up with 44 recomme mmend ndations ns. Sample mple c comme ment nts:

Don’t replace major HVAC systems during the

season they are in use!

Don’t assign different PMs to different projects at

the same school.

Facilitating the training processes; ensure better

participation.

Set up joint “lunch and learn” events on new or

challenging issues.

Concerns noted about maintenance of innovative

elements such as green roofs.

Communication is key!

SLIDE 6

POST-OCCUPANCY EVALUATION

In Initially d developed i in the 60s Qualitative a and quantitative e eva valuation Importan ant t to e eval aluate e agai against initial al go goal als an and p par aram ameters as as w wel ell as as f final al outcomes es Assessment s should o

ccur

r after i r initial shake-out, a , and after er f full cycle o

f use; i

; idea eally y during ng second nd y year Two e examp mples es:

Arlington Public Schools
Jordan Schools Program

SLIDE 7

POST-OCCUPANCY EXAMPLE #1: ARLINGTON PUBLIC SCHOOLS

Post Occu t Occupancy cy Ev Evaluation re required by board po policy;

90 days an

and af after 1 1 year ear

Physical al Survey

Building Pr g Progr gram am Review

Cons nstituent Sur urvey and nd Int nterview

Review o
f Bidding and

nd Co Cons nstruction Process

Includes

es re-conveni ning ng o

the communi unity y /school stakeholder committee

Usua

ually c cond nducted b by architect o

f record

SLIDE 8

POST-OCCUPANCY EXAMPLE #2: JORDAN SCHOOLS PROGRAM

Internat national nal U USAID-funde ded p d public c school project ct w with m multi-pha hases – fo formal revie iew o

fir irst p phas ase to in inform f follow-on wo work.

Review s

starts ts w with r resta tatemen ement t of project t goals.

Assessment of 3
f 3 new s

scho chools i in on

ne r

repor

rt;
A major f

focu cus o

evaluation of educa cational s speci cifica cations, programming and d des esign: A Are e the e spa paces w wel ell-used, us used a as p plann nned?

Which of th

the m many i y inno nnovations are suc uccessful – whi hich ch s shou hould b be reconsidered?

Cost s

study w y was d done s separ arat ately, looking ing at o t operationa nal a as w well a as f first costs.

SLIDE 9

CONSTRUCTION PHASE COLLABORATION

Is Is the e ma mainten enance a and o

perations staff involved i in the c e cer ertification o

substantial com completion, e execution

he punch ch l list, review of t

he

ations ns and maint ntenanc nance ( (O & & M) m material ials, b buil ildin ing commis issio ioning ing, and t the f e final acceptance o

the pr e projec ect?

Response nse: Par artic icipat ation is var ariab able ac across trad

For example:

participation, formal turnover, etc.;

capacity to fully engage throughout the process.

CONSTRUCTION PHASE COLLABORATION

communications

projects

Do you have a process in place for post occupancy evaluation and capturing lessons learned to apply elsewhere?

Yes -- PGCPS has been making a concerted effort to continually evaluate processes, design decisions, and outcomes.

MAKING THE MOST OF OPPORTUNITIES FOR LESSONS LEARNED: FORMAL DE-BRIEFS

1. 1. En End-of

mmer er walk-through a and workshop at new F Fele legy y Elementar ary School in Oc October 2014 for C Cap apital an and Mai Maintenan ance s staf aff t to d de-brief ef on summe mer p projec ects, n new s school tur turno nover, new sc school design; n; 2. 2. En End-of

summer lesso sons l s learned sessi ssion held ld with the County ty’s s Department of Inspectio ions, Enforcement, and Enforcement (DPIE) on final al inspections, t temporary c classroom r relo locat ations.

DEPARTMENT OF CAPITAL PROGRAMS/ BUILDING SERVICES DE-BRIEF

Workshop and t tour r for a r all t tra rades a and office ces; De De-brief se sessi ssion t to

share su success sses a and areas s for

impr provement; and nd c came me up w up with 44 recomme mmend ndations ns. Sample mple c comme ment nts:

season they are in use!

the same school.

participation.

challenging issues.

elements such as green roofs.

POST-OCCUPANCY EVALUATION

In Initially d developed i in the 60s Qualitative a and quantitative e eva valuation Importan ant t to e eval aluate e agai against initial al go goal als an and p par aram ameters as as w wel ell as as f final al outcomes es Assessment s should o

r after i r initial shake-out, a , and after er f full cycle o

; idea eally y during ng second nd y year Two e examp mples es:

POST-OCCUPANCY EXAMPLE #1: ARLINGTON PUBLIC SCHOOLS

Post Occu t Occupancy cy Ev Evaluation re required by board po policy;

and af after 1 1 year ear

Physical al Survey

Building Pr g Progr gram am Review

Cons nstituent Sur urvey and nd Int nterview

nd Co Cons nstruction Process

es re-conveni ning ng o

the communi unity y /school stakeholder committee

ually c cond nducted b by architect o

POST-OCCUPANCY EXAMPLE #2: JORDAN SCHOOLS PROGRAM

Internat national nal U USAID-funde ded p d public c school project ct w with m multi-pha hases – fo formal revie iew o

fir irst p phas ase to in inform f follow-on wo work.

starts ts w with r resta tatemen ement t of project t goals.

scho chools i in on

repor

focu cus o

evaluation of educa cational s speci cifica cations, programming and d des esign: A Are e the e spa paces w wel ell-used, us used a as p plann nned?

the m many i y inno nnovations are suc uccessful – whi hich ch s shou hould b be reconsidered?

study w y was d done s separ arat ately, looking ing at o t operationa nal a as w well a as f first costs.

OTHER QUESTIONS

Are there p plan ans i in n plac ace t to t train s staf aff w who w will mai maintain what at i is de desig igned? Yes, l last y year m r main intenance hire ired a d a tra raining specialist wit ith t the prim rimary re responsib ibil ilit ity of

new and and o

staf aff w with training t to m maintain equ quipment nt We have a a establis ished a a c col

ive re relationship with h Prin rince Ge Georg

Com

ity C Col

and B BOMI w whic ich e enables ou

staf aff t to gai gain v val aluable k kno nowledge o

n newer sys ystems ms s such uch as as geothermal al a and E Energy gy Manage gement Systems and J d Joh

Con

This is t tra raining specia ialis ist is is in in need of

dditional s support a and w we have re requested t d this is person wor

k in con

wit ith CIP proje

OTHER QUESTIONS, CONTINUED

What at me methods ar are i in n plac ace f for reporting t the F Fac acility C Cond ndition? We util ilize F Facil ilit ity Coor

dinators rs who

as of

icial l lia iais isons b between the trades, s school administrat ation a and e executive l level manage gement with the s suppor

servic ices div divis isio

Individ iduals in in t this is capacity have t the ability t y to troubleshoot, , evaluate, , trai ain a and c conduct f facility y assessments a and c con

ditio ion re repor

Addit dditio ionally w we util ilize t the Pars rson’s s studie ies a and a as p part of

r Co Comprehensive M Maintenance P Plan . Master F Foreman an and Facility y Coor

dinators rs l lis ist f facil ility n needs w wit ith suggested t tim imelines f for