Consolidated Vehicle Procurement Application Review & - - PowerPoint PPT Presentation

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Consolidated Vehicle Procurement Application Review & - - PowerPoint PPT Presentation

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Consolidated Vehicle Procurement Application Review & Endorsement January 31, 2011 HSTP Region 8 Application Sections Vehicle Inventory Vehicle Request Forms & Budget Minivan (2 wheelchair/5 passenger) $35,000

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SLIDE 1

Consolidated Vehicle Procurement Application Review & Endorsement

January 31, 2011

HSTP Region 8

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SLIDE 2

Application Sections

  • Vehicle Inventory
  • Vehicle Request Forms & Budget

– Minivan (2 wheelchair/5 passenger) $35,000

  • Replacement: 95,000 miles OR 5 years in documented unsafe & poor operating condition
  • Disposal: 120,000 miles

– Light Duty (3 wheelchair/12 passenger) $53,000

  • Replacement: 100,000 miles OR 7 years in documented unsafe & poor operating condition
  • Disposal: 120,000 miles

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 120,000 miles OR 8 years in documented unsafe & poor operating condition
  • Disposal: 150,000 miles

– Super Medium Duty (5 wheelchair/22 passenger) $95,000

  • Replacement: 180,000 miles OR 9 years in documented unsafe & poor operating condition
  • Disposal: 200,000 miles
  • Project Justification
  • Current Services & Experience
  • Fleet Control & Maintenance
  • Driver Training
  • Proposed New or Expanded Service

HSTP Region 8

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SLIDE 3

Application Sections

  • Formal Coordination Efforts
  • Financial Plan
  • FTA & IDOT Joint Certifications Assurances
  • Public Hearing
  • Opinion of Counsel
  • Executed Board Resolution authorizing applicant’s Official Representative
  • Letter(s) of Support from Local Transit Authority
  • Letter(s) of Support from Legislators & Others

HSTP Region 8

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SLIDE 4

Evaluation Criteria

  • Capability

– To manage, finance, operate and maintain the proposed service & equipment, as well as the extent to which equipment would be utilized.

  • Experience & Training

– In providing specialized transportation service

  • Unmet Need

– Extent and urgency for transportation service

  • Service

– Type requested vehicle(s) will provide

  • Administration

– Quality

  • Planning

– Thoroughness for the project

  • Coordination

– Extent application reflects with all transportation services in the service area

  • HSTP Derivation

– Extent to which application meets the identified needs, gaps, and goals

HSTP Region 8

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SLIDE 5

HSTP Endorsement

  • Evaluation Criteria

– Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation

  • Participation Level

– Leadership Participant

  • Routinely volunteers leadership, data, and resources to coordination planning and service

provision.

– Active Participant

  • Routinely meets committee requests with data, information, and resources in the development
  • f strategy planning.

– Participant

  • Regularly attends planning meetings only.

– Inactive

  • Does not currently participate in meetings, planning, or service provision.
  • Local Transit Authority Application Support

– All Support – Some Support – No Support

HSTP Region 8

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SLIDE 6

CCAR Industries

  • Vehicle Inventory

– 3 Sedan – 15 Minivan (3 IDOT) – 2 15-Passenger Van – 2 Medium Duty (Both IDOT) – 4 Super Medium Duty (All IDOT) – 3 Bus (1 IDOT)

  • Vehicle Request Forms & Budget

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 2003 Ford Medium Duty 134,437 miles

– Between replacement & disposal mileage criteria

– Minivan (2 wheelchair/5 passenger) $35,000

  • Replacement: 2001 Dodge Minivan 112,870 miles

– Between replacement & disposal mileage criteria

– Budget: $94,000

  • Project Justification

– Medium Duty

  • Will run two routes in the morning & in the afternoon.

Route 1: Oakland to Ashmore to Charleston picking up 12 individuals. Route 2: Pickup 11 individuals in Charleston. 3 riders use wheelchairs. Route 1 begins at 7:10am & Route 2 ends at 9:20am each morning. Individuals are returned in the afternoon. Approximately 5,635 annual trips.

HSTP Region 8

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SLIDE 7

CCAR Industries

  • Project Justification, continued

– Minivan

  • Current vehicle is not accessible. Will be used to transport individuals & small groups to dental,

medical, & other appointments locally & as far away as St. Louis, Chicago, and Carbondale. When not scheduled for appointments, the vehicle would be available for other program uses.

  • Current Services & Experience

– Service Area: Coles, Cumberland, & Douglas Counties – Total Clients: 473

  • Elderly w/ Disabilities: 25
  • Non-Elderly w/ Disabilities: 448

– Total Annual Trips: 132,948

  • Medical: 12,889
  • Work: 82,876
  • Education: 2,588
  • Nutrition: 1,637
  • Shopping: 9,666
  • Social/Recreation: 13,292
  • Other: 10,000
  • Fleet Control & Maintenance

– Vehicle Storage: Garage or Secured Area

  • Garage & well-lit area behind privacy fence

HSTP Region 8

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SLIDE 8

CCAR Industries

  • Formal Coordination Efforts

– Letters of Support Requests

  • Arcola Health Care Center, Brookstone Estates, Brookstone Senior Apartments, Charleston

Parks & Recreation, Charleston Rehab and Health Care Center, Charleston Transitional Facility, Checker Top Cab Service, Coles County Emergency Management Agency, Community School District #2, Cougill Senior Apartments, Douglas Rehab & Health Care Center, Eastern Illinois University, First Student, Gould Bus Service, Gowin Parc, Greyhound Bus Line, H&H Transportation, Hilltop Convalescent Center, Hope of East Central Illinois, LifeLinks, Lincolnland Home Care, Mattoon Health Care Center, Mid Illinois Big Brothers Big Sisters, Odd Fellow Rebekah Home

– Coordination Activities

  • Working agreements with Coles County Dial-A-Ride & Sarah Bush Lincoln Health Center
  • Letter(s) of Support from Local Transit Authority

– Central Illinois Public Transit – Coles County Dial-A-Ride

  • Letter(s) of Support from Legislators & Others

– Legislators

  • Coles County Board, Cumberland County Board, Douglas County Board, State Representative

Chapin Rose, State Senator Dale Righter

– Others

  • Charleston Transitional Facility, LifeLinks, Charleston Parks & Recreation,

Coles County Emergency Management Agency

HSTP Region 8

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SLIDE 9
  • Evaluation Criteria

– Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation

  • Applicant Participation Level

– Active Participant

  • Routinely meets committee requests with data, information, and resources in the development
  • f strategy planning.
  • Local Transit Authority Application Support

– Some Support (2 of 3)

HSTP Region 8

CCAR Industries

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SLIDE 10

Charleston Transitional Facility

  • Vehicle Inventory

– 1 Truck – 3 Sedan – 9 15-Passenger Van – 6 Light Duty (2 IDOT) – 1 Medium Duty – 1 Super Medium Duty – 1 Bus

  • Vehicle Request Forms & Budget

– Super Medium Duty (5 wheelchair/22 passenger) $95,000

  • Replacement: 2003 International Super Medium Duty 156,352 miles

– Does not meet replacement mileage or age criteria, condition documentation provided

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 2001 GMC 15-Passenger Van 241,729 miles

– Exceeds disposal mileage criteria

– Light Duty (3 wheelchair/12 passenger) $53,000

  • Replacement: 2001 GMC Light Duty 111,561 miles

– Between replacement & disposal mileage criteria

– Light Duty (3 wheelchair/12 passenger) $53,000

  • Replacement: 2001 GMC Light Duty 101,849 miles

– Between replacement & disposal mileage criteria

– Light Duty (3 wheelchair/12 passenger) $53,000

  • Replacement: 2001 GMC Light Duty 100,979 miles

– Between replacement & disposal mileage criteria

– Budget: $313,000

HSTP Region 8

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SLIDE 11

Charleston Transitional Facility

  • Project Justification

– Super Medium Duty

  • Top priority because it will allow CTF to continue to provide transportation in the most efficient
  • manner. The current vehicle has had numerous repairs as of December 8, 2010 the vehicle

had been in the shop for a month, due to the lack of parts. No other provider has the capacity

  • r trained staff to provide this service. If a super medium duty is not provided this will increase

the number of smaller vehicles used & increase transportation cost.

– Overall

  • Services offered by CTF depend upon transportation availability, so these vehicles need to be

replaced continue providing these individuals with services. Vehicles identified for replace are

  • ld & have high mileage causing them to spend significant periods of time out of service.
  • Current Services & Experience

– Service Area: Coles, Cumberland, & Douglas Counties – Total Clients: 151

  • Elderly w/ Disabilities: 40
  • Non-Elderly w/ Disabilities: 111

– Total Annual Trips: 100,240

  • Medical: 1,040
  • Work: 80,000
  • Education: 100
  • Nutrition: 100
  • Shopping: 9,000
  • Social/Recreation: 9,000
  • Other: 1,000

HSTP Region 8

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SLIDE 12

Charleston Transitional Facility

  • Fleet Control & Maintenance

– Vehicle Storage: Garage or Secured Area

  • No
  • Formal Coordination Efforts

– Letters of Support Requests

  • CCAR Industries, Coles County Board, Coles County Council on Aging, Dial-A-Ride, First

Student, H&H Shuttle Service, Graywood Foundation, LifeLinks

– Coordination Activities

  • In 2009 staff spoke with Dial-A-Ride regarding transportation to/from day programs. Service

proposed was not cost efficient & would have made very little impact on CTF transportation needs.

  • March 2009, H & H Transportation submitted a proposal to provide transportation for some
  • routes. CTF CFO’s cost analysis determined this was cost prohibitive.
  • Letter(s) of Support from Local Transit Authority

– Central Illinois Public Transit – Rides Mass Transit District – Application Response Letter

  • Letter(s) of Support from Legislators & Others

– Legislators

  • State Representative Chapin Rose

– Others

  • CCAR Industries, LifeLinks

HSTP Region 8

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SLIDE 13
  • Evaluation Criteria

– Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation

  • Applicant Participation Level

– Participant

  • Regularly attends planning meetings only.
  • Local Transit Authority Application Support

– Some Support (1 of 3)

HSTP Region 8

Charleston Transitional Facility

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SLIDE 14

Developmental Services Center

  • Vehicle Inventory

– 5 Minivan (1 IDOT) – 1 Van – 6 Raised Roof Van (2 IDOT) – 1 Light Duty (IDOT) – 6 Medium Duty (All IDOT) – 3 Super Medium Duty (All IDOT)

  • Vehicle Request Forms & Budget

– Super Medium Duty (5 wheelchair/22 passenger) $95,000

  • Replacement: 2003 International Super Medium Duty 156,352 miles

– Does not meet replacement mileage or age criteria, condition documentation provided

– Minivan (2 wheelchair/5 passenger) $35,000

  • Replacement: 1998 Dodge Minivan 107,234 miles

– Between replacement & disposal mileage criteria

– Minivan (2 wheelchair/5 passenger) $35,000

  • Replacement: 1995 Ford Minivan 167,539 miles

– Exceeds disposal mileage criteria

– Budget: $165,000

  • Project Justification

– Due to high mileage and/or old-age these vehicles spent many hours

  • ut of service with many costly repairs. DSC will be unable to continue

present level of service without the replacement of these vehicles.

HSTP Region 8

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SLIDE 15

Developmental Services Center

  • Current Services & Experience

– Service Area: Champaign & Ford Counties – Total Clients: 188

  • Elderly w/o Disabilities: 45
  • Elderly w/ Disabilities: 6
  • Non-Elderly w/ Disabilities: 135

– Total Annual Trips: 37,300

  • Medical: 100
  • Work: 33,840
  • Education: 0
  • Nutrition: 0
  • Shopping: 0
  • Social/Recreation: 3,360
  • Other: 0
  • Fleet Control & Maintenance

– Vehicle Storage: Garage or Secured Area

  • Secured Area
  • Formal Coordination Efforts

– Letters of Support Requests

  • Champaign County Board, Champaign-Urbana Mass Transit District,

Champaign-Urbana Special Recreation, Corky’s Cab Company, Governor Pat Quinn, Illinois Department of Commerce and Economic Opportunity, Illinois Division of Inquires & Grant Development, Illini Swallow Lines, PACE Center for Independent Living

HSTP Region 8

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SLIDE 16

Developmental Services Center

  • Formal Coordination Efforts, continued

– Coordination Activities

  • Leased vehicle to CCRPC’s Rural Rider program until June 2010.
  • Letter(s) of Support from Local Transit Authority

– Champaign-Urbana Mass Transit District – CRIS Rural Mass Transit District – Application Response Letter – SHOW BUS Public Transportation

  • Letter(s) of Support from Legislators & Others

– Legislators

  • Champaign County Board

– Others

  • Champaign-Urbana Special Recreation, PACE Center for Independent Living

HSTP Region 8

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SLIDE 17
  • Evaluation Criteria

– Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation

  • Applicant Participation Level

– Inactive

  • Does not currently participate in meetings, planning, or service provision.
  • Local Transit Authority Application Support

– Some Support (2 of 3)

HSTP Region 8

Developmental Services Center

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SLIDE 18

Moultrie County Beacon

  • Vehicle Inventory

– 1 Truck – 4 Minivan (1 IDOT) – 2 Van – 1 Light Duty (IDOT) – 1 Medium Duty (IDOT) – 2 Super Medium Duty (Both IDOT)

  • Vehicle Request Forms & Budget

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 2002 Ford Medium Duty 143,586 miles

– Between replacement & disposal mileage criteria

– Budget: $59,000

  • Project Justification

– The vast majority of people served through the Beacon’s programs are totally dependent on others to meet their transportation needs. The number of consumers with mobility issues has increased.

  • Current Services & Experience

– Service Area: Douglas & Moultrie Counties – Total Clients: 88

  • Elderly w/ Disabilities: 15
  • Non-Elderly w/ Disabilities: 73

HSTP Region 8

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SLIDE 19

Moultrie County Beacon

  • Current Services & Experience, continued

– Total Annual Trips: 41,139

  • Medical: 2,450
  • Work: 28,398
  • Education: 24
  • Nutrition: 1,779
  • Shopping: 2,518
  • Social/Recreation: 5,454
  • Other: 516
  • Fleet Control & Maintenance

– Vehicle Storage: Garage or Secured Area

  • Garage
  • Formal Coordination Efforts

– Letters of Support Requests

  • Central Illinois Public Transit

– Coordination Activities

  • In the past, attempts have been made to help each other out when

emergencies arise, but the difference in schedules makes it nearly impossible.

  • Letter(s) of Support from Local Transit Authority

– Central Illinois Public Transit

  • Letter(s) of Support from Legislators & Others

– None

HSTP Region 8

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SLIDE 20

Moultrie County Beacon

HSTP Region 8

  • Evaluation Criteria

– Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation

  • Applicant Participation Level

– Participant

  • Regularly attends planning meetings only.
  • Local Transit Authority Application Support

– All Support (1 of 1)

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SLIDE 21

Coles County

  • Vehicle Inventory

– 1 Minivan (IDOT) – 6 Medium Duty (All IDOT) – 1 Super Medium Duty (IDOT)

  • Vehicle Request Forms & Budget

– Super Medium Duty (5 wheelchair/22 passenger) $95,000

  • New Service

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 2002 Ford Medium Duty 124,608 miles

– Between replacement & disposal mileage criteria

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 2002 Ford Medium Duty 1243, 651 miles

– Between replacement & disposal mileage criteria

– Budget: $213,000

  • Project Justification: NA
  • Current Services & Experience

– Service Area: Coles County – Total Clients: NA – Total Annual Trips: 20,379

  • Medical: 8,986
  • Education & Work: 2,017
  • Nutrition, Shopping, Social/Recreation: Do Not Track
  • Other: 9,376

HSTP Region 8

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SLIDE 22

Coles County

  • Fleet Control & Maintenance: NA
  • Proposed New or Expanded Service

– Proposed Service Area: Same – Proposed Schedule: Add Saturday & Sunday Service – Estimated New Riders: 97

  • Elderly w/o Disabilities: 28
  • Other: 69

– Estimated New Trips: 159

  • Medical: 159
  • Work: 15
  • Nutrition: 49
  • Shopping: 34
  • Other: 50
  • Formal Coordination Efforts: NA
  • Letter(s) of Support from Local Transit Authority: NA
  • Letter(s) of Support from Legislators & Others

– Legislators

  • City of Mattoon, State Representative Chapin Rose, State Senator Dale Righter

– Other

  • AdvantaAge50, Coles County Health Department, Douglas Rehabilitation &

Care Center, East Central Illinois Area Agency on Aging, Eastern Illinois University, Embarras River Basin Agency, Gowin Parc, Hutti Chiropractic Center, LifeLinks, Sunrise Apartments

HSTP Region 8

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SLIDE 23

Coles County

HSTP Region 8

  • Evaluation Criteria

– Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation

  • Applicant Participation Level

– Leadership Participant

  • Routinely volunteers leadership, data, and resources to coordination planning and service

provision.

  • Local Transit Authority Application Support: NA
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SLIDE 24

Piatt County

  • Vehicle Inventory

– 6 Minivan – 3 Light Duty (All IDOT) – 4 Medium Duty (All IDOT) – 2 Super Medium Duty (IDOT)

  • Vehicle Request Forms & Budget

– Minivan (2 wheelchair/5 passenger) $35,000

  • Replacement: 1997 Ford Minivan 229,448 miles

– Exceeds disposal mileage criteria

– Light Duty (3 wheelchair/12 passenger) $53,000

  • Replacement: 2005 Ford Light Duty 118,172 miles

– Between replacement & disposal mileage criteria

– Minivan (2 wheelchair/5 passenger) $35,000

  • Replacement: 2004 Ford Minivan 135,844 miles

– Exceeds disposal mileage criteria

– Budget: $123,000

  • Project Justification: NA
  • Current Services & Experience

– Service Area: Piatt County – Total Clients: NA

HSTP Region 8

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SLIDE 25

Piatt County

  • Current Services & Experience, continued

– Total Annual Trips: 49,828

  • Medical: 3,487
  • Work: 5,979
  • Education: 22,422
  • Nutrition:498
  • Shopping: 2,989
  • Social/Recreation: 13,951
  • Other: 502
  • Fleet Control & Maintenance: NA
  • Formal Coordination Efforts: NA
  • Letter(s) of Support from Local Transit Authority: NA
  • Letter(s) of Support from Legislators & Others: NA

HSTP Region 8

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SLIDE 26

Piatt County

HSTP Region 8

  • Evaluation Criteria

– Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation

  • Applicant Participation Level

– Active Participant

  • Routinely meets committee requests with data, information, and resources in the development
  • f strategy planning.
  • Local Transit Authority Application Support: NA
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SLIDE 27

Shelby County

  • Vehicle Inventory

– 4 Minivan (3 IDOT) – 1 Van – 6 Raised Roof Van (All IDOT) – 16 Medium Duty (All IDOT)

  • Vehicle Request Forms & Budget

– Minivan (2 wheelchair/5 passenger) $35,000

  • Replacement: 1992 Ford Raised Roof Van 205,583 miles

– Exceeds disposal mileage criteria

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 2000 Ford Medium Duty 151,607 miles

– Exceeds disposal mileage criteria

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 2000 Ford Medium Duty 147, 626 miles

– Between replacement & disposal mileage criteria

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 1997 Ford Medium Duty 187,059 miles

– Exceeds disposal mileage criteria

– Medium Duty (5 wheelchair/14 passenger) $59,000

  • Replacement: 2002 Ford Medium Duty 114,789 miles

– Does not meet replacement mileage criteria, does not meet age criteria, no condition documentation provided.

– Budget: $271,000

  • Project Justification: NA

HSTP Region 8

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SLIDE 28

Shelby County

  • Current Services & Experience

– Service Area: Clay, Douglas, Fayette, Montgomery, Moultrie, & Shelby Counties – Total Clients: NA – Total Annual Trips: 34,881

  • Medical: 4,822
  • Work: 2,389
  • Education: 856
  • Nutrition: 2,085
  • Shopping: 4,017
  • Social/Recreation: 5,444
  • Other: 15,268
  • Fleet Control & Maintenance: NA
  • Formal Coordination Efforts: NA
  • Letter(s) of Support from Local Transit Authority: NA
  • Letter(s) of Support from Legislators & Others: NA

HSTP Region 8

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SLIDE 29

Shelby County

HSTP Region 8

  • Evaluation Criteria

– Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation

  • Applicant Participation Level

– Active Participant

  • Routinely meets committee requests with data, information, and resources in the development
  • f strategy planning.
  • Local Transit Authority Application Support: NA