Concrete Reservoir Rehabilitation Program 64 th St Reservoir #3 - - PowerPoint PPT Presentation

Pre Submittal Meeting October 4 2016 9:30 AM PCH5 W Conference Rooms

Concrete Reservoir Rehabilitation Program 64th St Reservoir #3 (1-ES1-3) Rehabilitation Project DESIGN SERVICES PROJECT NO. WS85050050-1

Please sign in on the sign in sheet Please hold questions until after the presentation This is your ONLY opportunity to ask the City Staff questions

Meeting Information

• Ellen Pimental, Contracts Specialist
• Can Xiao, P.E., Civil Engineer III, Project Manager

Water Services Department

• Darlene Helm, P.E., Civil Engineer III *Team Lead,

Water Services Department

Welcome and Introductions

City of Phoenix Employees

Notification of change to the Request for Qualifications are posted on our website: https://www.phoenix.gov/streets/procurement/curren t-opportunities

• It is your responsibility as an RFQ holder to

determine, prior to submittal, if notification letters have been issued

Meeting Overview

• Provide design services for the rehabilitation of 64th St

Reservoir #3 (1-ES1-3)

• Services include dry inspection, assessment, design, and

possible construction administration and inspection services

• The site is located at 6307 East Thomas Road of City of

Scottsdale

• Project construction cost is approximately $ 4.0 million

Project Description

• Wet inspection and assessment was conducted in April of

2013

• Found the reservoir is in need of rehabilitation
• The 2013 Reservoir Assessment Report will be available
• n the 8th floor of City Hall for review per request

Scope of Work

• Provide dry inspection and develop assessment report (30%)
• Develop 60%, 90% and 100% design and associated construction

specifications based on the dry inspection and assessment results

• Provide Engineer Opinion of Cost at 30%, 60%, 90% and 100%

stage

• Identify all utility locations both vertically and horizontally within

the proposed facility

• Attend project related design progress meetings

Project Scope of Work Should Include:

• Draft MOPOs ( Method of Planned Operation) for reservoir shut-

downs/isolation and attend City shut-down operational meetings;

• Actively coordinate and communicate with contractors and City staff for all

reservoir related activities, recognizing that other projects and/or O&M work are ongoing at the same site ;

• Provide pre-construction services, as required by the City, including but

not limited to developing bid schedule, attending pre-bid and bid-opening meetings, issuing addendum and reviewing bids;

• Provide services, as needed, for land survey, reservoir vertical elevation

survey, construction, easements, drainage, site geotechnical stability analysis, asbestos test ( if applicable) and water quality improvement analysis;

Project Scope of Work Should Include:

• Coordinate with City of Scottsdale to obtain all applicable

building/civil construction permits prior to reservoir construction;

• Coordinate with Arizona Department of Water Resource (ADWR)

to obtain all applicable construction permits prior to reservoir construction (Note: This is an ADWR Jurisdictional Dam);

• Construction administration & inspection services during the

construction phase at the discretion of the City; and

• Assistance with the City on public outreach effort as needed.

Project Scope of Work Should Include:

• Provide 10 copies
• Maximum of 12 pages
• SOQs are Due on Friday October 21, 2016 at noon
• Paper size shall be 8 ½ “ x 11”
• Each side of a page that contains evaluation criteria and

content

Submittal Requirements

The following will not be counted towards the maximum page limit UNLESS, they include evaluation criteria and additional content that could be considered by the selection panel.

• Front and back covers
• Cover letter
• Table of Contents pages
• Divider (tab) pages

Exceptions to the Maximum Page Limit

Please be advised the following will be grounds for disqualification, and will be strictly enforced:

• Receipt of submittal after the specified cut-off date

and time

• Too few copies of the submittal
• Deposit of submittal in the wrong location
• Violation of the “Contact with City Employees”

policy contained in the RFQ

Ground for Disqualifications

Can Xiao, P.E., Civil Engineer III Water Services Department Can.Xiao@phoenix.gov 602-256-4272

Project Manager

Questions?

Last day to turn in questions will be October 14, 2016 Office of the City Engineer Design and Construction Procurement Section Ellen Pimental , Contracts Specialist Ellen.Pimental@phoenix.gov (602) 534-1423

QUESTIONS AFTER TODAY

– Notifications (if any) –

Plan Holder List

–

Award https://www.phoenix.gov/streets/procurement/ current-opportunities

Department WEBPAGE

THANK YOU FOR ATTENDING