Warwickshire County Council Community Library Workshop Welcome Cllr Colin Hayfield Cllr Colin Hayfield Portfolio Holder Customers, Access and Ph Physical Assets, Warwickshire County i l A t W i k hi C t Council
Warwickshire County Council Library Support Ayub Khan Head of Libraries (Strategy) Head of Libraries (Strategy)
Warwickshire County Council I t Introduction d ti • Warwickshire Library and Information Service (WLIS) is developing an Service (WLIS) is developing an extensive support package for community run libraries community-run libraries • The support available is both technical and professional ongoing technical and professional, ongoing and - where necessary - bespoke
Warwickshire County Council Initial training and support • Initial training will cover basic library transactions such as loans and returns transactions such as loans and returns • Procedures manual for community libraries libraries • Level of training will depend on whether community groups opt to use our library management system (LMS) - or g y ( ) develop their own systems
Warwickshire County Council Library Management System (LMS) (LMS) • Community libraries can opt to use the C it lib i t t th county’s library management system • Efficient and effective way of managing loans loans • Customer access to countywide stock
Warwickshire County Council Technology • Community libraries using LMS will each get get - free or charge: free or charge: • One staff computer • One public computer giving access to the virtual library including licence and virtual library - including licence and maintenance • Free public wifi in existing library buildings F bli ifi i i ti lib b ildi
Warwickshire County Council Stock • Stock maintenance (quarterly cycle) • Stock processing and cataloguing Stock processing and cataloguing • Access to all Warwickshire library stock for those using LMS those using LMS Local delivery of customers’ orders • • We could also liaise with our suppliers, on behalf of community libraries, to request discounts on any additional new stock they buy
Warwickshire County Council Fixtures and fittings • Existing fittings and furniture will be E i ti fitti d f it ill b available to community libraries, free of charge • These will include shelving furniture and These will include shelving, furniture and any copiers or printers owned by WCC
Warwickshire County Council Ongoing help and advice • • Free telephone helpline for day to day Free telephone helpline for day-to-day library procedures • Quarterly visit from a member of WLIS staff • Performance monitoring and annual review review
Warwickshire County Council Additional support The WLIS can provide bespoke support or additional equipment such as: q p Specialist staff support Specialist staff support • • Further training • Extra IT equipment Extra IT equipment • Self-service machines However there will be a charge for these services
Warwickshire County Council A Are there any questions? th ti ?
Warwickshire County Council Community Support y pp Arrangements – Community R Run Library Bids Lib Bid Nick Gower Johnson – County Localities and Partnerships Manager – 01926 412053 nickgower- johnson@warwickshire.gov.uk j @ g Paul Tolley – Chief Executive, Warwickshire Community and Voluntary Action Voluntary Action – 01788 561637 paul@wcava.org.uk 01788 561637 paul@wcava org uk
Warwickshire County Council Support available • From the Localities and Partnerships Team at WCC • From WCAVA CWCDA and other organisations • Accessing the Support • Funding Opportunities – Big Society Fund and Area Committee Community Grants
Warwickshire County Council Questions / Clarification a) General Questions (Now) b) Individual Enquiries (this afternoon)
Warwickshire County Council Property David Soanes David Soanes Service Manager - Strategic Asset Management Asset Management
Warwickshire County Council L Lease/transfer of premises /t f f i A WCC owned buildings A. WCC owned buildings • Initial 5 year lease Initial 5 year lease • First year peppercorn rent • Second – fifth year, at an appropriately discounted Second fifth year, at an appropriately discounted rental (on the market rent), based on the community/social benefits being provided • Lease can be broken at any time on giving 6 months notice • Draft heads of terms will be provided together with • Draft heads of terms will be provided, together with the Code for Leasing Business Premises, which provides guidance on how a lease is structured.
Warwickshire County Council Lease/Transfer of Premises • After 5 years (or earlier if the group wishes), transfer the building on a long leasehold basis (125 years) the building on a long leasehold basis (125 years) • Payment by way of a premium – starting point Open Market Value, then discounted to reflect , community/social benefit • Need to get your own legal/professional representation. t ti
Warwickshire County Council Lease/Transfer of Premises B. WCC Leased buildings • WCC will surrender the leases • Community organisation will enter into lease Community organisation will enter into lease with Landlord
Warwickshire County Council Building Fabric • Community organisations will be responsible C it i ti ill b ibl for all maintenance • Buildings to be taken over in their current • Buildings to be taken over in their current condition • Schedule of condition will be agreed at the Schedule of condition will be agreed at the start of the lease • Dilapidations schedule on termination of the p lease • Latest condition surveys will be provided • Alterations can be made to the building subject to obtaining Landlord’s consent
Warwickshire County Council Running Costs • Community organisations to be responsible for all running costs i.e Electricity, Gas, Water, Rates, Cleaning, y, , , , g, Refuse collection, security, Insurance etc etc • Breakdown for each centre provided previously
Warwickshire County Council A Are there any questions? th ti ?
Warwickshire County Council Finance Chris Kaye Development & Support Manager p pp g
Warwickshire County Council Library Savings By 2013-2014 • £2,000,000 Total Savings (27% of 2011-2012 Budget) • 50% From Management & Support • 50% From Frontline Services Network 50% From Frontline Services Network
Warwickshire County Council Frontline Savings £419,000 Library Closures/Transfers £393,000 Reduced Opening Hours £95 000 R d £95,000 Reduction Of Mobile Fleet ti Of M bil Fl t £93 000 ICT & Relief Fund £93,000 ICT & Relief Fund £1,000,000 Total Frontline Savings
Warwickshire County Council Why Ask For Financial Information? • No Surprises – Complete Information • Sustainable Community Libraries y • We want you to succeed!
Warwickshire County Council Fi Financial Assessment Criteria i l A t C it i Financial Information that: 1. Supports the delivery of a Community Library Library. 2. Meets Library Savings Requirements.
Warwickshire County Council Evaluation Panel Criteria Community Library Bid That Meet Previous Conditions &: Or…. • Demonstrate f financial • Include clear & sustainability. concise information on any guarantees • Have clearly of underwriting by included VAT, other organisations Capital, Funding (ie. Parish Councils) implications
Warwickshire County Council Information Packs • Financial Information For Each Library • VAT Guidance • Capital Bid Information • Capital Bid Information • Required Financial Information For Submission.
Warwickshire County Council
Warwickshire County Council
Warwickshire County Council VAT • Different VAT Status For Community Libraries. • Financial Information Provided Excludes Financial Information Provided Excludes VAT (Submission may need to consider VAT costs VAT costs…) ) • Please seek specific VAT advice!!!
Warwickshire County Council Capital Spending In Community Libraries Capital Spending: 1. Buying Assets: Buildings, Equipment, Vehicles,Computer Hardware & Software, or 2. Increases The Useful Life of an Existing Asset, or 3. Increases The Value of an Existing Asset, or 4. Increases The Usefulness or Capacity of an Existing p y g Asset.
Warwickshire County Council Capital Funding Cannot Be Spent on… • Staff & Volunteer Costs • Moving Costs • Books • Utility Bills • Leasing Photocopiers • Leasing Photocopiers • Consumables • Repair & Maintenance, or Redecoration of Assets
Warwickshire County Council A Are there any questions? th ti ?
Warwickshire County Council Governance, Insurance and Contracts Jane Pollard – Corporate Legal Services Manager Paul White – County Procurement Manager
Warwickshire County Council Governance Arrangements • Legal Structures • Support Arrangements • • Community Legal representative Community Legal representative
Recommend
More recommend
