Commissioners Meeting T H U R S D A Y , J U N E 7 , 2 0 1 2 M O - - PowerPoint PPT Presentation

T H U R S D A Y , J U N E 7 , 2 0 1 2 M O N R O E C O M M U N I T Y C O L L E G E

RGRTA Board of Commissioners Meeting

• Pledge of Allegiance
• Adoption of Agenda

Roll Call and Determination of Quorum

• Regular Meeting Minutes of May 3, 2012

Approve Minutes and Acceptance of Reports

CEO Report

Presented by: Bill Carpenter

• Project Highlight
• Miscellaneous

Chief Executive Officer Report

Project Highlight

LATS CAD/AVL

Project Overview

• Install 4 Automatic Traveler Information Signs (ATIS) at SUNY

Geneseo

• Install 1 ATIS inside Geneseo Wegmans
• Install Computer Aided Dispatch / Automatic Vehicle Location in LATS

Vehicles

• Provide “Where’s my Bus?” (WMB) - Text Messaging Capability
• Enable 24 hour dispatch , RTS takes control when LATS offices close.

LATS Dispatch coverage is currently 6am-6pm Monday-Friday

• Update Radio hardware into FCC compliance
• Co-location of Livingston County emergency tower to provide better

coverage

Why LATS?

 Largest Regional location:

FY11-12 Total Ridership

• 245,962
• 114,792 of those riders were

SUNY Geneseo Students

 Largest Regional Fleet

consisting of 25 vehicles

ATIS signs to be installed at Geneseo College

Wayne Hall Residence and Lot H will have Pole Mounted signs The College Union and Library will have Wall Mounted signs

ATIS sign to be installed at Wegmans in Geneseo

• One ATIS single line sign

will be installed behind Wegman’s customer service counter.

• All Signs will be installed

during the month of July.

ATIS Sign and WMB Communication Plan

• Participation in student orientations: giving away canvas

“Geneseo/LATS” bags with information on service and WMB

• Signage attached to ATIS poles on how to use WMB
• Geneseo College website: promotional spots under

transportation and parking venue

• Poster campaign for all buildings
• LATS Facebook Page
• Meet with Student Government in September to review new

features of ATIS and WMB

• WMB business cards available in all buses
• WMB communication packet distributed to all subsidy partners

Project Costs

• Project is funded by a 5309 grant
• Total budget : $875,000
• Spent to date: $366,211
• Expected project closeout amount: $847,656
• Operating Costs 2013 and beyond: $40,125
• Communications (i.e. cellular modems, T1 Line)
• Vendor support for CAD/AVL, Radio/IVU Support*

*Contracted Services costs are not finalized.

Timeline

Date

Board Approval to proceed with CAD/AVL Communications System for LATS 6/2/2011 Project Start 11/1/2011 Signed Easement Agreement with Wegmans, confirmation of sign location and color 11/14/2011 Signed Easement Agreement SUNY Geneseo Sign Location, color and right to build 2/23/2012* Signs Ordered 3/5/2012 Engineering Drawings Complete 4/17/2012 Bid Documents Issued for Construction work (sign installation, electrical, etc.) 4/23/2012 Upgrade of Network to accommodate RTS-LATS communications (T1 & backup DSL) 5/25/2012 Vehicle Installations Complete 5/25/2012 Board Approval to proceed with Construction Contract 6/7/2012 Cut Vehicles over to production 7/20/2012 Construction Completed 7/30/2012 Go-Live 8/16/2012

*Project could not move forward without a signed contract from SUNY Geneseo, which was delayed by 3

• months. SUNY Geneseo’s original request was to have the ‘go-live’ to occur prior to start of fall semester;
• ur target date was 6/15. Due to creative planning and extra effort , the revised target date was delayed
• nly by 2 month, still meeting SUNY Geneseo’s timeline.

Timeline

August 16 Go Live Date Construction Complete May 25 Vehicle Installations Complete Board Approval to move forward with the construction June 7 July 20 July 30 Cut vehicles

• ver to

Production

You are here

Summary

• Strengthen Partnership with SUNY Geneseo
• Improved Radio Communications within Livingston

County and with RTS

• Dependable Real-Time Information for Customers

• Project Highlight
• Miscellaneous

Chief Executive Officer Report

RTS Quarterly Employee Meeting May 9, 2012 Lift Line Quarterly Employee Meeting May 11, 2012

Miscellaneous

Miscellaneous

• Beechwood

Neighborhood Clean Sweep May 12, 2012

Miscellaneous

The volunteers at Reconnect Rochester invite you to be "CAR-FREE" with us for one day. We're aiming to get 1,000+ Rochesterians to use public transit

• n June 21. Anyone, anywhere can participate. Just leave your car at home

and hop a bus with us!

Miscellaneous

• Attended Fortune Leadership Conference
• Meeting with Tony DiMarzo, owner of the HH Warner Building
• Attended 2012 Financial Executive of the Year Awards Luncheon
• Customer Town Meeting
• Attended 2012 State of the County Address by Maggie Brooks
• Met with Assemblyman Harry Bronson and Chris Hilderbrant, COO of

Center for Disability Rights

• 6 Pack Lunch Meeting with Employees

Financial Report

Presented by: Robert Frye

Financial Report

RGRTA - Consolidated Budget Status Report - FY 2012-2013 As of 4/30/12 - (In Thousands)

Budget FYTD Projected Budget Revenues 2012-13 4/30/2012 3/31/2013 Variance Total Locally Generated $ 28,718 $ 2,533 $ 29,390 $ 671 Total Government Subsidies $ 43,244 $ 3,600 $ 43,291 $ 48 Mortgage Tax $ 6,850 $ 566 $ 6,950 $ 100 Grand Total Revenue $ 78,812 $ 6,699 $ 79,631 $ 819 Expenses Personnel Salary & Wages $ 35,797 $ 2,870 $ 36,244 $ (447) Fringe Benefits $ 22,161 $ 1,439 $ 22,273 $ (112) Total Personnel $ 57,958 $ 4,310 $ 58,517 $ (559) Non-Personnel Services $ 4,356 $ 247 $ 4,190 $ 165 Fuel/Lubricants $ 7,570 $ 640 $ 7,574 $ (3) Parts $ 3,178 $ 224 $ 3,178 $ - Other $ 6,600 $ 487 $ 6,654 $ (54) Total Non-Personnel $ 21,704 $ 1,599 $ 21,596 $ 108 Grand Total Expenses $ 79,662 $ 5,908 $ 80,113 $ (451) Net Income/Deficit From Operations & Subsidies $ (850) $ 791 $ (482) $ 368

Consent Resolutions

RGRTA 43-2012

P r e s e n t e d b y D a v i d C o o k , V P P r o c u r e m e n t & G r a n t s A d m i n i s t r a t i o n

Resolution Authorizing the Declaration of Buses and Office Furniture as Surplus

RGRTA 44-2012

P r e s e n t e d b y D a v i d C o o k , V P P r o c u r e m e n t & G r a n t s A d m i n i s t r a t i o n

Resolution Awarding Contract for Real Estate Appraisal Services

RGRTA 45-2012

P r e s e n t e d b y M a r k B a l l e r s t e i n , D i r e c t o r o f E n g i n e e r i n g

Resolution Authorizing the Award of a Contract for Commissioning Agent Services for the Renaissance Square Transit Center

RGRTA 46-2012

P r e s e n t e d b y D a w n S y w u l s k i , M a n a g e r o f C o n t r a c t A d m i n i s t r a t i o n

Resolution Awarding a Contract for Installation and Maintenance

• f On-Street Dynamic Messaging Signs in Livingston County

RGRTA 47-2012

P r e s e n t e d b y D a v i d C o o k , V P P r o c u r e m e n t & G r a n t s A d m i n i s t r a t i o n

Resolution Acknowledging Annual Board Review and Approval of RGRTA’s Procurement Guidelines

RGRTA 48-2012

P r e s e n t e d b y R o b e r t F r y e , C F O

Resolution Authorizing Establishment of Depository Bank Account

RGRTA 49-2012

P r e s e n t e d b y D a v i d C o o k , V P P r o c u r e m e n t & G r a n t s A d m i n i s t r a t i o n

Resolution Amending a Contract with Clean Source for Janitorial Services

RGRTA 50-2012

P r e s e n t e d b y B r u c e P h i l p o t t , D i r e c t o r o f T r a n s p o r t a t i o n O p e r a t i o n s

Resolution Extending the Fuel Service Agreement with the City of Rochester to Include Diesel Fuel

Motion to Adjourn the Monthly and Move into Annual Meeting

T H U R S D A Y , J U N E 7 , 2 0 1 2 M O N R O E C O M M U N I T Y C O L L E G E

RGRTA Board of Commissioners Annual Meeting

• Adoption of Annual Meeting Agenda, June 7, 2012
• Approve Annual Meeting Minutes, June 2, 2011

Approve Minutes of Preceding Joint Annual Meeting

RGRTA 51-2012

P r e s e n t e d b y H a r o l d C a r t e r , G e n e r a l C o u n s e l / C A O

Resolution Ratifying Actions of Commissioners/Directors and Officers of the Rochester-Genesee Regional Transportation Authority and Its Subsidiaries

Election of Officers

R-GRTA Officers BBS Officers Chairman James H. Redmond President Paul Battaglia Vice Chairman Frank Vitagliano Vice President Frank Vitagliano Secretary Edward W. White Secretary Edward W. White Treasurer Michael P. Jankowski Treasurer Michael Jankowski RTS Officers LATS Officers Chairman James H. Redmond President Milo Turner Vice Chairman Frank Vitagliano Vice President Frank Vitagliano Secretary Barbara Jones Secretary Edward W. White Treasurer Michael Jankowski Treasurer Michael Jankowski Lift Line Officers WATS Officers President James H. Redmond President Michael Jankowski Vice President Frank Vitagliano Vice President Frank Vitagliano Secretary Edward W. White Secretary Edward W. White Treasurer Michael Jankowski Treasurer Michael Jankowski GTCS Officers WYTS Officers Chairman James H. Redmond President Frank Vitagliano Vice Chairman Frank Vitagliano Vice President Tom Argust Secretary Karen Pryor Secretary Edward W. White Treasurer Michael Jankowski Treasurer Michael Jankowski OTS Officers STS Officers President Henry Smith, Jr. President Edward W. White Vice President James Redmond Vice President Frank Vitagliano Secretary Thomas Argust Secretary James Redmond Treasurer Michael Jankowski Treasurer Michael Jankowski

2012 RGRTA Slate of Nominated Officers

Standing Calendar

Location Key: MCC: Monroe Community College, 1000 E. Henrietta Rd. – R. Thomas Flynn Building (Building 3) Room: Monroe B Hyatt Regency, 125 East Main Street, Rochester RGRTA: 1372 E. Main Street, Newly Completed Board Room ****To Be Determined MEETING INFORMATION DATE TIME

RGRTA Compensation Committee Meeting Thursday, March 15, 2012 RGRTA 1st Floor Board Room 12PM – 2:00PM RGRTA Compensation Committee Meeting Monday, March 26, 2012 RGRTA 1st Floor Board Room 12PM – 2:00PM RGRTA Regular Board Meeting Thursday, April 5, 2012 MCC 12PM – 2:00PM RGRTA Compensation Committee Meeting Wednesday, April 18, 2012 RGRTA 1st Floor Board Room 11:30AM – 1:30PM RGRTA Quarterly Board Meeting Thursday, May 3, 2012 Hyatt 12PM - 2:00PM RGRTA Finance/Investment Committee Meeting RGRTA Regular Board Meeting RGRTA Annual Meeting Thursday, June 7, 2012 MCC Thursday, June 7, 2012 MCC Thursday, June 7, 2012 MCC 10:30AM - 11:30AM 12PM – 1:30PM 1:30PM – 2:00PM RGRTA Audit Committee Meeting Thursday, June 21, 2012 RGRTA 1st Floor Board Room 10:30AM – 11:30AM RGRTA Board Meeting Thursday, July 5, 2012 RGRTA 12PM – 2:00PM RGRTA Governance Committee Meeting RGRTA Quarterly Board Meeting Thursday, August 2, 2012 RGRTA Thursday, August 2, 2012 RGRTA 10AM – 11:30 AM 12PM – 2:00PM RGRTA Governance Committee Meeting RGRTA Board Meeting Thursday, September 6, 2012 RGRTA Thursday, September 6, 2012 RGRTA 10AM – 11:30AM 12PM – 2:00PM RGRTA Audit Committee Meeting RGRTA Board Meeting Thursday, October 4, 2012 RGRTA Thursday, October 4, 2012 RGRTA 10:30AM – 11:30AM 12PM – 2:00PM RGRTA Quarterly Board Meeting RGRTA Annual Governance Training Wednesday, November 14, 2012**** 10AM – 11:30AM 12PM – 5:00PM RGRTA Board Meeting Thursday, December 6, 2012 RGRTA 12PM – 2PM

T H U R S D A Y , J U N E 7 , 2 0 1 2 M O N R O E C O M M U N I T Y C O L L E G E

RGRTA Board of Commissioners Annual Meeting