(CFSGA) Workshop Spring 2019 Kar aren Se Seay Federal Programs [PDF]

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Supporting Schools and Students to Achieve

SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION

2019-2020 Consolidated Federal and State Grant Application (CFSGA) Workshop

Spring 2019 Kar aren Se Seay Federal Programs Director

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Pocatello- May 1, 2019 Twin Falls- May 2, 2019 Nampa- May 7, 2019 Coeur d’Alene- May 9, 2019

Federal Programs

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Title I-A

Federal Programs staff

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Title I-A reports and applications

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CFSGA Log On

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CFSGA Homepage

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CFSGA links

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Equitable Services to Private Schools

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Title I-A CFSGA tabs

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Title I-A Contact Information (IDCI)

Make sure your general information is up to date.

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District Contact Information (IDCI)

Note the McKinney-Vento changes

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Title I-A Allocations

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Title I-A Carryover Enter your estimated carryover balance as of September 30, 2019.

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Why Carryover?

Why Carryover? Since Federal Grants are available for 12 months, your LEA’s 2018-19 award may be stretched between two school years.

School Year Award 2018-19 school year 2019-20 school year 7/1/2018 received $100,000 $85,000 (at least 85%) $15,000 (no more than 15%) 7/1/2019 received $120,000 $120,000 Total Budget $135,000

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Carryover is your LEA's "unobligated” and “unspent” prior year allocation balance as of 9/30/2019.

What is Carryover?

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In other words,

What do you expect your LEA’s balance will be after all obligations(prior to 9/30/2019) have been paid? Obligation = binding commitment to pay out money, such as entering into a contract to pay for supplies or services.

Carryover

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Carryover Chart

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Carryover Example Example

2018-19 school year Description $100,000 Received 7/1/2018 ($80,000) Spent 7/1/2018-9/30/2019 ($5,000) Obligated before 9/30/2019 (signed contracts, submitted PO, placed purchase orders). All payments will be processed after 9/30/2019 $15,000 Carryover balance as of 9/30/2019

Most likely, the LEA’s internal budget carryover balance will be different because the district’s Fiscal Year ends on June 30th (rather than September 30th).

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Carryover Limitation Carry ryover lim limitation depends on a program requirement

Program Maximum Percent of Total Allocation Title IA Basic Program 15% Title IC Migrant Program 15% Title IIA Improving Teacher Quality 25%, reasonable and necessary Title III English Language Acquisition reasonable and necessary Title V-B Rural and Low Income 25%, reasonable and necessary

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An LEA may, once every three years, waive the 15% carryover

limitation if the SDE determines that the request of an LEA is reasonable and necessary

Comments section of the Consolidated Federal and State Grants

Application WHY you have the excess carryover. How you plan to expend the funds in the coming year, so you don’t have excess in the future. If If your r bala lance exceeds th the maxim imum allo llowable le, you may file file a waiv iver

Carryover Waiver

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Set Asides - Homeless and Neglected

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Set Asides - Parent & Family Engagement

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Set Asides - Other Activities

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Allocations and Set Asides Total amount available to schools must match total amount allocated to schools.

Don’t forget to save!

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Allocation to Schools tab Select School Eligibility & Program Type. Determine your PPA for each school served.

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Allocation to Schools tab - Enrollment

Free & Reduced and Enroll llment Co Count

Free & Reduced Lunch and Enrollment numbers are prepopulated
Data as of March 2, 2019 is pulled from the CNP eligibility reporting
CEP schools= the “base” year count multiplied by 1.6
If the cells are blank, it means no data was reported in March-edit manually

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Allocation to Schools tab - Eligibility

Eligibility

Poverty percentage is either above 35% or above the LEA’s average

Exceptions for the “below 35%” schools

Grandfather provision: A school may be served during the 18-19 if it was eligible

last year

125% rule: Must serve all eligible schools at 125% first. Then allocate the

remainder to the “below 35%” schools

Feeder Pattern: May use the average from elementary schools that feed into a

high school if that school did not collect enough free & reduced lunch forms to make it to 35%

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Example – Ranking per grade span

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Example –ranking across the LEA regardless of grade span

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Enrollment < 1,000
LEAs with one school per grade span

Ranking Order Exception Allocation to Schools tab - Ranking

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Allocation to Schools tab - Total

Allocation to Schools must match total amount available to schools on the Allocation & Set Asides tab.

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Title I-A Budget tab Title I-A budget must equal the Total Allocation

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Object Codes 100-500

Include any Administrative Costs from Allocation & Set Asides tab under Salaries and Employee

Benefits. Also

list # of FTEs for each school.

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Set-Asides and Indirect Cost

Any Set-Asides for Equitable Services for Private Schools, Homeless, Parent and Family Engagement, and Indirect Cost Rate are pre- populated.

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Title I-A Budget Set-Asides

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FROM

Title II-A Supporting Effective Instruction
Title IV-A Student Support and Academic Enrichment

TO

Title I-A Improving Basic Programs
Title I-C Education of Migratory Children
Title I-D Neglected and Delinquent
Title III-A English Language Acquisition
Title V-B Rural Education Program

LEA may transfer funds:

Transferability of Funds

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Transferability link

Go to the Title IV-A Funding Transferability link and fill out the table (FROM and TO). Remember to add comments and save.

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Transferability Example

Example in CFSGA Beta

https://apps.sde.idaho.gov/Beta/CFSGA/ProviderYear /3f33903e-affb-4b82-9339- 35524e946fe4/26/TitleSix/TitleSixIndex

Handout

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The transferability affects three areas in the CFSGA

Equitable Services Calculation
The “receiving” program’s budget will be increased by the

transferred in amount

The “sending” program’s budget will be reduced the

transferred out amount

Transferability process

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The transferability does not affect anything in the GRA Grant Reimbursement Application will still prepopulate all allocations in their own grants because each grant has its own CFDA number and the funds cannot be mixed between each other.

Transferability - allocations

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Title I-A Consolidated Schoolwide

Program Type must be marked Consolidated Schoolwide under Allocation to Schools tab

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Consolidated Schoolwide

Click on the Consolidated Budgets link.

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Consolidated Schoolwide Budgets

Complete a consolidated schoolwide budget for each participating school.

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GRA requests

Make sure your Title I-A GRA requests align with

your Title I-A budget in the CFSGA.

Include a description for each expenditures.
See examples of GRA requests in handout.

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Action Plan - Schoolwide Program

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Action Plan - Targeted Assistance Schools

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Action Plan - Equitable Services

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Action Plan - Parent & Family Engagement

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Parent & Family Engagement- School Plan

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Parent & Family Engagement- Compact

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Action Plan – Parents Right-to-Know

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Action Plan - Other Set-Asides

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Action Plan - Teacher Incentive

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Action Plan - Foster Care

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Action Plan - Additional Plan Provisions

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NEW - Homeless Education tab

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Homeless Education tab

Prepopulated Prepopulated

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Determining Homeless Set-Aside

It Items # 1-4: D Determining Set-Aside

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Homeless Liaison Duties

It Items # 5, , 8, , 9, , 13, 14, 16: H Homeless Li Liaison Duti ties

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Homeless Education Processes & Policy

It Items # 6, , 7, , 10, 11, 12, 15, 17: Homeless Education Processes & Policy

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TENTATIVE - Fall 2019 MV Training Dates

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CFSGA Submission

An approvable plan is due no later than June 30, 2019. Complete all assurances and Submit only after all program applications have been completed!

Status: Submitted*

If you need to revise … you must contact Elmira Feather to “unlock” your plan.

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Professional Development Opportunities

New & Experienced Federal Programs Directors Meeting – Sept. 24-25 National ESEA Programs Conference- 2020 Atlanta Family & Community Engagement Conference- Oct. 7-8 Danielson Framework for Teaching Trainings NAEHCY Homeless Education Conference – Nov. 2-5 WIDA National Conference- Oct. 15-18 Migrant ID & R Forum- Oct. 1-3 Additional state and regional trainings

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ESEA Federal Programs

Director: Federal Programs - Karen Seay: 208.332.6978 or kseay@sde.idaho.gov Coordinators: Title I-A Improving Basic Programs - Kathy Gauby: 208.332.6889 or kgauby@sde.idaho.gov School Improvement & Support - Tyson Carter: 208.332.6917 or tcarter@sde.idaho.gov Family & Community Engagement - Jill Mathews: 208.332.6855 or jmathews@sde.idaho.gov Foster Care Liaison- Jill Mathews: 208.332.6855 or jmathews@sde.idaho.gov Title I-C Migrant Education Program - Sarah Seamount: 208.332.6958 or sseamount@sde.idaho.gov Title I-D Neglected, Delinquent, or At-Risk - Suzanne Peck: 208.332.6904 or speck@sde.idaho.gov Title II-A Supporting Effective Instruction - Teresa Burgess: 208.332.6891 or tburgess@sde.idaho.gov Educator Effectiveness - Teresa Burgess: 208.332.6891 or tburgess@sde.idaho.gov Title III-A English Learner Program - Alissa Metzler: 208.332.6905 or ametzler@sde.idaho.gov Title IV-A Student Support & Academic Enrichment Program - Kathy Gauby: 208.332.6889 or kgauby@sde.idaho.gov Title V-B Rural Education Program Specialist- Lisa English: 208.332.6911 or lenglish@sde.idaho.gov Title IX-A Homeless Children & Youths - Suzanne Peck: 208.332.6904 or speck@sde.idaho.gov Funding & Fiscal Accountability - Elmira Feather: 208.332.6900 or efeather@sde.idaho.gov Equitable Services to Private Schools Ombudsman - Michelle Clement Taylor: 208.332.6963 or mtaylor@sde.idaho.gov School Choice - Michelle Clement Taylor: 208.332.6963 or mtaylor@sde.idaho.gov EL & Migrant Program Specialist - Kelly Wheeler: 208.332.6907 or kwheeler@sde.idaho.gov Federal Programs Administrative Assistant - Michelle Perreira: 208.332.6942 or mperreira@sde.idaho.gov

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