Central Sewershed Package 7 - UIW M. Antonio Leyva, P .E. Manager - - PowerPoint PPT Presentation

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Central Sewershed Package 7 - UIW M. Antonio Leyva, P .E. Manager - - PowerPoint PPT Presentation

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Central Sewershed Package 7 - UIW M. Antonio Leyva, P .E. Manager Engineering Carmen C. Groth, P .E. Project Engineer Luis Machuca, EIT Graduate Engineer I Florinda Gonzales Interim Contract Administrator David Ridgway, P .E. Non-

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  • M. Antonio Leyva, P

.E.

Manager – Engineering

Carmen C. Groth, P .E.

Project Engineer

Luis Machuca, EIT

Graduate Engineer I

Florinda Gonzales

Interim Contract Administrator

David Ridgway, P .E.

Project Engineer of Record

Central Sewershed Package 7 - UIW

Non- Mandatory Pre-Bid Meeting February 13, 2020

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February 13, 2020 Page 2

Central Sewershed Package 7 - UIW

Oral Statements

Oral statements or discussion during the pre-bid meeting today will not be binding, nor will it change or affect the terms

  • r conditions within the Plans and Specifications of this
  • Project. Changes, if any, will be addressed in writing only via

an Addendum.

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Central Sewershed Package 7 - UIW

Agenda

  • General Information
  • Small, Minority,Women, andVeteran-Owned Business (SMWVB Requirements)
  • IFB Schedule
  • Bid Packet Preparation
  • Statement of Bidder’s Experience
  • Contract Requirements
  • Contract Solicitations Website – Recent Changes
  • Vendor Registration
  • Key Reminders
  • Contract Background
  • Project Requirements and Details
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General Information

  • This is a Non-Mandatory pre-bid meeting.
  • This presentation and the sign-in sheet will be posted to the

SAWS website.

  • The construction estimate is $3,424,529.60
  • Construction services being procured through IFB
  • Completion is scheduled for 90 calendar days
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Aspirational SMWVB Goal

Industry Aspirational SMWB Goal Construction 20%

The aspirational SMWVB goal is 20% of your total bid price.

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Accepted SMWVB Certification Agency

  • South Central T

exas Regional Certification Agency

(Includes the T exas Historically Underutilized Business “HUB” Program) Minimum Qualifications for SMWVB recognition:

  • SBE-Certified (even MBEs and WBEs)
  • Local office or local equipment yard
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Central Sewershed Package 7 - UIW

Accepted SMWVB Certifications

  • Small Business Enterprise (SBE)
  • Minority Business Enterprise (MBE) (Includes AABE; ABE;

HABE and NABE)

  • Woman-owned Business Enterprise (WBE)
  • Veteran-owned Business Enterprise (Tracked)
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Central Sewershed Package 7 - UIW

Good Faith Effort Plan (GFEP) FAQs

  • Q: Is the 20% SMWVB goal mandatory?

A: No, but we ask prime contractors to do their best with good faith outreach efforts. If the goal is not met, proof

  • f outreach efforts is required with the submittal.
  • Q: What if I am having trouble finding SMWVB subcontractors?

A: Please email the SMWVB Program Manager with the scopes of work you are seeking. You will receive lists of local SMWVB-certified firms to contact.

  • Q: What if my business is SMWVB-certified? Do I need to find SMWVB subs?

A: If your firm is SMWVB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a good faith outreach effort is still necessary.

  • Q: Do I need to include all my subcontractors in the GFEP or just those that qualify towards the

SMWVB goal? A: All subcontractors need to be included in the GFEP, even those that may not count towards the SMWVB goal.

  • Q: What if I have questions about the GFEP?

A: Please contact the SMWVB Program Manager at 210-233-3420, or at Marisol.Robles@saws.org . GFEP questions can be asked at any time before the submittal is due.

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Post Award: Subcontractor Payment & Utilization Reporting (S.P .U.R.) System

  • 1. Subcontractor & Supplier Payment Tracking
  • 2. Subcontractor and Supplier Additions or Substitutions
  • 3. LCP Tracker
  • 4. Must be Current and Accurate before Retainage is released

https://saws.smwbe.com

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Central Sewershed Package 7 - UIW

IFB Schedule

Questions Due

February 26, 2020 10:00am (CT) Answers Posted February 28, 2020 2:00pm (CT)

Bids Due

March 6, 2020 10:00am (CT)

Board Award April 2020

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Central Sewershed Package 7 - UIW

Bid Packet Preparation

  • Utilize the Bid Packet Checklist within the specifications

– All items due with the bid

  • Double check all mathematical calculations and verify all extensions
  • Addendums are acknowledged on the Bid Proposals
  • Ensure Mob and Prep of ROW do not exceed the percentage
  • References and contact information must be verified prior to submitting

bid(s)

  • A Baseline Schedule should be part of the Bid Packet
  • NTP date of 4/14/2020
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Statement of Bidder’s Experience

  • Bidder must answer all questions completely and all information must

be clear, accurate and comprehensive. Projects A-1, A-2 and A-3 shall be separate projects and to have been completed by the Bidder.

– Project A-1 demonstrates construction of a minimum of 1,000 LF by cure-in-place pipe (CIPP) construction for sanitary sewer mains 24-inches in diameter or larger. – Project A-2 demonstrates construction of a minimum of 2,000 LF by cured-in-place pipe (CIPP) construction for sanitary sewer mains 30-inches in diameter or larger. – Project A-3 construction of a minimum of 1,000 LF by cured-in-place pipe (CIPP) construction for sanitary sewer mains 36-inches in diameter or larger. – A-1,A-2 and A-3 must be different.

If all fields are not completed, the Bid is at risk for being rejected due to non-

  • responsiveness. It is not acceptable to indicate “See Attached.”
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Statement of Bidder’s Experience Continued

  • Projects A-4 and A-5 shall be separate projects and to have been

completed by the Bidder or Bidder’s Bypass Subcontractor.

– Project A-4 demonstrates successful performance of existing gravity sanitary sewer mains bypass system with a peak flow rate of 15 million gallons per day (MGD) capacity or larger. – Project A-5 demonstrates successful performance of a sanitary sewer bypass pumping system on a wastewater collection system piping of 24” diameter or larger. – A-4 and A-5 must be different.

If all fields are not completed, the Bid is at risk for being rejected due to non-

  • responsiveness. It is not acceptable to indicate “See Attached.”
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Central Sewershed Package 7 - UIW

Contract Requirements

  • Certified payroll to be submitted on weekly basis
  • Wage decisions are included within the specifications
  • Contractors to utilize LCP Tracker
  • Site visits are random and unannounced
  • Interviews will be Conducted and will be private & confidential
  • Payroll records are subject to review
  • All apprenticeship programs will need to be approved by Department of Labor prior

to starting

  • Contractors are responsible for sub-contractor payroll
  • Late payrolls delay contractor payments from SAWS

Prevailing Wage Rate and Labor Standards – Section 2.10 of the General Conditions

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Central Sewershed Package 7 - UIW

Contract Requirements

  • Insurance requirements are found in Section 5.7 of the GCs

– Builder’s Risk is not required but per Supplemental Conditions, Installation Floater is required – Maintain insurance coverage during the construction of this Project

  • Compliant prior to executing the contract
  • Will ask for insurance prior to Board award to expedite

execution of the contract

– Any deficiencies must be corrected prior to Board award

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Contract Solicitations Website – Recent Changes

  • To locate the Contract Solicitations website choose Resources
  • At the drop down menu choose Contract Solicitations.
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Contract Solicitations Website – Recent Changes

  • Choose the specific project
  • The following buttons are

now located under the advertisement:

– Notify Me – Plan Holder’s List – Downloads

  • Plans
  • Specs
  • Addendums
  • Geotechnical Report
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Vendor Registration & Notification (VRN)

  • Please register through SAWS Vendor Registration Program on the

SAWS website at www.saws.org to ensure access to the latest information.

  • T
  • receive updates on specific projects, registered vendors must

‘Subscribe’ to the project by selecting the project, and clicking ‘Subscribe’ under the Notify Me box. https://apps.saws.org/Business_Center/Contractsol/

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Central Sewershed Package 7 - UIW

Key Reminders

  • All questions should be sent in writing to the corresponding Contract

Administrator by email or fax.

  • Please identify the project by its associated solicitation number.
  • Contractors should not contact the SAWS project engineer, the consultants

for this project, or any other SAWS staff up until Board award.

  • Late bids will not be accepted, and will be returned unopened.
  • If mailing bids, ensure that sufficient time is allowed for the package to reach

SAWS.

  • If bids will be delivered in person to SAWS, Respondents should allow

sufficient travel time, as well as time to check in at the guard station.

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Central Sewershed Package 7 - UIW

Contact Information

Contact Name Title Telephone Number Email address Florinda Gonzales Interim Contract Administrator 210-233-3914 Florinda.Gonzales@saws.org Marisol V. Robles SMWVB Program Manager 210-233-3420 Marisol.Robles@saws.org

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Contract Background

  • Sealed bids are requested by the San Antonio Water System for the rehabilitation of

approximately 2,760 linear feet of 24-inch and smaller, and 830 linear feet of 54 inch diameter sanitary sewer mains using cured- in-place pipe (CIPP) construction method, the replacement or reconnection of sanitary sewer services and the replacement, reconstruction, or rehabilitation of associated sanitary sewer manholes.

  • Project Fund will finance this expenditure included in the CY 2020
  • Project is part of the Consent Decree
  • Contractor is to become familiar with the plans, specifications, and project location.
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Project Location Map

  • Within The University of the Incarnate Word

Campus on E. Hildebrand Ave. and Broadway St.

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Contract Background

  • Contractor to submit a completion report when the project is

complete

– Pre and post MPEG-1 video and video logs – Any tests and/or submittals specified in the Contract Documents

  • Payment

– The unit price cost for items shall include all the necessary incidental work as subsidiary to the item unless otherwise specifically called out in the plans or approved by SAWS

Special Conditions

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Project Requirements

  • Worksite

– No excavation work of any kind may begin until authorized by SAWS – Preliminary work such as televising, utility investigation/potholing, setup and testing of bypass pumping may not begin until approval in writing by SAWS

  • Consent Decree Notice Provisions

– Retention of documents – Notification of events that may cause delay – Liability for stipulated penalties

Supplemental Conditions

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Project Requirements

  • Contractor shall perform the Work with its own organization on at least 40% of the

total original contract price.

  • Liquidated damages will be assessed as follows for final completion extending

beyond contract time of all Project Phases:

  • Any days tallied after 42 days will be assessed as a Tier 6 rate.

Supplemental Conditions

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Project Requirements

  • SS-801: Tree & Landscaping Protection
  • SS-802: Tree Pruning, Soil Amendment & Fertilization
  • SS-910: Sanitary Sewer Manhole Rehabilitation
  • SS-33-01-30.61: Sealing/Stoppage of Groundwater Leaks & Infiltration Through Pipe

Joints and Pipe Cracks

Special Technical Specifications

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Project Requirements

  • Item 100: Intermediate Demobilization & Remobilization
  • Item 540: Temporary Erosion , Sedimentation & Water Pollution Prevention and

Control

  • Item 550: Trench Excavation Safety Protection
  • Item 855: Reconstruction of Existing Manholes- Flowable Fill
  • Item 864-2: Bypass Pumping Large Diameter Sanitary Sewer- Addition Pavement
  • Item 864-1: Bypass Pumping Small Diameter Sanitary Sewer-Additional Pavement
  • Item 866: Sewer Main Television
  • Item 901: Rehabilitation off Sanitary Sewer By Cured-In-Place Pipe: Water Inversion
  • Item 1103: Point Repairs and Obstruction Removals
  • Item 1109: Sanitary Sewer Lateral Stub Outs or Reconnections

Special Provisions to T echnical Specifications

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Project Requirements

COSA

  • Tree Permit
  • Flood Plain Permit
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Central Sewershed Package 7 - UIW

  • 90 Calendar Days
  • ROE Expire August 01, 2020
  • UIW & Headwaters At Incarnate Word Coordination
  • Early Mobilization with Coordination for Non-intrusive Work
  • Full Mobilization May 13th
  • Staking of Work Area, Headwaters at Incarnate Word
  • No T

emporary Access Path Required/ Repair Damage After Work

  • Six Day/ 24-Hours/Day Work Week
  • Bypass Pumping Restoration Inclusive

Project Requirements

Schedule & Submittals

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T wo Property Owners

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Overall Plan

For CIPP work on existing 8-inch, 24-inch, and 54-inch pipelines

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Connection Points

Inflow & Outflow

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Rehabilitation

Manholes & Siphon Structures

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Sealing of Groundwater Leaks & Infiltration Through Pipe Joints and Pipe Cracks

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Inflow and Infiltration

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Suggested Bypass Pumping

For CIPP work on existing 54-inch pipeline

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Suggested Bypass Pumping

For CIPP work on existing 54-inch pipeline

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Suggested Bypass Pumping

For CIPP work on existing 24-inch & 8-inch pipeline

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Suggested Bypass Pumping

For CIPP work on existing 24-inch pipeline

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Suggested Traffic Control Plan

During CIPP work on existing 54-inch pipeline

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Suggested Traffic Control Plan

During CIPP work on existing 24-inch & 8-inch pipelines

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QUESTIONS?

Reminder: Oral statements or discussion during the pre-bid meeting today will not be binding, nor will it change or affect the terms or conditions within the Plans and Specifications of this

  • Project. Changes, if any, will be addressed in writing only via an Addendum.
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SLIDE 43
  • M. Antonio Leyva, P

.E.

Manager – Engineering

Carmen C. Groth, P .E.

Project Engineer

Luis Machuca, EIT

Graduate Engineer I

Florinda Gonzales

Interim Contract Administrator

David Ridgway, P .E.

Project Engineer of Record

Central Sewershed Package 7 - UIW

Non- Mandatory Pre-Bid Meeting February 13, 2020