Multiple Sewershed Package 8 - CIPP Carmen C. Groth, P .E., PMP , - - PowerPoint PPT Presentation

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Multiple Sewershed Package 8 - CIPP Carmen C. Groth, P .E., PMP , - - PowerPoint PPT Presentation

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Multiple Sewershed Package 8 - CIPP Carmen C. Groth, P .E., PMP , MBA Project Engineer M. Antonio Leyva, P .E. Manager Engineering Fred Flores Contract Administrator Diana Woltersdorf Manager Contract Administration Marisol V.

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Carmen C. Groth, P .E., PMP , MBA

Project Engineer

  • M. Antonio Leyva, P

.E.

Manager – Engineering

Fred Flores

Contract Administrator

Diana Woltersdorf

Manager – Contract Administration

Marisol

  • V. Robles

SMWVB Program Manager

Ernest T. Maestas, P .E.

Project Engineer of Record

Multiple Sewershed Package 8 - CIPP

Mandatory Pre-Bid Meeting October 5, 2018

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Multiple Sewershed Package 8 - CIPP

Oral Statements

  • Oral statements or discussion during the pre-bid meeting

today will not be binding, nor will it change or affect the terms

  • r conditions within the Plans and Specifications of this
  • Project. Changes, if any, will be addressed in writing only via an

Addendum.

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Multiple Sewershed Package 8 - CIPP

Multiple Sewershed Package 8 - CIPP

  • Firms that are represented here today by signing in on the sign-

in sheet may submit as a prime contractor for this project.

  • This presentation and the sign-in sheet will be posted to the

SAWS website.

Mandatory Pre-Bid Meeting

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Multiple Sewershed Package 8 - CIPP

SMWVB Program Aspirational Goal

Industry SMWVB Goal Description

Heavy Civil/Utility Construction 20%

  • Typically: Low-Bid
  • Rarely: CMAR, Design-Build,
  • r RFCSP
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Vendor Registration & Notification (VRN)

  • Receive bid notices directly in your email “Inbox”.
  • Download bid documents.
  • Subscribe to specific bids.
  • Receive addendum notifications.

http://www.saws.org/business_center/vendor/register.cfm

Reasons to Register in the VRN

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Accepted SMWVB Certifications

  • Minority Business Enterprise (MBE) (Includes AABE, ABE,

HABE AND NABE)

  • Small Business Enterprise (SBE)
  • Woman-owned Business Enterprise (WBE)
  • Veteran-owned Business Enterprise (Tracked, but not eligible

for points)

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Accepted SMWVB Certification Agency

  • South Central T

exas Regional Certification Agency

(Includes the T exas Historically Underutilized Business “HUB” Program) Minimum Qualifications for SMWVB recognition:

  • SBE-Certified (even MBEs and WBEs)
  • Local office or local equipment yard
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Multiple Sewershed Package 8 - CIPP

Good Faith Effort Plan (GFEP) FAQs

  • Q: Is the 20% SMWB goal mandatory?

A: No, but we ask prime consultants to do their best with good faith outreach efforts. If the goal is not met, proof of outreach efforts is required with the submittal.

  • Q: What if I am having trouble finding SMWB subconsultants?

A: Please email the SMWVB Program Manager with the scopes of work you are seeking. You will receive lists of local SMWVB-certified firms to contact.

  • Q: What if my business is SMWB-certified? Do I need to find SMWB subs?

A: If your firm is SMWVB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a good faith outreach effort is still necessary.

  • Q: What if I have questions about the GFEP?

A: Please contact the SMWVB Program Specialist at 210-233-2950, or at Marisol.Robles@saws.org . GFEP questions can be asked at any time before the submittal is due.

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Multiple Sewershed Package 8 - CIPP Post Award: Subcontractor Payment & Utilization Reporting (S.P .U.R.) System & Subcontractor Changes https://saws.smwbe.com

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Multiple Sewershed Package 8 - CIPP

Subcontractor Change Request

Any changes in subcontractors or suppliers requires prior approval from SAWS:

http://www.saws.org/business_center/contractsol/forms.cfm or http://www.saws.org/business_center/contractsol/forms/SMWBChangeForm.pdf

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Multiple Sewershed Package 8 - CIPP

Contract Requirements

  • Wage decisions are included within the specifications
  • Contractors to utilize LCP Tracker
  • Site visits are random and unannounced
  • Interviews will be Conducted and will be private & confidential
  • Payroll records are subject to review
  • All apprenticeship programs will need to be approved by Department of Labor prior to starting
  • Certified payroll to be submitted on weekly basis
  • Contractors are responsible for sub-contractor payroll
  • Late payrolls delay contractor payments from SAWS

Prevailing Wage Rate and Labor Standards – Section 2.10 of the General Conditions

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Multiple Sewershed Package 8 - CIPP

Contract Requirements

  • Installation Floater is required (Builder’s Risk Waived)

– This change will be issued via an Addendum.

  • Compliant prior to executing the contract
  • Will ask for insurance prior to Board award to expedite execution of the contract

Insurance– Section 5.7 of the General Conditions

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Multiple Sewershed Package 8 - CIPP

Bid Packet Preparation

  • Utilize and Submit the Bid Packet Checklist with the bid as found in the

specifications

  • Double check all mathematical calculations and verify all extensions
  • References and contact information must be verified prior to submitting

bid(s)

  • Addendums are now acknowledged on the Bid Proposals
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Multiple Sewershed Package 8 - CIPP

Addendum(s)

  • Questions deadline is October 8, 2018 by 2 P.M.
  • Q&A’s will be posted on SAWS website on October 10, 2018 by 10 AM.
  • Check our website regularly for the addendum posting.
  • It is possible to have multiple addendums during the time frame in addition to the

scheduled final addendum Revisions, Clarifications, Questions and Answers (Q&A’s)

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Multiple Sewershed Package 8 - CIPP

Bid Opening Dates/Times

  • Bids may not be late
  • Make arrangements if mailing and send directly to Contract Administration
  • If delivering in person, bid packets will be turned in at Counter Services

October 19, 2018 at 11 AM

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Multiple Sewershed Package 8 - CIPP

Contract Background

  • Sealed bids are requested by the San Antonio Water System for the

construction of approximately 5601 LF of small diameter (8” to 24”) sewer mains utilizing cured-in-place pipe method for the Multiple Sewershed Package 8 - CIPP Project.

  • Project is part of the Consent Decree
  • The Project Fund will finance this expenditure included in the CY 2018
  • Contractor is to become familiar with the plans, specifications and

project sites.

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Project Area Map 10 Project locations

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Project Work Site Map 4 Work Sites

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TxDOT Traffic Control Plan Standard

  • TxDOT TCP

Standards shall be utilized by Contractor when construction is within/near TxDOT ROW

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Multiple Sewershed Package 8 - CIPP

Suggested Bypass Pumping Plan

  • Proposing for the Bypass Pumping route to run along the existing
  • culvert. The bypass shall be anchored to the top of bank.
  • Location:

IH 35 – Near the intersection of Frank Street and IH 35 N Frontage Road

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Multiple Sewershed Package 8 - CIPP

  • Complex Proposed Bypass Pumping Plan-

TxDOT ROW and VIA Park and Ride at this location

  • Location:

IH 35 Frontage Road and Randolph Blvd

Suggested Bypass Pumping Plan

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  • Multiple Property Owners at

Segment AT25; Intersection of Loop 410 and E Rolling Ridge Dr.

  • Walmart and Golden Corral

are located at this site.

  • Proposing 2 Doghouse

Manholes to be installed to mitigate interference with surrounding businesses.

Suggested Bypass Pumping Plan

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Multiple Sewershed Package 8 - CIPP

  • Located near Olmos Park
  • The Sanitary Sewer is located

under elevated US 281

Suggested Bypass Pumping Plan

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Project Details

– Payments of “Lump Sum” bid for Mobilization and Preparing ROW will be paid on a pro rate basis per each project location. – Barricades, Signs and Traffic Handling will be measured and paid per each worksite. – Special Spec 910 “Manhole Rehabilitation”

Special Provisions to Technical Specifications

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Contract Background

  • Final completion of all pipe segments shall be achieved in 270

calendar days after the start date.

  • Contractor

should perform work within permanent easements and / or as agreed per ROE.

  • Contractor should schedule work accordingly to complete the

project within the 270 days after the start date.

Special Conditions

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Contract Requirements

  • Contractor shall perform the Work with its own organization on at least 40% of the

total original contract price.

  • Liquidated damages will be assessed as follows for final completion extending

beyond contract time of all Project Locations:

  • Any days tallied after 42 days will be assessed as a Tier 6 rate.

Supplemental Conditions

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Contract Background

  • A Work Site is defined as a grouping of Sanitary Sewer Segments

proposed for rehabilitation as indicated in the Bid Documents.

  • Project Milestones:

– Work Site 1 – 40 Days (substantial completion) Final completion; 20 days after substantial completion – Work Site 2 – 50 Days (substantial completion) Final completion; 20 days after substantial completion – Work Site 3 – 40 Days (substantial completion) Final completion; 20 days after substantial completion – Work Site 4 – 60 Days (substantial completion) Final completion; 20 days after substantial completion

Special Conditions – Work Sites

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Contract Background

  • Contractor shall begin work on Work Site 1 and shall not be allowed to

work on more than one work sites at one time

  • Subsequent Work Sites to be released for work as requested by the

Contractor after final completion of all work on the current worksite

  • Contractor shall provide SAWS with a minimum of 45 days advanced

notice of when work is to commence on the next work site

Special Conditions – Work Sites (Cont.)

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Contact Information

Contact Name Title Telephone Number Email address Fred Flores Contract Administrator (210)233-3404 Fred.Flores@saws.org Marisol Robles SMWVB Program Manager 210-233-3420 Marisol.Robles@saws.org

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Carmen C. Groth, P .E., PMP , MBA

Project Engineer

  • M. Antonio Leyva, P

.E.

Manager – Engineering

Fred Flores

Contract Administrator

Diana Woltersdorf

Manager – Contract Administration

Marisol

  • V. Robles

SMWVB Program Manager

Ernest T. Maestas, P .E.

Project Engineer of Record

Multiple Sewershed Package 8 - CIPP

Mandatory Pre-Bid Meeting October 5, 2018