Canterbury Homeowners Association Association Annual Meeting - - PowerPoint PPT Presentation

Canterbury Homeowners Association Association

Annual Meeting October 6, 2020 Chaucer Park

Annual Meeting 2019-2020 Agenda

• Current HOA Board Members and Committee Chair’s
• HOA Annual Reports
• Financials
• Architectural/Convent Control
• Maintenance
• Website
• Events
• Real Estate
• Nominations and Board Member Election
• Guest Speaker

Mark Bybee Crime Prevention Deputy Jefferson County Sheriff

• Any Other Business
• Adjourn

October 6, 2020 Canterbury Homeowners Association 2

2019/2020

HOA Board Members

Officers/Board Members

• President

Karen Mulberry

• Vice President

John Anthone

• Treasurer

Lou Ann Kelleher

• Secretary

Steve Barnes At Large Board Members

• Tom Daniels
• Chris Haller
• Heather Taylor
• Charles Ignatavicius

Committees/Chair’s

• Maintenance

Tom Daniels

• Covenants

John Anthone

• Events

tbd

• Newsletter Editor

Sharon Bringer

• Newsletter Distro

Barb Little

• Website

Chris Haller

• Welcome

Nathalie Cushman Jenelle Bezek

Resignation: Laura Hathaway

October 6, 2020 Canterbury Homeowners Association 3

Financials Canterbury HOA

Period covered 11/01/19 through 10/05/2020

Dues Collected

• 243 homes @$75 = $18,225.00 total

dues collected

Additional Contributions

• 43 homeowners have given

extra money totaling $1,675.00

HOA Fiscal Year runs from November 1, 2019 to October 31, 2020 NOTE: Money Collected through 10/03/2020 Please note there is still the month of Oct in 2020 financials

October 6, 2020 Canterbury Homeowners Association 4

Financials Canterbury HOA Expenses 2019-2020

Operating Expenses Incurred

• Yearly maintenance contract -

$3,000

• Labor – weed control and trash

pick-up - $2,300

• Insurance - $1,000
• Website - $800
• Storage Unit - $660
• PayPal Fees - $275

Special Event Costs

• Christmas lights at front entrance
• $1,700
• Hayride $2,000
• Two Dumpster Days - $1,625
• Shred Event - $750
• Dessert; Blizzards - $750

October 6, 2020 Canterbury Homeowners Association 5

Financials Canterbury HOA HOA Bank Balances

through 10/03/2020

Checking

• $4,276.46

Savings

• $10,015.25

October 6, 2020 Canterbury Homeowners Association 6

Architectural/Convent Control

• Complaints Submitted – 21
• 2 Not Resolved
• Architectural Requests Submitted – 34
• All requests Approved with stipulations

October 6, 2020 Canterbury Homeowners Association 7

Canterbury Maintenance

General

• Renewed the 2020 Christmas light contract with Bob Randall
• Renewed Canterbury 2020 entrance maintenance contract with Bob Randall

Chaucer Park - $320,000 tax levy investment

• 2019
• Playground and ADA surfacing
• 2020
• Dismantle old and move the new shelter in place
• Replaced entire irrigation system and sodded
• Poured ADA compliant sidewalk and shelter apron
• Installed new picnic tables w/ one ADA compliant
• Replaced the entire electrical service and wired to the shelter
• Now have 3- 110 volt and 1- 220 volt outlets (Only Foothills Park with electric)
• Shelter now has lighting with auto on features
• Installed new benches
• Installed new BBQ unit
• Planted 11 new trees
• Replaced all signage and trash receptacles
• Tried to save large evergreen that was slated for removal but it did not survive

October 6, 2020 Canterbury Homeowners Association 8

Ongoing Canterbury Maintenance

Front Entrance

• Grass cutting
• Prune bushes
• Lighting maintenance
• Christmas lights
• Accident cleanup

Meadows

• Weeds along curb and fence

line

• Trash along fence line
• Prune trees and bushes

Vista View

• Weeds on curb and fence

line

• Chaucer park corners are

weeded and cleaned

• Chaucer Park swing/play

area is weeded

• The park shelter holiday

lights

October 6, 2020 Canterbury Homeowners Association 9

Chaucer Park 2019 activities

• Playground surface installed
• Second Little-Little library installed
• Shelter to be replaced and moved – October
• Sidewalk along playground top be installed –

October

• New benches to be installed along the playground-

October

• Replacement of entire irrigation system - October

October 6, 2020 Canterbury Homeowners Association 10

Chaucer Park 2020 Tentative Plans

• Mill levy passed and Foothills has slated $320,000

for Chaucer Park

• Plant about ten more trees - Spring
• Remove the Russian olive trees - Spring

October 6, 2020 Canterbury Homeowners Association 11

Canterbury Website

• Overall traffic is down 10.1% but website

traffic from Colorado is up 28.2% versus 2019

• Bounce Rate is down 4.01% for Colorado

users

• Top pages are Home (23.7%), Covenants

(13.0%), and HOA Board (6.0%)

• Direct traffic is up 13% from last year

indicating that

Ov Overall Websi site Use sers s (‘19 vs’ s’20)

October 6, 2020 Canterbury Homeowners Association 12

HOA Sponsored Events

• The annual Canterbury Hayride held December 2019, was once again a huge success with

close to 300 hay wagon riders. The weather cooperated and more people came out to enjoy the wagon rides through the neighborhood, visiting with Santa, the warmth of the fire pits, hot cocoa and cider, and goodies brought by neighbors.

• The two Dumpster Days, held in June and September 2020, each had over 80 HOA

member households stopping by to drop off items. As a result of some feedback from the June event the Board added a shredding truck to the September Dumpster Day so HOA members could drop off materials that needed to be destroyed.

• HOA Garage Sale, originally scheduled for June was held in August 2020 with many

neighborhood homeowners choosing to participate.

• The following events were canceled as a result of Covid-19 restrictions and county public

gathering requirements: Easter Egg Hunt (April) Evening in the Park (June) Movie Night in the Park (July) Concert in the Park (August)

• The Fall Halloween Festival planned for late October will now be a contest for the best

decorated Canterbury home and the best carved pumpkin each with a reward for the selected winner.

• The December 2020 Hayride is still tentatively planned for December 6th, the Board is

monitoring Covide-19 guidance closely and will decide in November as to whether the event will be held or will need to be canceled.

October 6, 2020 Canterbury Homeowners Association 13

HOA Sponsored New Event

• The Board added twice monthly Chaucer Park Food Truck event that

started the end of August and are scheduled to the end of December, weather permitting.

• October Food Trucks planned for 10/14 and 10/28
• Information on the specific Food Truck , the menu and payment link are

distributed by Canterbury HOA Email blast on Monday of the week that a Food Truck is scheduled.

• Click on the food truck link, order food, pay then you get a time that

your food will be ready. Food is not ready early.

• If there is a problem with a link, go to the truck & they will direct you.
• Ordering begins when service begins at 5:00-7:30pm; many order early

so think about ordering late! However, you can't order until the truck turns the ordering system on.

October 6, 2020 Canterbury Homeowners Association 14

Real Estate Update

October 6, 2020 Canterbury Homeowners Association 15

Nominations and Board Member Election

• Open Board Seats
• Board Members with expiring terms:

Karen Mulberry, John Anthone, Lou Ann Kelleher, Steve Barnes, Tom Daniels

• Board Members standing for Re-election:

Karen Mulberry, John Anthone, Lou Ann Kelleher

• Board Members Serve Two Year Term
• Candidate’s Names submitted prior to Annual Meeting
• None
• Nominations from the Floor
• HOA Board 2020-2022 Member Election

October 6, 2020 Canterbury Homeowners Association 16

Guest Speaker

Mark Bybee Crime Prevention Deputy Jefferson County Sheriff

October 6, 2020 Canterbury Homeowners Association 17

Any Other Business

October 6, 2020 Canterbury Homeowners Association 18

Motion to Adjourn

October 6, 2020 Canterbury Homeowners Association 19

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October 6, 2020 Canterbury Homeowners Association 20