Budget Meeting Welcome Homeowners March 31, 2020 AGENDA Q&A - - PowerPoint PPT Presentation

Mariana Glen Homeowners Association Welcome Homeowners Annual Members Meeting and Budget Meeting

March 31, 2020

AGENDA

Q&A Elect Board Members Ratify Budget

MINUTES ANNUAL MEMBERS MEETING BUDGET MEETING MARCH 25, 2019

Available online at MarianaGlen.org.

BOARD OF DIRECTORS

Jim Schafer, President Jim Lees, Treasurer Tim Tompkins, Secretary/ARC Megan Black, ARC Bill Gallagher, Greenbelt Dale Thompson, At Large

FINANCIAL

Summary of Proposed Budget 1 April 2019 - 31 March 2020 2019-2020 Projected Actual Budget Income

• -Assessments

$ 83,000 $ 83,800

• -Late Fees

$ 513 $ -

• -Prior Years' Dues and Penalties

$ 398 $ -

• -Interest

$ 309 $ -

• -Misc

$ 515 $ -

• -Withdraw from cash reserves

$ 7,241 $ 9,940 TOTAL INCOME $ 91,976 $ 93,740 Expenses

• -Landscape Maintenance

$ 26,600 $ 26,600

• -General Maint & Improvements

$ 13,964 $ 13,400

• -Fence Maintenance

$ 6,167 $ 6,000

• -Sprinkler System Rehab & Replace

$ 6,000 $ 6,000

• -Irrigation & Utilities

$ 24,720 $ 26,500

• -Admin & Prof. Fees

$ 10,594 $ 9,840

• -Misc

$ 3,931 $ 5,400

• -Transfer to Fund Balance

$ - $ - $ 91,976 $ 93,740

GREENBELT COMMITTEE

Greenbelt Committee

• 5th Year of Professional Tree Thinning
• Emerald Ash Borer Treatment underway
• Pinewood Nematode
• Planted 9 New Trees
• Harsh Weather
• Garden Committee

– Refurbish beds on volunteer basis – Need more volunteers

Garden Committee Work

Garden Committee Work

Ash Trees Treated for Emerald Ash Borer

October 9, 2019 October 10, 2019

Greenbelt Committee

• Fence Replacement:

– 4 homeowners in-total have re-stained their fence and were reimbursed cost of stain. – Replacement fund continues to grow on- target at $6,000/year. Current balance is $34,545 (includes 2019/2020 transfer).

Greenbelt Committee

• Christmas Lights:

– 2015: $3,000 of expense for not a good product. – 2016: Tried something new, laser lights. – 2017: Plug failures and squirrel chews. – 2018: HOA Board hung lights with rented lift – 2019: HOA Board hung and removed lights with rented lift. 2020 proposal: do what we can from the ground.

ARCHITECTURAL REVIEW COMMITTEE

Architectural Review Committee

There were 62 projects submitted for review during fiscal year 2019 (thru March 7).

• All eventually approved

11 Roof Shingles, 6 landscape, 11 exterior paint, 10 tree removals/replacement, 7 Decks, 4 Window Replace, 2 sidewalk/driveway, 1 fence, 2 front doors, 1 Gutters, 2 Radon, 2 Garage Door, 2 Hot Tub, 1 Room Addition.

COVENANT COMMITTEE

Covenant Committee

Purpose of covenants and restrictions. Covenant Violation Sweep June 29, 2019

– Primary purpose is for obvious “neat and tidy” violations. – 14 Post Cards. – In general, people are very responsive

City Code Enforcement at 962-2506. Code at http://www.cityofloveland.org. Click on CITY GOVERNMENT, then click on Municipal Code.

COMMUNICATIONS & EVENTS

COMMUNICATIONS & EVENTS

• 3 ‘Pipeline’ newsletters – Spring,

Summer and Fall 2019 were mailed.

• Easter Egg Hunt in 2019 was a big

success.

• Fall Festival: ~ 35 adults & children

came for barbecue, side dishes, & fun. Weather was windy and cold.

• Looking for volunteers to help with all

events.

COMMUNICATIONS & EVENTS

• 2019 Garage Sale had 35+ participants.
• Garage Sale Date is set for 2020: June

12 & 13

• Easter Egg Hunt: Most likely canceled.

PROPOSED BUDGET FOR 2020 - 2021

2020 – 2021 Budget

• 2019 was a “deficit spend” year, paid for

by previous years’ surpluses, a modest dues increase and reserves.

• 2020 Budget balances the ledger.

2020 – 2021 Budget

• $35/year dues increase.
• 7% Water rate increase
• The need for a sprinkler system

replacement fund is real and urgent.

• Fully funding sprinkler system and fence

replacement funds.

2020 – 2021 Budget Discussion

Category 2014 Actual 2020 Budget Difference Landscape Contractor $ 26,600 $ 26,600 $ - General Maintenance $ 10,868 $ 10,990 $ 122 Fence Replacement $ 2,625 $ 6,000 $ 3,375 Sprinkler System Rehab $ - $ 6,000 $ 6,000 Water and Utilities $ 14,760 $ 28,400 $ 13,640 Administrative $ 10,478 $ 10,060 $ (418) Misc. $ 4,262 $ 3,400 $ (862) Total $ 69,593 $ 91,450 $ 21,857 Divided by 210 Homes $ 331 $ 435

Summary of Proposed Budget 1 April 2019 - 31 March 2020 2019-2020 2020-2021 Projected Actual Proposed Budget Income

• -Assessments

$ 83,000 $ 91,133

• -Late Fees

$ 513 $ -

• -Prior Years' Dues and Penalties

$ 398 $ -

• -Interest

$ 309 $ -

• -Misc

$ 515 $ -

• -Withdraw from cash reserves

$ 7,241 $ 217 TOTAL INCOME $ 91,976 $ 91,350 Expenses

• -Landscape Maintenance

$ 26,600 $ 26,600

• -General Maint & Improvements

$ 13,964 $ 11,157

• -Fence Maintenance

$ 6,167 $ 6,000

• -Sprinkler System Rehab & Replace

$ 6,000 $ 6,000

• -Irrigation & Utilities

$ 24,720 $ 28,133

• -Admin & Prof. Fees

$ 10,594 $ 10,060

• -Misc

$ 3,931 $ 3,400

• -Transfer to Fund Balance

$ - $ - $ 91,976 $ 91,350

VOTE

ELECTION OF BOARD OF DIRECTORS

Board of Directors 2020 – 2021

Jim Lees Jim Schafer Tim Tompkins Bill Gallagher Megan Black Dale Thompson We can have 7…

MARIANA GLEN COMMUNITY AWARDS AND RECOGNITION

Architectural Review Committee Greenbelt Committee Megan Black Bill Gallagher Tim Thompkins Dale Thompson Jim Schafer Easter Egg Hunt Fall Festival Rob McClelland Jim Schafer Entryway Flags Covenant Violations Jim Williams Jim Schafer Webmaster Dale Thompson Bill Gallagher Tim Tompkins Pipeline Newsletter Tim Tompkins Printing Dog Waste Bags Jim Lees Tim Tompkins Entryway Lighting Ron Strunk

VOLUNTEERS 2019 - 2020

Garden Committee Welcome Committee Patti Phillips Peg Nelson Peggy McCauley Garage Sale Christmas Light Contest Patti Phillips Bob Eatman Barb Mohr Christmas Lights Bill Gallagher Tim Tompkins Patti Phillips Jim Schafer Jim Lees Linda Baptie Jim Perkins

VOLUNTEERS 2018 - 2019

Homeowners Holiday Lighting Contest First, Ron Horoshko & Mona Clark

498 Wapola Ave.

Second, Renea Malara

3277 Tacanecy Pl

Third, Roger and Cindy Bender

474 Wapola Ave.

Meeting Wrap-up and Adjournment