Cancer, Cardiovascular and Pulmonary Disease Grant s Program (CCPD) - - PowerPoint PPT Presentation

Cancer, Cardiovascular and Pulmonary Disease Grant s Program (CCPD)

Negot iat ion Guidance f or Fiscal Year 2019 (July 1, 2018-June 30, 2019) January 24, 2018

CCPD Grants Program Negotiation Webinar

Purpose: inform FY19-21 grantees of the process that will be taken to get their contracts executed for a July 1, 2018 start date Agenda:

• Overview of the CCPD Grants Program
• Overview of RFA #6519, process and outcomes
• CCPD Negotiation Process and Timeline
• S

ubmission requirements

• Next steps

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Overview of the CCPD Grants Program

• By statute, the CCPD Program funds competitive grants to

support prevention, early intervention and treatment of cancer, cardiovascular and pulmonary diseases.

• The Program is administered by the Prevention S

ervices Division of the Colorado Department of Public Health and Environment.

• Oversight of the Program is provided by a 16-member Review

Committee and the Colorado S tate Board of Health.

• The CCPD Review Committee sets priorities of the Program,

including the strategies to be implemented for fiscal years 2019-

2021.

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16%

Cancer, Cardiovascular Disease, Chronic Pulmonary Disease Prevention, Early Detection & Treatment Fund

3%

Infant Immunization Fund S upplemental OAP Health & Medical Care Fund Local Governments

46%

Health Care Expansion Fund, including reinstatement of Medicaid for legal immigrants

19%

Primary Care Fund

16%

Tobacco Education, Prevention & Cessation Grant Programs Fund

Grants Program Administration Up to 5% Breast and Cervical Cancer Expansion Up to $5M

CCPD Competitive Grants Program Remaining Funds

Health Disparities Grant Program 15%

Tobacco Taxes for Health-Related Purposes Statutory Distribution of 64 cent tax (A35) Revenue

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Overview of RFA #6519

Focus Areas:

• Policy and Environmental Change
• Community-clinical Linkages
• Health S

ystems Transformation

• Community-clinical Linkages combined wit h Health S

ystems

Approaches:

• Approach A: address specific strategies
• Approach B: propose an evidence-informed innovation

Interventions to enhance strategies and approaches:

• Health Navigators
• Community Health Workers
• Telehealth

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Overview of RFA #6519 Process and Outcomes

Available Funding for FY19-21: $11.5M available per year

• 75 applications received
• Requesting approximately $37M per year

Process:

• Independent application review
• Team application review
• Funding Conference
• CCPD Review Committee Meeting

CCPD Review Committee Recommendations:

• 18 applications/ proj ects recommended for funding
• 4 applications/ proj ects pending recommendation for funding, if funding

becomes available

• Final scopes of work and budget s TBD by CDPHE -

(BOH approval expect ed in March 2018)

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Negotiation Process - Purpose

Purpose Modify what was submitted in grant applications based on specific:

• guidance,
• feedback, and
• recommended or required changes

from application reviewers and CDPHE staff to develop final:

• scopes of work (multi-year),
• budgets (1 year), and
• implementation plans (1 year).

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Negotiation Process - Approach

For FY19, the CCPD Grants Program is using a new approach to implement multi-year contracts with associated one-year implementation plans. The goal is to reduce time and burden for grantees and CDPHE staff, and provide more flexibility for grantees. The key documents that will be negotiated and included in the formal contract are:

• A multi-year high-level S

OW (FY19-21: July 1, 2018 – June 30, 2021), and

• An annual budget (to be negotiated each S

pring). The key document that will be negotiated and associated with the contract is:

• An annual implementation plan (to be negotiated each S

pring).

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Negotiation Process - Approach

This new process for the program will involve using Google folders to share documents, resources, and drafts throughout the negotiation process. Grantees and CCPD staff will use suggesting mode to make edits and comments in the documents, and email each other with updates.

If you (or your agency) are unable t o access or is unfamiliar wit h Google drive, please let us know as soon as possible so we can accommodat e your needs.

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CCPD FY19 Negotiation Timeline

Action Deadline Negotiation Webinar

• Jan. 24

Negotiation Planning Guidance & Documents

• Jan. 29

Feedback calls with grantees

• Jan. 29 - Feb. 7

Grantees submit required documents

• Jan. 29 - Feb. 21

CCPD and grantees finalize documents

• Feb. 22 - March 9

CCPD routes documents for approval March 12 - April 1 CDPHE contracting routes & processes documents April 1 - May 3 Contracts sent to grantee for signature May 4 Grantees return signed contracts

(LPHAs request to be included on Board agendas for May or June)

May 18 or June 4 (LPHAs) Official contract start date July 1, 2018

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Submission Requirements

Required documents for all grantees:

• Multi-year high-level S

OW (FY19-21) - provide written approval

• Budget for FY19 - final draft
• Implementation plan for FY19 - final draft
• CCPD Grantee Contact Information Form

Required documents due upon request:

• Financial risk assessment
• S

ignature Authority Letter or Corporate Documentation

• Proof of Insurance
• S

ecretary of S tate Certificate of Good S tanding Due dat e: February 21, 2018

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Multi-Year High-Level SOW

• S

tandard content for each of the funded strategies and optional interventions.

• Customized for each grantee based on included strategies and

interventions for the three-year funding cycle that the grantee will be funded to work on.

• Do not include grantee proj ect-specific details, as this will be

included in the implementation plan.

• Ensure the content is accurate and consistent with your proposed

scope of proj ect.

• Please note, the content should reflect the proj ect that is approved

for funding and being negotiated, and therefore may be modified from what was submitted in the application.

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FY19 Implementation Plan

• A template or draft will be provided and required for use.
• The template is the same format and structure as the

work/ implementation plan completed during the application process.

• The template will be based on the strategies and interventions each

grantee is funded for.

• The document details the work and describes the specific activities,

responsible parties, timelines, and outcomes unique to the grant proj ect.

• Include all proj ect work and activities for one year, FY19.
• A new implementation plan will be developed annually.

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FY19 Budget

• Prepare a detailed budget, not to exceed your agency’ s

recommended amount for FY19 (July 1, 2018 – June 30, 2019), consistent with the proposed implementation plan. The budget should include costs for one year only.

• A budget template will be provided and required for use.
• The template is the same format and structure as the budget

completed during the application process.

• Additional guidance on each budget category, indirects, required and

unallowed expenses, etc. are included in the negotiation guidance.

• Matching funds are not required for this grant program. Do not

include match or in-kind contributions in the budget template.

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Resources and Contact Information

CCPD Grantee Resources Webpage

ht t ps:/ / www.colorado.gov/ pacific/ cdphe/ ccpd-grant ee- resources

CCPD Program S taff S elam Abebe, selam.abebe@ state.co.us, 303.692.2357 Adriana Botic, adriana.botic@ state.co.us, 303.692.2299 Andi Bradley, andi.bradley@ state.co.us, 303.692.2389 Andrea Wagner, andrea.wagner@ state.co.us, 303.692.2516

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Next Steps

CCPD staff will schedule time with grantees to discuss feedback on applications and negotiations (1/ 29 - 2/ 7/ 18) 1/ 29/ 18, grantees will receive an email with a link to a Google folder containing:

• feedback and budget amount
• detailed guidance
• templates
• required documents
• other resources

LPHAs please review County Board Calendars for May and June to be added to the meeting agenda CCPD staff will seek final BOH approval for grants in March

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Questions?

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Thank you!