Ca Cash sh tr tran ansfe sfer r pr prog ogra ramme mes s - - PowerPoint PPT Presentation

Ca Cash sh tr tran ansfe sfer r pr prog

• gra

ramme mes s UN UN Ho Hous use e Ju Juba ba

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Presentation Outline

• Introduction
• Objectives
• Design
• Targeting, Implementation M&E
• Exit strategy

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Target

• Commodity voucher

793 HH

• Milling voucher 30,000

people

• Charcoal voucher

30,000 people Donor

• ECHO: Commodity

voucher

• WFP:

Milling voucher

• ECHO: Charcoal

voucher

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CTP Decision Tree: Source Echo Community or beneficiary buy in is very important!

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• Promotes

purchase

• f

local products, benefiting local markets and economy

• Can tie aid to specific commodities and

amount, thus restricts beneficiary choice with some room of flexibility in comparison to direct food distribution.

• Commodity/service

vouchers can protect from inflation

• Easy for financial tracking and monitoring.
• Limits

security risks associated with transporting food or cash

• Risk
• f

forgery/copying

• f

the voucher

• May create parallel economy
• May

need regular adjustment to protect from inflation

• High administrative requirement (in

monitoring of quality and safe keep of vouchers)

• Occasional difficulty in beneficiaries’

lack of understanding of the system

• Occasional difficulty with very small

traders (eg. Women’s groups) who lack an understanding of financial procedures. Advantages of Vouchers Disadvantages of Vouchers

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Voucher Risk Mitigation strategy

Forgery  Voucher editing and printing must be done by OGB assigned staff only.  Ensure that list of beneficiaries are regularly filled, kept and reconciled with vouchers presented by shop owner at any disbursement event. Administrative burden / tracking systems  Ensure staff implementing Cash vouchers are well trained and their roles are not diverted at any time.  Clear coordination and participation of finance staff to redeem the vouchers, monitor and document all acceptable procedures. Inflation  Set the cash vouchers value according to market trends  Regularly monitor the market prices and feedback for appropriate & timely decision, feedback to shop owners and beneficiaries on the situation and what is acceptable. Beneficiaries understanding  Provide clear information to beneficiaries on the objectives of the cash vouchers before or at the time of distribution.  Provide clear guidelines on use of cash vouchers. (Where to go, who to contact for assistant).

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Needs assessment findings

• A market

assessment revealed there were traders within PoCs sourcing commodities from Juba

• It also revealed

that there were protection issues associated with sourcing fuel for cooking and milling services Stakeholder acceptance

• Beneficiary

acceptance, government policy, other agencies.

• For the PoC we

got buy in from Camp manager and beneficiaries before proceeding Food availability

• Food was

available within the PoCs and trader capacity was assessed

• GFD food aid was

being provided by WFP partners

• What was lacking

was variety and milling services and fuel for food preparation Markets

• It was observed

that Juba markets were functioning and PoC traders had access to these markets

• There was still

some risk associated with sourcing from Juba

• To minimise risk

Oxfam helped to facilitate supplier access into PoCs for example supply of charcoal

• While for milling

WFP helped install mills Security and delivery mechanisms

• Limited time to set

up elaborate transfer mechanism

• Setting this up for

a short term programme would not be cost effective

• Strict access

procedures into UN House

• Risk assessment

also revealed that direct cash would be high risk due to population density which affects crowd control

Response Design

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Objectives & Voucher Type

Cash voucher: To meet dietary diversity needs, choice and preference of target Charcoal voucher: To meet food preparation and security needs Milling Voucher: To meet food quality, preparation, preference and protection issues

Main objective: Beneficiaries have safe access to adequate means to prepare food and safe access to other diverse food and non food HH needs

Beneficiary Selection Vulnerability criteria – consulted with protection actors (IOM, IRC, Helpage) and community leaders Most households within the PoCs are vulnerable so specific criteria included

• Female headed households
• Child headed households
• Physically disabled household head

How was it done?

• Meeting was held with community leaders to discuss

vulnerability

• Community leaders selected beneficiaries these lists

were verified using IOM, IRC register

Page 10 93 38% 155 63% 1 2

Household head sex:

Male Female

Page 11 A VOUCHER RELEASE 1.Distribution plan

• 2. Beneficiary register (printed)
• 3. Stock request

B Distribution & Payment 1.Beneficiary ID

• 2. Beneficiary signs and collects redeems at

‘Oxfam’ shop

• 3. Signed distribution register
• 4. Signed voucher redemption forms
• 5. Receipt copy to beneficiary
• 6. Redeemed vouchers
• 7. Payment within 2 days collection

C Reporting and reconciliation

• 1. Voucher balance
• 2. Distribution stock

report

• 3. Distribution and

redemption sheet D Next cycle

• 1. Restart cycle

Process Chart Voucher Distribution

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Monitoring & Evaluation

• Post Distribution Monitoring
• Bi- monthly market monitoring
• Complaints and feedback mechanism
• Monthly reports
• Evaluation documentation lessons learnt

Page 13 87 94 145 94 6 6 10 6 # Male % # Female %

Whether respondent is happy about the vouchers or not

Yes No

Page 14 13 14 23 15 24 26 43 28 51 55 82 53 5 5 7 5 # Male % # Female %

Time taken before receiving vouchers

<30minutes =1 <1hour=2 >1hour=3 Others=4

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Lessons Learnt

• High redemption rate cash and charcoal

voucher 90% redeemed within the first two weeks

• Most commodities are available in the

market

• There continues to be a high demand for

charcoal

• There is an increase in prices in Juba

markets due to fuel shortage and cash flow, this has affects prices in UN House

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Lessons Learnt

• Beneficiaries receiving cash vouchers

were happy that they can now buy other commodities such as milk and vegetables

• They were requesting Oxfam to add

meat traders in the programme

• Selling of milling vouchers for cash to

buy other commodities

• While there is risk associated with

leaving the camp some beneficiaries still go outside to visit relatives and borrow money

Exit Strategy

• Through other Agencies
• Building resilience through livelihoods

activities

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THANK YOU!