Board Presentation February 12, 2013 Conduct a review of the K-12 - - PowerPoint PPT Presentation

Board Presentation February 12, 2013

Conduct a review of the K-12 Guidance Program with emphasis on increasing student and parent awareness of the college selection process and post-secondary

• pportunities for students.

• Year long process in which counselors evaluated

activities & data, surveyed students, parents & staff multiple times to collect information about practice and procedure in grades K-12

• Developed a mission statement
• Created a comprehensive list of activities on three

levels: elementary, middle & high

Divided activities into the following categories:

• Transitions
• Career Exploration
• Scheduling/Records
• Communication/Collaboration
• Collaborative Meetings
• Counseling
• Classroom Education/Character Education
• Building Management

• Each activity was outlined and mapped to the

American School Counseling Association student school counseling competencies

• Counselors provided evidence of each activity
• Identified improvements
• Information was collected and organized into

3 books

Provide a Comprehensive School Counseling Program that fully integrates with the educational program and addresses the academic, personal/social and career needs of all students, at appropriate developmental

• levels. The program will include continual evaluation

measures to assure student needs are being met in

• ur ever changing world.

The following have been identified as ways that counselors have made changes in grades K-12 to support students and parents in becoming more aware of the college selection process and post- secondary opportunities for students:

• Immediate access to notices, attendance, & grades
• Student accounts have encouraged them to be more

responsible for their work

• Encouraging parents to add their email to their

portal account

• This is the 5th year that Career Day has been in place in

every elementary school. This is the first year the event was extended from one day to a full week, and included all grade levels.

• Each day students participated in various activities

such as:

• College Exploration Day
• “Dress for Success Day”
• College Tour Day
• 5th Grade Career Day
• Grade level activities
• PTA & parents participated
• Classroom education took place in 5th grade

• Students will complete surveys designed to promote self

awareness

• Career and college exploration will be recorded in

Naviance and continue to be available to the High School Counselor

• Home & Careers classes will use Naviance for career

activities

• When students enter High School they will be trained in

the use of Naviance so they can:

• Begin to build their activity resume starting in grade 9
• Be familiar with using Naviance as a planning tool
• Continue to use student and parent accounts for communication

• Our plan this year is to use Naviance in the 7th grade

to:

• Administer an interest inventory
• Collect student data to plan for Career Day in

October of 2013

• Attempting to recruit additional Hauppauge Alumni

to serve as presenters

• Created an electronic format with an interactive

table of contents posted on the Infinite Campus portal & website

• Re-organized the guide to enhance readability
• Added course numbers
• Added NCAA information
• Added career and college exploration information

• Students will enter initial course requests
• Course requests will be confirmed at an individual

scheduling meeting with their counselor

• Counselors will use the following for placement:
• Teacher recommendations
• Current and previous academic progress
• Career and college goals
• Assessment history
• Course prerequisites & recommended criteria
• In order to measure this process all course changes

will be tracked for the 2013/14 school year

• In addition to scheduling course requests for the

2013/14 school year, parents and students will be registered for Naviance

• Each grade level will be assigned an appropriate

task list to complete in Naviance

• Juniors will be scheduled for a Junior Planning

Conference at the same time as the scheduling meeting

• As we move forward, parents and students will have

a better understanding of Naviance

• Counselors work with students to connect electives

to potential future plans.

• If a student is unsure of their future plans, Naviance

provides tools for immediate access to explore interests, careers & colleges.

• Every presentation in 2011/12 was changed for

2012/13 based on survey information or critical review:

• 8th Grade Orientation
• PSAT Score Back
• Junior College Night
• Senior College Night
• Introduction to International Baccalaureate
• Financial Aid
• Portal trainings / used Promethean screen

recorder

• In addition to the traditional letter, the following

methods of communication have increased attendance at presentations:

• Infinite Campus dialer
• Naviance emails
• Personal invitations
• Electronic sign
• Announcements

• Before 2007/08 the majority of college applications were

submitted by US mail. Counselors managed and tracked every application on a card, and eventually on Naviance.

• Since 2008, there has been an acceleration to the online college

application process.

• There has been a steep increase in the size of each grade level

cohort at the High School.

• The number of college applications submitted per student

increased.

• Online college applications proved to be difficult to track as

counselors did not have accessibility to the application. Students did not have any easy way to communicate their status in the online process with counselors.

• In 2012/13 all college application materials have

been tracked online using Naviance

• When accepted by the college, transcripts, teacher

recommendations, college applications, mid year reports, supplemental materials, & the High School Profile are all submitted electronically

• Number of college application materials bundled

and sent in envelopes has decreased significantly

• Naviance allows the counselors to:
• Check the status of a student admissions process
• Verify that colleges have received materials

• College visits to the Career Center were not done 5

years ago

• This year there have been 33 college visits to the

Career Center

• Onsite college admissions
• Adelphi University
• LIU Post
• Dowling College
• St. Joseph’s College

• In 2009/10 the average senior caseload was 80
• The average senior caseload was 107 in 2011/12
• With the addition of another counselor in 2012/13

each counselor has an average caseload of 87 students

• All students now have access to CoreCourseGPA.com
• Allows students to put in personal transcript

information to evaluate NCAA eligibility

• Information has been added to 8th grade orientation

& HS Course Guide

• At Thanksgiving students were invited to a luncheon

and were interviewed by counselors and administration regarding the college experience

• Plan on surveying students at the end of their

freshman year in college using Naviance

• Videos using Promethean Desktop recorder
• Column in the Soaring Eagle
• Portal messages
• Naviance email messages
• Encouraging parents to add their email address in

Infinite Campus and Naviance for easier communication

• Professional dialogue focused on improvement of

practice

• Collection of evidence allowed all counselors to

view program K-12

• Career & College preparation was revised
• Looked closely at the ways counselors interface with

teachers, parents, and students

• Everything we do was evaluated through the lens of

a K-12 program

• Created a K-12 Guidance plan

• Creation of a Guidance Advisory Board for an annual

review of our Guidance Plan

• Impress upon parents the importance of taking the

PSAT in grade 10

• Consider increasing classroom education at the High

School level

• Explore other means of SAT and ACT test prep
• Create a collaborative process with PPS to support

transition planning for special education students

• Continue to use the evaluation process established in

2011/12 to update the Guidance Plan

• Use Facebook and the new website to further enhance

communication