IT Strategy Board November 1, 2013 Agenda IT Strategy Board - PowerPoint PPT Presentation

IT Strategy Board November 1, 2013

Agenda  IT Strategy Board 2013-14 Agenda  Teaching and Learning Initiatives and Analytics  UW-IT Strategic Overview  UW Administrative Systems Modernization Strategy  IT Service Investment Board Update  IT Project Portfolio Oversight 2

Proposed 2013-14 Agenda Month IT Strategy Board Topic  February 4, 2013 Priorities and work plan  Oversight responsibilities  Kuali Student review plan  IT projects and priorities  May 13, 2013 Kuali review recommendations and action  Revised Criteria and Guidelines  Support for research computing  November 1, 2013 UW-IT Strategic Plan update  Teaching and Learning initiatives and analytics  Administrative Systems Roadmap  February 3, 2014 HR/P Modernization  IT Service Investment Board update  IT support for research administration  Curriculum Management  May 12, 2014 Canvas Network  EDMS  Others TBD 3

Teaching and Learning: Services and Analytics Philip J. Reid Associate Vice Provost, UW-IT Academic Services Professor of Chemistry

The Canvas Learning Management System

Origins & History  Canvas learning management system (LMS) piloted in 2011 and then selected as central LMS.  Launched Autumn Quarter 2012.  UW Bothell and UW Tacoma have transitioned to Canvas from Blackboard. UW Seattle still employing an “opt in” model for adoption.  Adoption continues to grow by >20% each quarter. 6

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Canvas adoption over time 8

Canvas adoption by college/school over time Student participation 9

What students access Canvas for 10

Notify.UW

Origins & History  Released in April 2013 as an official replacement for UW Robot, a paid course availability notification service.  Notifies students via email or mobile text message when a closed course reopens. 12

Classes with high subscriptions Top subscribers 13

Subscription density by curriculum • Size represents the number of total subscribers. • Colors represents the number of subscribers who did not get in. 14

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Course sections with high demand but no or very few openings 16

MyPlan: Academic Planning

MyPlan – Online Academic Planning Academic Planning Progress Tracking Registration Planning 18

MyPlan is an academic planning tool What is that allows students to, up to 6 years MyPlan? in advance : Plan specific courses to take Add placeholders for courses TBD Identify back-up courses Bookmark courses of interest Their planning can inform our planning …

MyPlan Developments  Intelligence: student profiles and personalization.  Program exploration: admission, progress, and completion requirements.  Outreach : Received Gates Foundation grant to support academic planning for CTC students.  Analytics: advising dashboard, demand analysis. 20

To what extent are students using MyPlan? 900 800 • To date, over 12,000 students have created a plan 700 • For Fall 2013: 600 # New Plans 500 • 21% of all students have a plan 400 • 27% of all undergraduate students have a 300 plan 200 100 • And adoption is on rise – over 800 new plans 0 June July Aug Sept Oct* created in the first two weeks of October alone! *thru 10/15 40% How far into the future are they planning? 35% • The majority of MyPlan users are planning beyond 30% the current term 25% • Nearly 40% have planned for the remaining 20% current academic year (2013-14) 15% • Nearly 30% have planned for the next 10% 5% academic year, 2014-15 and beyond 0% • A small number have planned to Spring 2017! 2013-14 2014-15 2015-16 2016-17+

What are they planning? • MyPlan users have added over 100,000 items to their plans • The overwhelming majority (96%) of these items are courses • Placeholders account for less than 2% of planned items • Students are telling us exactly what they plan to take and when they plan to take it! How will we use these data? • Over time, as adoption increases and predictability of Highest Demand by Department behavior improves (i.e., do students do what they plan? MATH and if not, why?) A pilot project to develop a dashboard that integrates CHEMISTRY demand and behavior with supply is underway PHYSICS BIOLOGY 0 1000 2000 3000 4000 5000 6000 Courses Planned

Curriculum Management

Kuali Student Curriculum Management Information managed in a single source system 24

Current Status of CM Implementation  Course data migration underway with initial target of November 2013 release (limited scope) to the Office of the Registrar.  Initial tri-campus outreach complete – departmental administrators are excited about improved workflow and transparency.  $656K in new funding approved by the Provost.  Revised implementation plan formulated based on lessons learned and Kuali Student dependencies. 25

Revised Plan YEAR 1 YEAR 2 COURSE Centrally Managed Course Learning Objectives Policy/Process Assessment Campus Course Pilot Course Workflow Workflow roll out PROGRAM Centrally Managed Program Program Requirements Campus Program Workflow roll out STAFF UW IT DEPTs. Demand on department participation increases Assumptions • Fully staffed development team and dedicated department resources UW CM is THE single source • KS GWT-KRAD Conversion and Program functionality Kuali Student Curriculum Management dependencies 26 • A single or small set of workflows for all schools and colleges

UW-I T Stra te g ic Ove rvie w - DRAF T I T Stra te g y Bo a rd No ve mb e r 1, 2013

UW-I T Stra te g ic Ove rvie w DRAF T  Co nve nie nt a nd sa fe a c c e ss to info rma tio n a nd se rvic e s a c ro ss time , pla c e , d e vic e a nd Vision o rg a niza tio na l b o und a rie s  E na b le stud e nts, fa c ulty a nd sta ff to b e mo re e ffe c tive  He lp UW ma na g e risks a nd re so urc e s Mission  E nc o ura g e inno va tio n a nd c o mpe titive ne ss  Be a truste d , so ug ht-a fte r pa rtne r, pa ssio na te a b o ut using IT to impro ve the UW  Ope ra te a n e xe mpla ry o rg a niza tio n, kno wn fo r e xc e lle nc e , e ffic ie nc y, a nd inte g rity  De ve lo p stro ng stra te g ic pa rtne rships F oundation  F o ste r a c ulture o f e xplo ra tio n, sha ring , a nd d a ta -d rive n re sults  L iste n, a ntic ipa te , c o mmunic a te , e xe c ute  Clo ud , Co lla b o ra tio n, Co nsume riza tio n, Mo b ility, Pe rso na liza tio n, Big Da ta Dr ive r s Str ate gic Pro mo te De live r Goals Pro vid e Suppo rt Mo d e rnize Se c urity E ffe c tive Supe rio r Wo rld E na b le Info rma tio n a nd Se rvic e s Infra struc ture Cla ss Inno va tive & Busine ss Busine ss With Co st & T o o ls Re se a rc h T e a c hing Syste ms Co ntinuity T ra nspa re nc y Asse ssme nts & Outc ome s T e c hno lo g y Busine ss Custo me r Go ve rna nc e & Ma na g e me nt Sa tisfa c tio n De c isio n Ma king E ng a g e me nt

Visio n  Co nve nie nt a nd sa fe a c c e ss to info rma tio n a nd se rvic e s a c ro ss time , pla c e , de vic e a nd o rg a niza tio na l b o unda rie s 29

Missio n  E na b le stude nts, fa c ulty a nd sta ff to b e mo re e ffe c tive  He lp UW ma na g e risks a nd re so urc e s  E nc o ura g e inno va tio n a nd c o mpe titive ne ss 30

Institutional Efficiency Transformational Essential Individual Effectiveness

Drive rs  Clo ud  Co lla b o ra tio n  Co nsume riza tio n  Mo b ility  Pe rso na liza tio n  Big Da ta 32

Stra te g ic Go a ls Pro vide Suppo rt E na b le Mo de rnize Pro mo te De live r Supe rio r Wo rld I nno va tive I nfo rma tio n Se c urity E ffe c tive I nfra struc ture Cla ss T e a c hing & Busine ss a nd Se rvic e s & T o o ls Re se a rc h Syste ms Busine ss With Co st Co ntinuity T ra nspa re nc y 33

Pro vide Supe rio r I nfra struc ture & T o o ls  De live r hig hly func tio na l, re lia b le , a nd invisib le infra struc ture  Ne t upg ra de s, re duc e se rve r/ sto ra g e duplic a tio n, I de ntity a nd Ac c e ss Ma na g e me nt  E xpa nd suite o f c o lla b o ra tio n to o ls to me e t pe rfo rma nc e e xpe c ta tio ns o f stude nts, fa c ulty, a nd sta ff  Offic e 365, Sha re Po int; c o lla b o ra tio n upg ra de s to L ync a nd Go o g le Apps 34

Suppo rt Wo rld Cla ss Re se a rc h  I nc re a se re a c h a nd c a pa c ity fo r da ta ne two rks  Sc ie nc e ne two rk  E nha nc e a nd stre ng the n pa rtne rships with fa c ulty a nd re se a rc he rs  e Sc ie nc e c o lla b o ra tio n, Princ ipa l I nve stig a to rs’ Surve y  E mpo we r the UW re se a rc h c o mmunity b y pro viding re le va nt, sha re d, c utting -e dg e te c hno lo g ie s, se rvic e s a nd suppo rt  E xpa nd Co mputing I nfra struc ture to o ls a nd b a c kup 35