Board Meeting August 28, 2013 Agenda 1. Welcome, Agenda, Approval - - PowerPoint PPT Presentation

August 28, 2013

Board Meeting

Agenda

1. Welcome, Agenda, Approval of minutes 6:20-6:25 2. Budget & Financial Stmts for 2012/2013 6:25-6:35 3. School Improvement Plan & Principal Update 6:35-6:55 4. Formalize committee structure 6:55-7:10 5. TD staff benefit proposal 7:10-7:15 6. Board Calendar 7:15-7:20 7. PTO/Fundraising Update 7:20-7:30 8. Site/Safety Committee Update 7:30-7:45 9. Recruitment of board members 7:45-8:00 10. Public Comment 8:00-8:15 11. Executive session 192.660 2(e) (real estate) 8:15-8:30

Action Items from last meeting

• Ability of parents to donate to specific

causes - ask lawyer

Treasury Update

Income Statement (Jul 1st, 2012 - Jun 30th, 2013) Actuals Budget Income received during the period: +$ 647,343.51$ 521,764.00 Expenses paid during the period

• $ 476,313.21$ 400,395.00

Net Income $ 171,030,30$ 121,369.00 Balance Sheet (Jun 30th, 2013) Total Assets : $ 324,753.16 Total Liabilities $ 103,217.43 Total Equity $ 221,535,73

• HCCS ended FY’12/’13 strong financially
• Forecasted financials for FY‘13/’14 are above break-even but very

important to stay financially conservative to end above break-even

• Updating 3 year budget to assess financial situation for future years

2012/2013 Financial Stmts

• Actuals were $50 K better than budget due

to:

○ Unbudgeted preschool net income: $22 K ○ Higher than budgeted fundraising (auction $30 K,

• ther fundraising of $6 K, after school enrichment

programs $2.7 K) ○ Summer school ($1 K for the first week) ○ Confucius Institute grant of $10 K ○ ELL revenue from BSD of $6 K ○ TD Kindergarten $3.3 K due to better enrollment ○ Savings in supplies, technology, assessment of $27 K

2012/2013 Financial Stmts

• Increases in revenue offset by unexpected

increases in expenses: ○ $16 K more expenses due to TSPC issue and additional teacher in K-1 ○ VISA fees of $7 K ○ Lower than budgeted before/after school revenue of $15 K ○ Higher than budgeted furniture, insurance costs, curriculum development, bank fees

• f $15 K

Budget

• Revenue increased $79 K. This is due to:

○ an increase in the ADMw rate - this was updated in June and was higher than we previously expected ○ an increase for ESOL revenue (this was not budgeted previously) ○ an update to the kindergarten scholarship rate ○ an update to the HCCS fee based programs based

• n preschool enrollment

○ an update to the actual supply fees received ○ taking into account summer school revenue

Budget

• Expenses increased by $71 K:

○ Employment contract updates of $13 K ○ PERS increases of $44 K due to rate going from 18% to 28% ○ increases in insurance to be more in line with 2012/2013 ○ other decreases in expenses to be more in line with 2012/2013

School Improvement & Principal Update

Formalize Committee Structure-Proposal

• Board makes resolution to start

committee/subcommittee and states goal for committee

• Committee members have equal vote to board members

within committee

• 1 or 2 board members on each umbrella committee
• Proposed umbrella committees:Finance and

Development, Site Management, Admissions/Publicity, Executive

• Example: Site would oversee IT and Safety
• Committee lead reports update/recommendations to

board for board decision

• Minutes of committee follow public meeting law

Committee Structure-a model

HCCS & TD Staff Benefits

• A. Proposal: HCCS Board to provide up to $4000 of Tiny

Dragons Programs to full time (32-40 hours/week) HCCS and fee-based programs staff.

• B. For staff working less than 32 hours, the allowable

discount will be prorated based on contracted hours.

• C. Policy for staff benefit will include Preschool, Before

and After Care and Summer camp fee-based services.

• D. Benefits starts after Staff member has been employed

for 3 months but staff member must be employed for at least 6 months otherwise they will need to reimburse HCCS

• E. Benefit will apply as long as class space is available

and teacher/child ratios are within school guidelines.

Board Calendar

Proposal: Once a month meetings - 2nd Wednesday of the month from 6:15-8:15 PM 9/11 10/9, No School Friday 11/13 12/11 1/8 2/12 3/12, 4/9, 5/14, 6/11

PTO/Fundraising Update

• Teresa Lane will represent PTO

IT/Site/Safety Update

• IT Update:

○ Main Phone number ported to XBLUE VoIP ○ This week ■ Wifi, Data/phone network; New phones ■ Projector in KG ■ Computer Lab

• Site Lease

○ Lease agrement signed - option for up to 3 years in current location

Recruitment of Board Members

Discussion topic: add one board member now instead of waiting until there are 2 board members? Review board job description and needs of board

Upcoming Events

International Fair?