Board Meeting January 14, 2019 LOCATION PHONE NUMBER WEBSITE - PowerPoint PPT Presentation

Board Meeting January 14, 2019 LOCATION PHONE NUMBER WEBSITE FACEBOOK 21 Municipal Drive +1 636 933 2700 www.comtrea.org https://www.facebook.com/COMTREA/ Arnold, M O 63010

OUR MISSION To lead in providing quality, comprehensive healthcare that is affordable and accessible, and to support the dedicated professionals who make caring for the individuals we serve their number one priority.

AGENDA 7:30 AM – Meeting Open CEO Report Approval of Agenda and Minutes Action Items CLOSED SESSION Discussion Items Financials Adjournment Program Highlight

APPROVAL OF AGENDA MOTION: “I, ______, move that the Board approve the, January 14, 2019 Meeting Agenda.”

APPROVAL OF MEETING MINUTES MOTION: “I, ______, move that the Board approve the December 10, 2018 Meeting Minutes.”

CLOSED SESSION BOARD MEMBERS ONLY

CLOSED SESSION MOTION: “I, ____________, move that the Board enter into closed session.” (All others must agree by Voice Vote)

CLOSED SESSION - AGENDA MOTION: “ I, __________, move that the Board approve the January 14, 2019 Closed Session Agenda,”

CLOSED SESSION – MEETING MINUTES MOTION: “I, ___________, move that the Board approve the December 10, 2018 Closed Meeting Minutes.”

CLOSED SESSION – ADJOURNMENT MOTION: “I, ___________, move that the Board adjourn from closed session and enter back into Open Session.” (All others must agree by Voice Vote)

CASH ON HAND $1,229,288.21 ACCOUNT RECIEVABLES MOTION: $3,629,118.02 “ As a member of the Finance Committee, I _________, move that the Board approve the financials for the month of FINANCIAL REPORT November, 2018.”

PROGRAM HIGHLIGHT Presented by Dr. Rohatgi Integration

CEO REPORT  FINANCIAL FOCUS UPDATE  STATE ASSOCIATIONS  DIVISIONAL UPDATES  HRSA  VOLUNTEERS

CEO REPORT STATE ASSOCIATIONS

DIVISIONAL UPDATES Update te o on Foundation B Board P Proposal ORAL HEALTH PRIMARY CARE BEHAVIORAL HEALTH PSYCHIATRY

BOARD MEMBERS USING FQHC SERVICES 47% Of Board Members are using FQHC JANUARY Services 47% OUT OF OU OF COM OMPLIANCE 2019 53% 53% HRSA Board Members REQUIRES NOT utilizing FQHC 51% Services We m must i inc ncrea ease t se the he 47 47% t to a o a min inimum of of 51 51% a at the end o of J January we d drop t to 41 41%

VOLUNTEER REPORT TOTAL Location JULY AUG SEPT OCT NOV DEC HOURS A Safe Place 56 12 22 42 23 21 176 CAC 24 172 33 17 8 6 260 Employees 14 46 47 34 22 12 175 Board Members 76 66 81 102 68 63 456 Adult and C&Y Div. 0 0 0 0 0 0 0 Tails with Tales 46 36 138 91 89 80 480 Community Events 47 198 93 43 18 16 415 Job Shadowing 0 33 63 82 64 17 259 263 563 477 411 292 215 2221 TOTAL Hours:

ACTION ITEMS REQUIRES A VOTE

APPROVAL Leadership Council Reports Emailed to Board MOTION: “I, ______, move that the Board approve the December 2018 Leadership Reports to the Board.”

APPROVAL Dissolution of A Friends of A Safe Place Foundation Board Tax ID MOTION: “I, ______, move that the Board approve to dissolve the tax ID and A Friends of A Safe Place Foundation Board.”

APPROVAL Approval of Staff Benefit Changes 6 month waiting period on COMTREA match for 403b MOTION: “I, ______, move that the Board approve to change the COMTREA match for the 403b plan to a 6 month waiting period.”

APPROVAL Approval of Staff Benefit Changes Employee Handbook 12.1.3 Paid Time Off - 60 day waiting period MOTION: “I, ______, move that the Board approve the 60 day waiting period for the staff benefit of paid time off (PTO)per Handbook 12.1.3.

APPROVAL Approval of Staff Benefit Changes Employee Handbook 12.3 Floating Holiday - 60 day waiting period MOTION: “I, ______, move that the Board approve the 60 day waiting period for the staff benefit of floating holiday in Employee Handbook 12.3.

APPROVAL Approval of Staff Benefit Changes Employee Handbook 12.13 Birthday Leave Policy - 60 day waitig period MOTION: “I, ______, move that the Board approve the 60 day waiting period for the staff benefit of birthday leave in Employee Handbook 12.13.

APPROVAL Approval of Staff Benefit Changes Employee Handbook 12.14 Volunteer Leave Policy - 60 day waiting period MOTION: “I, ______, move that the Board approve the 60 day waiting period for the staff benefit of volunteer leave in Employee Handbook 12.14.

APPROVAL Approval of Staff Benefit Changes Discontinuation of Insurance Reimbursement MOTION: “I, ______, move that the Board approve the discontinuation of the insurance reimbursement.

APPROVAL Policy Approval MED38/OHS39/PC22 Prohibition on Distributing Medical Marijuana MOTION: “I, ______, move that the Board approve MED38/OHS39/PC22 Prohibition on Distributing Medical Marijuana policy as presented.”

APPROVAL Policy Approval PC21 Pregnancy Termination Policy MOTION: “I, ______, move that the Board approve PC21 PC21 Pregnancy Termination Policy as presented.”

APPROVAL Policy Approval G15.03.07 Remote Access Policy (Telework) MOTION: “I, ______, move that the Board approve G15.03.07 Remote Access Policy as presented.”

ANNUAL REVIEW OF CORPORATE COMPLIANCE PROGRAM  Continue provider Education and Annual refresher training for Malpractice and Risk Management Annually through Relias.  Continue Novembers’ Corporate Compliance and Ethics Week Celebration through email and Relias refresher training.  Continue to monitor financial waste, fraud and abuse.  Continue audits as they support our systems to insure systems are operating correctly. MOTION: “I, ______, move that the Board accept the Annual Review of the Corporate Compliance Program as presented.”

QIQA REPORT - MPCA QUALITY MEASURES Name Target Result Numerator Denominator Exclusions Hypertension Controlling High Blood Pressure (NQF 0018) 0.55 0.748 122 163 1 Child Weight Screening / BMI (NQF 0024) 0.5 1 95 95 0 Child Weight Screening / Nutritional Counseling (NQF 0024) 0.25 0.495 47 95 0 Child Weight Screening / Physical Activity (NQF 0024) 0.25 0.274 26 95 0 Tobacco Use: Screening and Cessation (NQF 0028) 0.8 0.72 293 407 0 Cervical Cancer Screening (NQF 0032) 0.6 0.447 93 208 33 Colorectal Cancer Screening (NQF 0034) 0.4 0.548 115 210 0 Use of Appropriate Medications for Asthma (NQF 0036) 0.75 0.875 7 8 0 Diabetes A1c > 9 or Untested (NQF 0059) 0.25 0.436 41 94 0 Screening for Depression and Follow-Up Plan 12-17 yrs (NQF 0418) 0.03 0.511 24 47 11 Screening for Depression and Follow-Up Plan 18+ yrs (NQF 0418) 0.03 0.854 216 253 225 BMI Screening and Follow-Up 18+ Years (NQF 0421/eCQM 69v6) 0.75 0.881 421 478 10 Statin Therapy for Prevention & Treatment of CVD (CMS Prev-13) 0.75 0.922 94 102 4 Orange – Represents Measures not met at this time “I, ___, move that the Board approve the December MOTION: 2018 QIQA Coordinating Council Report.”

DISCUSSION ITEMS INFORMATIONAL

MONTHLY REPORT TO THE BOARD Build lding and nd Ground nds Capital al C Campai aign

Event Name Date Where Benefitting Contact Info Music Trivia Night Saturday TBC Venue TWT Laura Casey January, 26 Pevely, MO lcasey@comtrea.org 2019 Mardi Gras Saturday Quality Inn A Safe Place Kim Elbl February, 2 Festus, MO kelbl@comtrea.org 2019 636-232-2330 Champions for Children Saturday KC Hall CAC Kathy Carr February, 23 Washington, MO kcarr@comtrea.org 2019 Galactic Trivia Night Friday Elks Club Mary’s House of Hope Kristy Neuman March 23 Festus, MO at A Safe Place kneuman@comtrea.org 2019 On the Red Carpet Saturday Weingarten Vineyard CAC Kathy Carr March, 30 Ste. Genevieve, MO kcarr@comtrea.org 2019 Furry Tales Do Come True Saturday Elks Club TWT Laura Casey April, 13 Festus, MO lcasey@comtrea.org 2019 Designer Hand Bag Bingo Friday Villa Antonio Winery MHOH at Kim Elbl May 3 ASP kelbl@comtrea.org 2019 636-232-2330 Hawaiian Luau Trivia Night! Friday TBC Venue Co-Worker Help Fund kmurray@comtrea.org May, 31 Pevely, MO 2018

OLD BUSINESS FOR DISCUSSION

NEXT SCHEDULED BOARD MEETING MONDAY, FEBRUARY 11, 2018

ADJOURNMENT MOTION: “With no further business to discuss, I, ______, move that the Board adjourn.”

LOCATION PHONE NUMBER WEBSITE FACEBOOK 21 Municipal Drive +1 636 933 2700 www.comtrea.org https://www.facebook.com/COMTREA/ Arnold, M O 63010