Board Meeting June 17, 2019 LOCATION PHONE NUMBER WEBSITE FACEBOOK 21 Municipal Drive +1 636 931 2700 www.comtrea.org https://www.facebook.com/COMTREA/ Arnold, M O 63010
AGENDA 7:30 AM – Meeting Open CEO Report Approval of Agenda and Minutes Annual Presentation Approvals CLOSED SESSION Action Items Mission Statement Discussion Items Program Highlight Adjournment Financials
APPROVAL OF AGENDA MOTION: “I, ______, move that the Board approve the, June 17, 2019 Meeting Agenda.”
APPROVAL OF MEETING MINUTES MOTION: “I, ______, move that the Board approve the May 13, 2019 Meeting Minutes.”
CLOSED SESSION BOARD MEMBERS ONLY
CLOSED SESSION MOTION: “I, ____________, move that the Board enter into closed session.” (All others must agree by Voice Vote)
CLOSED SESSION - AGENDA MOTION: “ I, __________, move that the Board approve the June 17, 2019 Closed Session Agenda,”
CLOSED SESSION – MEETING MINUTES MOTION: “I, ___________, move that the Board approve the May 13, 2019 Closed Meeting Minutes.”
CLOSED SESSION – ADJOURNMENT MOTION: “I, ___________, move that the Board adjourn from closed session and enter back into Open Session.” (All others must agree by Voice Vote)
OUR MISSION To lead in providing quality, comprehensive healthcare that is affordable and accessible, and to support the dedicated professionals who make caring for the individuals we serve their number one priority.
CASH ON HAND $1,224,245.09 ACCOUNT RECIEVABLES $4,792,549 MOTION: “ As a member of the Finance Committee, I _________, move that the Board approve the financials for the month of April, FINANCIAL REPORT 2019.”
I received a call today from a patient who wanted to give praise to Dr. Cook and Abbey from the walk in yesterday . “She said she was very nervous and in a lot of pain; they both put her at ease and were very kind to her. It was the best dental experience she ever had.”
GROWTH REPORT CEO REPORT BEHAVIORAL HEALTH – MAY 2019 Net Rev Per BH Visit 345.77 Weekly GOALS 80% MONTH END FORECAST Net Patient Rev/Visit 210.66 75 THRU 5/31 60 Schedule Actual Actual PROJ VISITS BEHAVIORAL HEALTH FTE Hrs/Wk Schedule 10 Hr Day ACT MTD GOAL % GOAL PROJ REV PTO Hours Actual 10 Hr Day 8-Hr Day 206 Ivy Alwell (APN) 1.00 40.00 75.0 18.8 60.0 15.0 12.0 206 264 78% 71,229 Wk 1 10 133 Bitzer, Maria (APN) 1.00 40.00 75.0 18.8 60.0 15.0 12.0 133 264 50% 45,987 Wk 2 0 17 Dr. P. Gurusiddaiya 0.10 8.00 7.5 1.9 6.0 1.5 1.2 17 26 64% 5,878 Wk 3 32 60 Dr. C.J. Jos 0.50 20.00 37.5 9.4 30.0 7.5 6.0 60 132 45% 20,746 Wk 4 55 51 Dr Daniel Murray 0.20 8.00 15.0 3.8 12.0 3.0 2.4 51 53 97% 17,634 Wk 5 30 192 Kelly Ratz (APN) 1.00 40.00 75.0 18.8 60.0 15.0 12.0 192 264 73% 66,388 TOTAL 127 118 Dr. Gautum Rohatgi 0.50 20.00 37.5 9.4 30.0 7.5 6.0 118 132 89% 40,801 185 Dr. J. Vasireddy 1.00 40.00 75.0 18.8 60.0 15.0 12.0 185 264 70% 63,967 80 Ashley Whitley 0.50 20.00 37.5 9.4 30.0 7.5 6.0 80 132 61% 27,662 54 Dr. Lucas (Genoa) 0.30 12.00 22.5 5.6 18.0 4.5 3.6 54 79 68% 18,672 38 Dr. Morel (Genoa) 0.30 12.00 22.5 5.6 18.0 4.5 3.6 38 79 48% 13,139 78 SLU Docs 0.56 22.50 42.0 10.5 33.6 8.4 6.7 78 148 53% 26,970 0 Kamal, Moebbi, Boules 7.50 0.0 0.0 0 #DIV/0! 0 0 Dr. Bhattacharya (SLU) 0 #DIV/0! 0 0 0 #DIV/0! 0 1,212 SUBTOTAL 7.16 290.00 537.0 134.3 429.6 107.4 85.9 1,212 1,890 419,073 64% PRODUCTIVITY minus PTO
GROWTH REPORT CEO REPORT BEHAVIORAL HEALTH – MAY 2019 PTO Hours Net Rev Per BH Visit 345.77 Weekly GOALS 80% Wk 1 0 Net Patient THRU MONTH END FORECAST Rev/Visit 210.66 50 5/31 Wk 2 0 40.0 Schedule Actual Actual PROJ BEHAVIORAL % PROJ Schedu 10 Hr 10 Hr VISITS HEALTH FTE 8-Hr Day ACT MTD GOAL GOAL REV Wk 3 0 le Day Actual Day Dr. Lisa Delaney 0.60 30.0 7.5 24.0 6.0 4.8 111 111 106 105% 38,380 Wk 4 0 0 0.00 0.0 0.0 0.0 0.0 0.0 0 0 #DIV/0! 0 Wk 5 111 SUBTOTAL 0.60 30.0 7.5 24.0 6.0 4.8 111 106 105% 38,380 TOTAL 0 PRODUCTIVITY 105% minus PTO BH REVENUE THRU TOTALS 5/31 MONTH END FORECAST - BH REVENUE & BUDGET PROJ % PROJ BUD VAR VISITS ACT MTD GOAL GOAL REV REV REV % VAR Adult Psychiatry 1,212 1,212 1,890 64% 419,073 Child Psychiatry 111 111 106 105% 38,380 Total 1,323 1,323 1,996 66% 457,454 326,946 130,508 39.92% Patient Revenue $278,703
GROWTH REPORT CEO REPORT PRIMARY CARE – MAY 2019 MAY # of Work Days 22.00 Patient Revenue $111,100 # DAYS 22 Net Rev Per Visit PC 162.00 Weekly GOALS MTD Net Patient Rev/Visit 110.00 101 THRU 5/31 MONTH END FORECAST - PRIMARY CARE REVENUE & BUDGET 86 Schedule Actual Actual PROJ PROJ VAR 10-Hr VISITS PRIMARY CARE VISITS FTE ACT MTD GOAL % GOAL REV BUD REV REV % VAR Schedule Day Actual 10-Hr Day 8-Hr Day 243 Dr. Helton 1.00 101.0 25.3 86.0 21.5 17.2 243 378 64% 39,366 65 Ashley Whitley 0.50 50.5 12.6 43.0 10.8 8.6 65 189 34% 10,530 205 Ashleigh McGrath 1.00 101.0 25.3 86.0 21.5 17.2 205 378 54% 33,210 183 Amanda Sherwood 0.75 75.8 18.9 64.5 16.1 12.9 183 284 64% 29,646 111 Dr. Hampton 0.50 50.5 16.8 43.0 14.3 10.8 111 189 59% 17,982 203 Bess Lillimar-Stephens 1.00 101.0 25.3 86.0 21.5 17.2 203 378 54% 32,886 0 Dr. Ashraf 0.00 0.0 0.0 0.0 0.0 0.0 0 0 #DIV/0! 0 1,010 TOTALS 4.75 479.8 124.1 408.5 105.7 83.9 1,010 1,797 56% 163,620 249,227 -85,607 -34.35% 59% PRODUCTIVITY minus PTO PTO Hours 96.0
GROWTH REPORT CEO REPORT ORAL HEALTH – MAY 2019 HD Reimbursement 90.00 Patient Revenue $276,900 Net Rev Per OH Visit 169.00 Weekly GOALS PTO Hours - MONTH END FORECAST Net Patient Rev/Visit 150.00 75 62 THRU 5/31 Schedule Actual Actual PROJ Schedul 10 Hr 10 Hr PROJ VISITS ORAL HEALTH VISITS FTE e Day Actual Day ACT MTD GOAL % GOAL REV PTO Hours 8-Hr Day 72 Dr. Garland 0.50 37.5 9.4 31.0 7.8 6.2 72 136 53% 12,168 Wk 1 0.0 195 Dr. Empkey 0.50 37.5 9.4 31.0 7.8 6.2 195 136 143% 32,955 Wk 2 46.0 147 Dr. Garrity 1.00 75.0 18.8 62.0 15.5 12.4 147 273 54% 24,843 Wk 3 25.0 150 Dr Blattel 1.00 75.0 18.8 62.0 15.5 12.4 150 273 55% 25,350 Wk 4 41.0 11 Dr. Mazuranic - PRN 0.00 0.0 0.0 0.0 0.0 0.0 11 0 #DIV/0! 1,859 Wk 5 30.0 13 Dr. Greaves - PRN/FMLA 0.00 0.0 0.0 0.0 0.0 0.0 13 0 #DIV/0! 2,197 142 173 Dr. Emily 1.00 75.0 18.8 62.0 15.5 12.4 173 273 63% 29,237 187 Dr. Taylor 1.00 75.0 18.8 62.0 15.5 12.4 187 273 69% 31,603 216 Dr. Darling 1.00 75.0 18.8 62.0 15.5 12.4 216 273 79% 36,504 211 Dr. Mazzoli 1.00 75.0 18.8 62.0 15.5 12.4 211 273 77% 35,659 219 Dr. Shakhnovich 1.00 75.0 18.8 62.0 15.5 12.4 219 273 80% 37,011 252 Dr. Cook 1.00 75.0 18.8 62.0 15.5 12.4 252 273 92% 42,588 0 0.0 0.0 0.0 0.0 0.0 0 0 #DIV/0! 0 0 0 #DIV/0! 0 1,846 TOTALS 9.00 675.0 168.8 558.0 139.5 111.6 1,846 2,455 75% 311,974 PRODUCTIVITY minus PTO 80%
GROWTH REPORT CEO REPORT ORAL HEALTH / HYGIENISTS – MAY 2019 Patient Revenue $ 68,400 Weekly GOALS PTO Hours - Ramp Up in MONTH END FORECAST # Pts June 42 Schedule 33 Schedule THRU 5/31 PROJ VISITS OH - HYGIENISTS FTE Schedule 10 Hr Day Actual 10 Hr Day ACT MTD GOAL % GOAL PROJ REV PTO Hours 4 Sandy Holified 0.00 0.00 0.0 0.0 0.0 4 0 #DIV/0! 676 Wk 1 20.0 Suzanne Seawel 0.50 21.00 5.3 16.5 4.1 52 52 73 72% 8,788 Wk 2 40.0 Renee Blanken 0.50 21.00 5.3 16.5 4.1 24 24 73 33% 4,056 Wk 3 40.0 0 Ashley Wegener-FMLA 0.00 0.00 0.0 0.0 0.0 0 0 #DIV/0! 0 Wk 4 30.0 46 Angelica Miller 0.50 21.00 5.3 16.5 4.1 46 73 63% 7,774 Wk 5 0.0 52 Elisha Krisher 1.00 42.00 10.5 33.0 8.3 52 145 36% 8,788 TOTAL 130.0 59 Rachel Klasek 0.82 34.44 8.6 27.1 6.8 59 119 50% 9,971 school based Gina Baker 1.00 42.00 10.5 33.0 8.3 84 84 145 58% 14,196 56 Jodi Stotler 0.82 34.44 8.6 27.1 6.8 56 119 47% 9,464 school based 41 Micki Stafko 0.00 0.50 0.00 0.0 0.0 0.0 41 0 #DIV/0! 6,929 38 Jessica Arnbruster 0.00 0.50 0.00 0.0 0.0 0.0 38 0 #DIV/0! 6,422 456 TOTALS 5.14 215.9 54.0 169.6 42.4 456 746 61% 77,064 PRODUCTIVITY minus PTO 79% 74% DENTAL REVENUE TOTALS GOAL THRU 5/31 MONTH END FORECAST - DENTAL REVENUE & BUDGET PROJ VISITS #/WK ACT MTD GOAL REV/VISIT PROJ REV BUD REV VAR REV % VAR Dentists 1,846 1,846 2,455 82% 311,974 Hygienists 456 456 746 61% 77,064 Total 2,302 2,302 3,202 77% 389,038 573,270 -184,232 -32.14%
CEO REPORT FEDERAL AND STATE ASSOCIATIONS
DIVISIONAL UPDATES CEO REPORT ORAL HEALTH PRIMARY CARE BEHAVIORAL HEALTH PSYCHIATRY
HRSA CEO REPORT • OSV Preparations – July 23-25, 2019 • PR Monthly Review - Budget BUDGET FISCAL Amy Rhodes June YES NO NA a. Annual Budgeting for Scope of Project 1 b. Revenue Sources 1 c. Allocation of Federal and Non-Federal Funds 1 d. Other Lines of Business TOTAL 3 0 0 % 100%
BOARD MEMBERS USING CEO REPORT FQHC SERVICES 50% Of Board Members are using FQHC HRSA Services JUNE 50% 50% REQUIRES 2019 51% 50% Board Members NOT utilizing FQHC Services There are appointments scheduled in the next 2 weeks that should increase this percentage to 63% and in to compliance.
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