Bath & Wells Diocesan Board of Finance Introduction Welcome, - - PowerPoint PPT Presentation
Treasurers Training Day 5 th October 2018 _______________________________________ Bath & Wells Diocesan Board of Finance Introduction Welcome, thank you for coming, enjoy the day! Health and safety: location of fire exits and
5th October 2018
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(lay/clergy) normally meets 3 times a year (March, July and October)
and Directors of the Diocesan Board of Finance
members
Diocesan Secretary, supported by Assistant Diocesan Secretary, Head of Finance & Operations , HR & Communications managers
Imogen Steve Sally Jessica Yvonne Juliette
5th October 2018
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June 2017
3 Key areas:
that we do
Clergy houses
3,000 acres
Shares and property funds
Land and Investments generate income which help to limit annual Common Fund increases
Buildings, land and investments
General (free) reserves 4 months' normal spending
£9.8m Parish Share contributions - Common Fund £1.3m Investments and Glebe land rents £0.8m Parochial Fees and Other
(99.2% of requested contributions – thank you!!)
£11.9m Operating Income
£8.9m Clergy stipends, pensions, housing and training £0.5m National Church £0.4m Education, children and young people £0.6m Administration
£0.5m Other central costs £0.9m Support for mission and ministry in parishes £11.9m Operating Expenditure
5th October 2018
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Run video
Various factors decide your Parish Share …at a diocesan level including :
Change in Common Fund
Changes in overall membership and in socio- economic categories in the diocese … at a parish level:
Number church members and category within your particular parish declared by the PCC in the Annual Survey
Any caps or collars on the increases or decreases (15% cap, 10% collar)
This form can be found at www.bathandwells.org.uk/supporting-parishes/finances/parish-share
2018 Survey to establish Parish Share of Common Fund for 2019
Deanery Ref Benefice/Parish(es) …… ....................................................................................... Church(es) …… ......................................................................................................
Please complete and sign this form and send one copy to The Survey Return Officer, The Diocesan Office, The Old Deanery, Wells, Somerset BA5 2UG no later than 30th April. Please retain a copy for your records. Details of the 2019 Share will be distributed to parishes in early November following approval of the DBF Budget by Diocesan Synod on 20th October. All signatories to this form should read the accompanying letter and guidance booklet (found at http://www.bathandwells.org.uk/supporting-parishes/finances/parish-share/ ) before filling in and signing the
If you wish to be assessed other than as a parish, you will need to provide evidence of the agreement to this by the relevant PCC(s), if not already provided to the Diocesan Office. Churches are not normally assessed
Part 1: Parish / Church (*) Membership (see attached guidance) Box 1
Current membership (as of today)
(DO NOT use your October count or Electoral Roll number)
To allow new members to be phased in over three years please supply the following information about new members (exclude those who have transferred in from another church)
Box 2 a
New members (not transfers) since the last survey
Box 2b
New members (not transfers) declared on last year’s survey form were How many of these are still in your membership? Please provide an explanation below if membership has changed significantly from the previous year or from the Worshipping Community number noted below:
(*) Delete as applicable
For Comparison Only (these figures are NOT used in the Parish Share calculations) Your declared membership from last year’s survey form was: Your Worshipping Community Number (from latest Statistics for Mission data) was: Part 2: Category (see attached guidance) You are asked to look afresh at your socio-economic category each year. An explanation of the category framework is provided in the accompanying guidance. Enter a category in the range A-G We believe that our Parish/Church (*) Membership is in category: last year category: Please provide an explanation below of your chosen category, with a reason for any change:
(*) Delete as applicablePart 3: Declaration
We confirm that :
Signed Parish Priest Churchwarden PCC Treasurer Churchwarden DD/MM /2018
Electronic Data: If you would like to receive details of your 2019 parish share electronically (instead of by post) indicate below by providing a clearly written email address. You must notify us of any changes, as we will ONLY send mailings to the email address indicated here and the treasurer (if different). We wish to receive our 2019 Parish share data by email to
If this field is left blank, information with only be sent by postPart 4: Benefice Ministry Allowance (BMA)
If your parish is part of a benefice which may qualify for a BMA, tick below to submit or request an application
Qualifying benefices have more than 100 members and more than 150 members per stipendiary clergy (excluding curates). They must use the BMA towards funding the salaries of lay staff and have measurable targets for growth both spiritually and numerically.
We enclose an application form for a BMA for 2019 We would like to receive an application form for a BMA for 2019
regularly (at least once per month), or who would attend if not prevented by illness etc.
another church) are brought into calculation over 3 years.
set, therefore important to get right
4,000 8,000 12,000 16,000 20,000 24,000 28,000 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Membership
20 40 60 80 100 120 140 160 180 No of returns made SEC
1,000 2,000 3,000 4,000 5,000 6,000 7,000 Members SEC
Treasurers’ Training Day
5th October 2018
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Key Responsibilities (Things you have to do)
Other Areas (Things you will probably end up doing)
The books and records you keep must:
explanations
time
warranties, details of legacies etc.)
Typical records will include:
must be vested with the Diocese (Bath & Wells DBF)
management trustee
effective rate 25%, see: www.hmrc.gov.uk/charities/gift_aid for more details
makes grants towards the VAT incurred in making repairs to listed buildings mainly used for public worship see www.lpwscheme.org.uk for more details
Context:
register with the Charity Commission, other PCCs are “excepted” from registration which is why they do not have a charity number.
SORP 2015.
Annual Income Accounting Method Examination
SORP 2015 Required <£250k Receipts & Payment (or accruals) Examination For R&P – Annual report £250k to £1m Accruals Examination (**) Yes >£1m (*) (Inc or Exp) Accruals Audit Yes
Which Accounts?
(*) or assets >£250k and gross assets >£3.26m (**) by a qualified accountant (ACA, ACCA, ACMA, etc.)
PCC Accounts and Returns Checklist 2018
This checklist is designed to enable the PCC Treasurer to ensure all year end responsibilities have been completed. Accounts have been prepared on: Receipts & Payments basis OR Accruals basis (If income is greater than £250k, your accounts must be prepared on an accruals basis) The accounts have been approved prior to the APCM, received at the APCM & signed by the PCC Chairman. All the following should form part of your accounts pack. Tick to confirm this. PCC annual report approved prior to the APCM Signed independent examiners report.
Model report can be downloaded from http://www.bathandwells.org.uk/supporting-parishes/finances/for-treasurers/treasurers-accountin-returns/
Statement of Assets & Liabilities / Balance Sheet as appropriate. The Return of Parish Finance totals agree with the accounts (attach this or submit online) Is PCC income (total including all restricted funds and excluding transfers between funds) above £100k for the year ? (Yes/No) If YES , the following further confirmation is required : The PCC is registered with the Charity Commission The registration number is PCC accounts and annual return have been filed at the Charity Commission /will be filed before the deadline (31 October 2019) Or The PCC is currently applying for registration Or This year is a ‘one off’ & the PCC has applied to the Charity Commission for dispensation not to register this year.
There are four types of fund:
can)
NB:
used by the PCC for any purpose
Year end process:
for larger charities)
Payments), which are easy to combine for finance return
5th October 2018 _______________________________________
Council – Dashboards created
http://www.bathandwells.org.uk/supporting-parishes/finances/for- treasurers/accounting-returns/finance-forms-returns/
https://parishreturns.churchofengland.org/
Finance Team at the diocesan office
Diocesan website http://www.bathandwells.org.uk/supporting- parishes/finances/for-treasurers/accounting-returns/
the annual accounts
www.bathandwells.org.uk/supporting-parishes/finance/for-treasurers/accounting- returns/finance-forms-guideline
accounts
Return of Parish Finance January to December 2017
Parish code (6 digits): Deanery: UNRESTRICTED RESTRICTED UNRESTRICTED RESTRICTED (nearest £) (nearest £) (nearest £) (nearest £) Voluntary receipts Costs of generating funds 1 Tax efficient planned giving 17 Fundraising activities (costs and payments) 2 Other planned giving Church activities 3 Collections at services 18 Mission giving and donations 4 All other giving and voluntary receipts, including Special Appeals (recurring and one-off) 19 Diocesan parish share contribution 6 Gift Aid recovered 20 Salaries, wages and honoraria 7 Legacies received (capital value) 21 Clergy and staff expenses 8 Grants (include recurring and one-off) Church expenses TOTAL Voluntary receipts: £ £ 22 Church expenses: Mission and evangelism costs Activities for generating funds 23 Church running expenses (including Governance) 9 Gross receipts from fundraising activities 24 Church utility bills Investment income 25 Cost of trading 10 Dividends, interest, receipts from property etc. Major capital expenditure Church activities 27 Major repairs to the church building 11 Statutory fees retained by the PCC (weddings, funerals etc.) 28 Major repairs to church hall or other PCC property, including redecoration 12 Gross receipts from trading (e.g. hall lettings, magazine, bookstall) NOT fundraising. 29 New building work to the church, church hall, clergy housing or other PCC property Other receipts SUB-TOTAL of all expenditure payments above: £ £ 13 Other receipts not already listed 99 Other payments not already listed TOTAL RECEIPTS (FROM FINANCIAL STATEMENTS) Unrestricted Restricted TOTAL PAYMENTS (FROM FINANCIAL STATEMENTS) Unrestricted Restricted A £ £ C £ £ B COMBINED TOTAL D COMBINED TOTAL PLANNED GIVERS AND LEGACIES Cash and Investment Balances UNRESTRICTED RESTRICTED 14 Number of tax efficient planned givers 31 Cash and deposit balance as at 31/12/17 15 Number of other planned givers 32 Investments as at 31/12/17 16 Number of new legacies received Accounts basis: on which basis were your accounts prepared? (indicate ONE) 100 Weekly average planned giving per planned giver #DIV/0! 30 Receipts and payments [ ] Looking back across 2017, were there any exceptional circumstances or significant changes that may have led to unusual figures? Please provide details in the box below. If the form is NOT completed on behalf of the entire parish, please list below the churches included: RECEIPTS AND PAYMENTS Parish name: Diocese: RECEIPTS PAYMENTS Please refer to the notes on the following pages to help clarify what is included in each section. The item numbers refer to RPF notes, consistent with the guidance provided in PCC Accountability, 2017. Date Name Position Telephone or email £ £ Accruals [ ]
5th October 2018 _______________________________________
Treasurers’ Training Day
5th October 2018
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Primary Income Source : Voluntary Planned Giving (recurring) Tax efficient (Gift-aided) } monthly standing order/ Other Planned Giving } weekly gift aid envelopes Cash Collections at Services } GASDS scheme (*) (*) – contact Yvonne Thompson for help with claiming Voluntary Grants and Legacies (non-recurring) -National legacy scheme resources Fundraising Activities Dividends and Interest – Cash Management Scheme Fees retained by PCC for Weddings and Funerals Trading Activities – hall lettings, magazine and book sales, coffee shop etc.
Parish Share paid to Diocese Staff Salaries / Honoraria Clergy and Staff Expenses Mission and Evangelism Regular Church Running Expenses
Utilities: Gas / Electricity / Oil / Water – negotiated contract Insurance – EIG – DBF negotiated Cleaning Routine Maintenance
Trading Costs eg magazine/café etc Capital: Major Repairs, Maintenance and Improvements – grants/loans
5th October 2018 _______________________________________
Table of Parochial Fees from 1 January 2018 – Funerals, Burials and Monuments This table sets out the fees prescribed by the Parochial Fees Order 2014 (a Statutory Instrument) and summarises other relevant information. For legal purposes reference should be made to the Order
For further information about fees refer to the Guide to Church of England Parochial Fees and Frequently Asked Questions which are available on the Church of England website. Fee payable Towards Diocesan Board of Finance Fee Payable To Parochial Church Council Total Fee Payable Notes:
‘Burial’ includes deposit in a vault or brick grave and the interment
‘Churchyard’ includes the curtilage of a church and a burial ground of a church whether or not immediately adjoining such church. (NOTE: This includes any area used for the interment of cremated remains within such a curtilage or burial ground, whether consecrated or not.) ‘Cemetery’ means a burial ground maintained by a burial authority. ‘Monument’ includes headstone, cross, kerb, border, vase, chain, railing, tablet, plaque, marker, flatstone, tombstone or monument or tomb of any other kind. ‘immediately preceding or following on from service in church’ includes the day before and the day after the service in church. Where “ - “ appears in the table no fee is payable to the body indicated.
i) No fee is payable in respect of a burial of a still-born infant, or for the funeral or burial of a person dying within sixteen years after birth. ii) The fee for a burial in a churchyard or cemetery on a separate
as, or on the day before or the day after, a service in church. iii) The certificate issued at the time of burial is a certified copy of the entry in the register book of burials kept under the Parochial Registers and Records Measure 1978.
The search fee relates to a particular search where the approximate date of the burial is known. The fee for a more general search of a church register is negotiable.
In the case of a funeral service in church, any costs and expenses incurred in respect of routine administration (including arranging dates and times and the making of entries in registers), making the church available and lighting it are included in the fee prescribed as payable to the Parochial Church Council. Funerals and Burials of person Aged 16 Years or More (See Note B2(i)) Service in Church Funeral service in church, whether taking place before or after burial or cremation (See Note B1) Burial of body in churchyard immediately preceding or following on from service in church Burial or other lawful disposal of cremated remains in churchyard immediately preceding or following on from service in church Burial of body, or burial or other lawful disposal of cremated remains, in cemetery immediately preceding or following on from service in church Cremation immediately preceding or following on from service in church Burial of body in churchyard on separate occasion (See Note B2(ii)) Burial of cremated remains in churchyard or other lawful disposal of cremated remains on separate
Burial of body, or burial or other lawful disposal of cremated remains, in cemetery on separate
No Service in Church Funeral service (including burial of body) at graveside in churchyard Funeral service (including burial or other lawful disposal of cremated remains) in churchyard Funeral service at crematorium, or funeral service (including burial of body or burial or other lawful disposal of cremated remains) in cemetery Burial of body in churchyard (committal only) Burial of cremated remains in churchyard or other lawful disposal of remains (committal only) Certificate issued at time of burial (See Note B2(iii)) 103.00 13.00 13.00 27.00 27.00 40.00 40.00 53.00 103.00 103.00 161.00 40.00 40.00
290.00 118.00
118.00 14.00 290.00 118.00 29.00 291.00 118.00 14.00 190.00 303.00 131.00 27.00 27.00 331.00 158.00 67.00 393.00 221.00 190.00 331.00 158.00 14.00 Monuments in Churchyards Permitted in accordance with rules, regulations or directions made by the Chancellor of the diocese, including those relating to a particular churchyard or part of a churchyard (but excluding a monument authorized by a particular faculty, the fee for which is set by the Chancellor) Small cross of wood Small vase not exceeding 305mm x 203mm x 203mm (12” x 8” x 8”) or tablet, plaque or other marker commemorating a person whose remains have been cremated Any other monument (the above fees include the approval of the original inscription by the incumbent) Additional inscription on existing monument 13.00 13.00 13.00 13.00 30.00 59.00 123.00 14.00 43.00 72.00 136.00 27.00 Searches in Church Registers Searching registers of burials (See Note B3) (including the provision of one copy
for each subsequent hour or part of an hour Each additional copy of an entry in a register of burials
29.00 14.00 29.00 29.00 14.00 Extras The fees shown in the table do not include charges for heating, the services of a verger, music (e.g.
marriage service or a funeral service in church, any costs and expenses incurred in respect of routine administration (including arranging dates and times and the making of entries in registers), making the church available and lighting it are included in the fee prescribed as payable to the Parochial Church Council. Published by The Archbishops’ Council Church House, Great Smith Street,
Quick Reference Table of Parochial DBF Fees from 1 January 2018 - PLEASE REFER TO FULL TABLE FOR ALL PCC FEES (e.g. Banns, Baptisms & Searches)
This is a summary only of the the Parochial Fees 2018. For further information about fees refer to the Guide to Church of England Parochial Fees and Frequently Asked Questions which are available on the Church of England website. https://www.churchofengland.org/weddings-baptisms-funerals/fees.aspx Please refer to full table for PCC fees for Baptisms and Searches in Registers
PCC Fee DBF Fee Retired Minister Fee (’ ) DBF Fee (€ )
Marriages £ £ £ £ Marriage Service (See Note 5. For marriage certificate see Note 6) M 240 201 * 134 67 Funerals / Church Service of Person aged 16 Years or More (See Note 3(i)) Funeral service in church, whether taking place before or after burial or cremation (See Note 5) F 87 103 * 69 34 Memorial Service MEM 87 103 69 34 Funeral service including burial of body at graveside in churchyard FGV 290 103 69 34 Funeral service including burial (or other lawful disposal) of cremated remains at graveside in churchyard FGV 118 103 69 34 Burials of Person aged 16 Years or More (See Note 3(i)) Burial of body in churchyard immediately preceding or following on from service in church BCH 290 13 * 9 4 Burial or other lawful disposal of cremated remains in churchyard immediately preceding or following on from service in church ACH 118 13 * 9 4 Burial of body, or burial or other lawful disposal of cremated remains, in cemetery immediately preceding or following on from service in church BCM
18 9 Burial of body in churchyard on separate occasion (See Note 3(ii)) BCHS 291 40 * 27 13 Burial of cremated remains in churchyard or other lawful disposal of cremated remains on separate occasion (See Note 3(ii)) BACHS 118 40 * 27 13 Burial of body, or burial or other lawful disposal of cremated remains, in cemetery on separate occasion (See Note 3(ii)) BACMS 14 53 35 18 Burial of body in churchyard (committal only) CMTL 291 40 * 27 13 Burial of cremated remains in churchyard or other lawful disposal of cremated remains (committal only) CMTL 118 40 * 27 13 Cremation / No Service in Church Funeral service at crematorium, or funeral service (including burial of body or burial or other lawful disposal
FCRB 29 161 * 107 54 Cremation immediately preceding or following on from service in church CR
* 18 9 Monuments in Churchyards Small cross of wood WC 30 13 13 Small vase, tablet, plaque or other marker commemorating a person whose remains have been cremated VT 59 13 13 Any other monument MT 123 13 13 Additional inscription on existing monument I 14 13 13
CASUAL DUTY FEE - Sunday or weekday service (during Vacancies, Holiday Cover, Sabbaticals & periods of Sickness)
34.50
Frequently Used Apportionment for Retired Minister With Incumbent Ref / Code
F= Funeral B=Burial CH=Church CM=Cemetery A=Cremated Remains CR=Cremation GV=Graveside S=separate CMTL=committal only
Date Ref* Name Church Name of Officiant Retired Clergy Fee £ PCC Fee £ DBF Fee £
01/04/18 M Smith/Jones St Lucy's Rev Jolie £240.00 £201.00 06/04/18 F White St Lucy's Rev Jolie £87.00 £103.00 06/04/18 CR White St Lucy's Rev Jolie £27.00 06/04/18 BCM White St Lucy's Rev Jolie £27.00 05/05/18 FCRB Green St Lucy's Rev Jolie £29.00 £161.00 12/05/18 FCRB Apple St Lucy's Rev Chapman (PTO) £29.00 £161.00 21/05/18 VT White St Lucy's Rev Jolie £59.00 £13.00 05/06/18 M Baker/Cake St Lucy's Rev Chapman (PTO) £134.00 £240.00 £67.00 14/06/18 FCRB Booker St Lucy's Rev Jolie £87.00 £103.00 14/06/18 CR Booker St Lucy's Rev Jolie £27.00 20/06/18 BACHS Booker St Lucy's Rev Jolie £40.00 £118.00 * See Appendix for details
Declaration & Signatures Signatures
Payment Method
PCC Officer or Incumbent Cheque Enclosed Date Paid by BACS £1,008.00 I declare that all information provided on this form is true, correct and agreed to the parish records and registers.
£134.00 £811.00
PARISH (if not for whole benefice):
St Lucy's
BENEFICE/TEAM MINISTRY:
Sunshine Valley
INCUMBENT/PRIEST IN CHARGE:
Rev I Jollie
FEES CONTACT NAME:
Wilfred Pleasant
CONTACT DETAILS (Tel./email):
01234 567891
MONTH / QUARTER:
Q3
Office use only Parish Ref: Banked: Date: __/__/18 Complete:
Please note all Reference codes, Fees and user notes can be found on separate appendix
contact: Yvonne Thompson Tel: 01749 685125
Yvonne.Thompson@bathwells.anglican.org
as it is easier to see if there has been an over/under payment
the DBF fee “in a particular case” - cannot issue a blanket waiver of fees, and also the right to waive the PCC fee after consulting with the Churchwardens
elsewhere
plot
Fees for casual duty and travel expenses are payable by the DBF for a period of eight weeks commencing at the beginning of the fifth week from the time that an Incumbent is ill. For longer absences AD approval is required. These fees are not payable to stipendiary clergy, SSMs, Chaplains
It is the responsibility of the churchwarden arranging the service to ensure that any visiting clergy have PTO (Permission To Officiate). No payment will be made by the DBF to visiting clergy who do not have PTO.
to the PCC/benefice
apportionment of fees and travel expenses
(excluding the PCC element) is payable to the DBF
vacancy
services per week. Forms completed monthly
priests, self supporting ministers (SSMs), Chaplains or Readers
clergy
Don’t try to modify formulae and macros in cashbook.
corrupted Avoid cutting and pasting data around the cashbook – use the sort keys instead to sort entries by date/account etc. For larger churches a commercial accounts package may be preferable (e.g. Finance CoOrdinator / SAGE / Data Developments etc). Diocese working with Liberty Accounts on a potential advance on Cashbook – watch this space!
annual fee audit (some randomly and some on a risk basis)
with the service registers for completeness and accuracy
and record keeping
necessary recommendations made
friendly!
5th October 2018 _______________________________________
Assistant Diocesan Secretary
5th October 2018 _______________________________________
– There has to be a gift; donation of money with NO benefit – Donor must pay sufficient UK Income or Capital Gains tax
(sample copies in pack)
– Time limit is 4 years – Interim claims, anytime – Aggregation
– Envelopes – Bank statements – Gift Aid Declaration – Working papers
Fig.1 shows an example of how to complete the schedule. For more information follow the link below. You must be connected to the internet to access the guidance. Charities online guidance Fig.1 Examples Title up to 4 characters First name or initial up to 35 characters with no spaces,
Last name up to 35 characters House name or number up to 40 characters Postcode UPPER CASE and include a space Aggregated donations a simple description up to 35 characters - DON'T enter Yes or Not Applicable. Sponsored event enter Yes or leave blank Donation date (DD/MM/YY) DON'T use hyphens or full stops Amount DON'T use a £ sign Prof Henry House Martin 152A M99 2QD 24/03/15 240.00 Mr John Smith 100 Champs Elysees, Paris X 24/06/15 250.00 One off Gift Aid donations 31/03/15 880.00 Miss B Chaudry 21 L43 4FB Yes 26/04/15 80.00
Enter details from here
Earliest donation date in the period of claim. (DD/MM/YY) Box 1 03/04/17 Previously over-claimed amount. Leave blank if none Box 2 Don't use a £ sign Item Title First name Last name House name or number Postcode Aggregated donations Sponsored event Donation date Amount
(Yes/blank) (DD/MM/YY)1 A Smith Bell House TA2 7QA 03/04/17 13.00 2 B Jones 17 BS40 7TF 03/04/17 13.00 3 C Bennett 25 BS41 9NF 03/04/17 13.00 4 Licensing Chew Stoke 03/04/17 13.00 5 D Wells The Lodge TA10 0EG 07/04/17 13.00 6 Horton 16/04/17 13.00 7 Mr E Bath 13 BA1 2PR 18/04/17 13.00 8 F Mann 73 IG1 4AL 18/04/17 13.00 9 G Weston 55 BA3 5QU 23/04/17 13.00 10 Frome Deanery Mission Project 23/04/17 13.00 11 Confirmation Trull 24/04/17 13.00 The total below is automatically calculated from the amounts you enter in the schedule. Total donations: £143.00
Donations schedule table
Gift Aid donations schedule
Get it right first time - how to complete this schedule:
* Don't change the layout of the schedule or change the name of the worksheet. * Save the schedule as a .ods file not a Microsoft Excel .xlsx file, for example Gift Aid Jan 2014.ods. * If any section isn't applicable leave it blank. Don't enter N/A or Nil. * Don't include blank spaces or other characters at the start or end of boxes. * Don't leave a blank row between donations. * Enter the house name or number and the postcode of all donors that live in the UK. For donors living abroad, enter their address and put X in the 'Postcode' column. * Stay within the maximum of 1,000 rows of donations. * Aggregated donations are donations under £20 from different people totalling less than £1000 per line. When you add together donations from the same donor, you must leave the aggregated donations column blank. * For sponsored events enter the participant's name and address, the date collected, and the total amount raised. Don't include any donations over £500 – these must be shown separately as normal Gift Aid donations. For aggregated donations, this date may be earlier than any date entered in the donation date column of the donations schedule table below. Make sure you show the tax not the donation. This amount will be deducted from your claim.
Fig.1 Examples Building name (up to 160 characters) First line of address (up to 40 characters) Postcode UPPER CASE and include a space Tax year 1 ending 5 April (include tax year 3 claims in this column) Amount of donations received in tax year 1 (£) (include tax year 3 claims in this column) Tax year 2 ending 5 April Amount of donations received in tax year 2 (£) The Vault 22 Liberty Place L20 3UD 2014 1500.00 2015 2500.00 The Vault 22 Liberty Place L20 3UD 2016 2000.00 Bootle Village Hall 11A Grange Road L20 1KL 2015 1750.00
£615.00
Item Building name First line of address Postcode Tax year 1 ending 5 April Amount of donations received in tax year 1 Tax year 2 ending 5 April Amount of donations received in tax year 2
(£) (£)
1 St Swithuns
Bath BA1 7RS
2017 123.00
4 St Peter's Church
Longfellow Road BA3 3YZ
2017 123.00
6 St Francis of Assisi
Saxon Green TA6 4JA
2017 123.00
10 St John the Evangelist
Queens Road BS21 7TH
2017 123.00
13 All Saints
Church Lane BA2 0AN
2017 123.00
14 The total below is calculated from the amounts you enter into the schedule.
Total of all amounts:
Community buildings table
Gift Aid Small Donations Scheme (GASDS) community buildings
Get it right first time - how to complete this schedule:
* Don't enter an amount over the GASDS limit of £5000 (for donations received before 6 April 2016) or £8000 (for donations received on 6 April 2016 onwards). * GASDS are claimed by tax year - not on your accounting period. Please ensure you separate donations into tax years. * GASDS must be claimed within two years. If it has been more than two years then your GASDS will now be out of date. * Don't change the layout of the schedule or change the name of the worksheet. * Save the schedule as a .ods file not a Microsoft Excel .xlsx file, for example Gift Aid Jan 2014.ods. * If any section isn't applicable leave it blank. Don't enter N/A or Nil. * Don't include blank spaces or other characters at the start or end of boxes. * Don't leave a blank row between donations. * Stay within the maximum of 500 rows of donations. * Enter values in pounds sterling including pence. Fig.1 shows an example of how to complete the schedule. For more information follow the link below. You must be connected to the internet to access the guidance. Charities Online guidance
5th October 2018 _______________________________________
EXCEL based software originally developed in Gloucester Diocese - most suitable for smaller parishes with income <£100k Free - Available to download with a WORD manual from the website (http://www.bathandwells.org.uk/supporting- parishes/finances/for-treasurers/) Free training available Support - volunteer Cashbook Champions – all parish Treasurers – Luke 14 v 28 Community
“Single entry” of receipts and payments on a single page Statutory Year end R&P Report CofE Annual Return of Parish Finance Tailored interim and final local reporting
“Behind the Scenes” double entry processing
Parochial Fees Return
SO/DD shortcuts
Standard Accounts codes
Inter-a/c transfer mgt
Simple bank reconciliation
Local codes for analysis Real time balances Budget facility
Shared questions and experience – over 60 current members No one alone Learning from each other Developing best practice Guidelines and frameworks available Not reinventing the wheel Easier to hand over to next Treasurer Get email updates whenever someone posts
– Annual membership £12.50 – Handbook and courses – www.acat.uk.com
– £12 – Order from https://www.chpublishing.co.uk/books/9780715111123/pcc-accountability
– Includes valuable handouts on Trustee accountability, Independent Examination – and much more
– Independent accountants specialising in church accounts – Website full of resources - https://www.stewardship.org.uk/resources/resources
Treasurers
Fund for Church Growth grants
Stewardship Grants advice Planned giving reviews
Loans from CCLA or Diocesan Loan Fund
How w can the Dioce cese se help p us?
Advice on use of Church buildings Mission initiatives and Mission Action planning Parish Consultancy
developing teams
profiles
Advice on benefice and parish reorganisation
Children's and youth advisors and resources Updates on current issues
Safeguarding admin, advice and training