BANKING STAFFING WHAT IS IT? HOW DOES IT WORK? What is banking - - PowerPoint PPT Presentation

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Feb 12, 2023 259 likes •517 views

BANKING STAFFING WHAT IS IT? HOW DOES IT WORK? What is banking staffing? For schools - a system for managing staffing entitlement For MoE - a mechanism for paying teachers Boards of trustees hire and employ teachers MoE pays

SLIDE 1

BANKING STAFFING

WHAT IS IT? HOW DOES IT WORK?

SLIDE 2

What is banking staffing?

For schools -

a system for managing staffing entitlement

For MoE -

a mechanism for paying teachers

 Boards of trustees hire and employ teachers  MoE pays teachers’ salaries

SLIDE 3

Staffing entitlement

Staffing entitlement is based on: Student Roll (# of students) + Additional Staffing (e.g. special education)

Provided in units of FTTE:

Full-Time Teacher Equivalent

 1.0 FTTE = 1 full-time teacher  Decimals correspond to part-time

0.60 FTTE = 60% employed

The value of teachers MoE will pay for at each school

SLIDE 4

Calculating staffing usage

1 pay period = 14 days

 Teachers are paid fortnightly  Schools’ banking staffing is charged fortnightly

1 full-time teacher = 1.0 FTTE per pay period.

1.0 FTTE 14 days 0.07 FTTE per day

SLIDE 5

Day relief/ Additional hours

 The rate for 50 hours (10 days) is 1.368 FTTE  One day (5 hours) rounds to 0.14 FTTE

# days 0.1368 FTTE

SLIDE 6

The banking staffing year

26 pay periods per year

Boards can over- or under-use staffing during the year. Goal: zero balance by end of year.

23 24 25 26 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22

Term 1

Holidays

Term 2

Holidays

Term 3

Holidays

Term 4

Holidays

End pp22 Start pp23

SLIDE 7

The balancing period

Pp23-26 – first 4 pay periods of new year

If a board doesn’t reach zero balance at the end of the year... They can use staffing during balancing period to offset previous year’s balance.

23 24 25 26 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22

Term 1

Holidays

Term 2

Holidays

Term 3

Holidays

Term 4

Holidays

Balancing Period Balancing Period

SLIDE 8

How the balancing period works

End of year balance As at pay period 22 Zero balance as at pay period 26

Overuse (Negative FTTE) E.g. -2.70 FTTE Under use entitlement through pay periods 23 to 26 E.g. Transfer teachers from TS to BG E.g. +2.70 FTTE Underuse (Positive FTTE) Over use entitlement through pay periods 23 to 26 E.g. Employ more teachers or transfer teachers from BG to TS

SLIDE 9

Automatic Adjustments

During the balancing period, the system automatically applies a school’s over/underuse against the previous year’s balance.

SLIDE 10

If a school still doesn’t reach zero...

 Charged for overuse  Reimbursed for underuse

(up to 10% of staffing entitlement)

Charge/reimbursement is applied to July operational funding instalment.

SLIDE 11

School banking staffing report

Only shows 7 most recent pay periods Advises how to reach zero balance

Schools may request a copy of MoE report for full year snapshot.

SLIDE 12

Modelling Spreadsheet

Tool that allows schools to forecast their staffing

 Schools can request from MoE at any point  Pre-populated with school’s current information  Schools add information from each Banking Staffing

report

SLIDE 13

Modelling Spreadsheet

Dates Pay Period Number 23 24 25 26 ADJ 1 2 3 4 YTD Total Total staffing usage for period 6.00 6.00 6.28 6.70 6.20 6.20 6.20 6.20 49.78 Entitlement 6.16 6.16 6.16 6.16 6.16 6.16 6.16 6.16 49.28 Ministry adjustment 0.00 Automatic adjustment 0.16 0.16 0.32 Difference for period 0.00 0.00

0.12
0.54
0.04
0.04
0.04
0.04
0.82

Required average staffing level to finish year with zero balance (FTTE) 6.16 6.16 6.15 6.13 6.13 6.12 6.12 6.11 Teacher's Name 23 24 25 26 ADJ 1 2 3 4 YTD Total TEACHER ONE 0.7 0.2 0.2 0.2 0.2 1.50 TEACHER TWO 1 1 1 1 1 1 1 1 8.00 TEACHER THREE 1 1 1 1 1 1 1 1 8.00 TEACHER FOUR 1 1 1 1 1 1 1 1 8.00 TEACHER FIVE 0.28 0.28 TEACHER SIX 1 1 1 1 1 1 1 1 8.00 TEACHER SEVEN 1 1 1 1 1 1 1 1 8.00 TEACHER EIGHT 1 1 1 1 1 1 1 1 8.00

Total usage for each period automatically totals from below Enter entitlement YTD will automatically total Enter teacher names and FTTE from Banking Staffing report

SLIDE 14

Costing adjustments

Boards can employ teachers from:

Staffing Entitlement

 Uses FTTE  MoE pays salary  Funding code: 11900

(Teachers’ Salaries)

Operational Funding

 Uses $  Board pays salary  Funding code: 11010

(Bulk Grant)

Board can switch teachers between TS and BG

SLIDE 15

Costing adjustments – how they work

School requests funding code change BS team approves & notifies pay centre Pay centre processes change Banking staffing automatically adjusted

School requests funding code change Pay centre processes change Backdates up to 2 pay periods only

If a school wants to backdate a funding code change... If a school wants to backdate more than 2 pay periods...

SLIDE 16

Costing adjustments- SUE reports

SLIDE 17

Costing adjustments- Banking Staffing Reports

SLIDE 18

Sends letter copy to BS team

Overpayments

Occur when a school is charged incorrectly for a teacher.

Sends letter to school & teacher Calculates $ value of

verpayment

Adjusts school’s balance Notifies pay centre Repays MoE School Pay Centre Banking Staffing Teacher

SLIDE 19

Holiday Pay

Teachers accrue approximately 21 days of holiday pay per term:

14 for term break
7 for summer holiday

Schools are charged 14 days holiday pay during each term break.

SLIDE 20

Holiday Pay Capping

When a teacher leaves mid-year, the amount of holiday pay charged to the school’s banking staffing is capped: Why? Ensures school is not penalised for hiring replacement teacher.

Term 1 Term 2 Term 3 Term 4 Teacher is paid out 21 days 28 days 35 days 42 days School is charged 0 days 14 days max 14 days max All remaining

SLIDE 21

Query/Requesting a change

SLIDE 22

End of Year

At the end of the balancing period, we have the school’s final banking staffing balance. We will turn this figure into a $ value that is either reimbursed to the school or recovered from it. Recoveries/reimbursements are applied to the school’s July ops grant instalment.

Cut off = pay period 26

 Previous year’s

balance is set.

 School is

charged/reimbursed for remaining

ver/underuse.

SLIDE 23

Additional Staffing

Teacher specific allowances;

 Beginning, Overseas and Retrained teacher time

allowances (BTTA)

Release time for new teachers for professional development.

 First time Principal Release allowances (FTPR)

Release time for new principals in the first 18 months for professional development.

 Specialist Classroom Teacher allowances (SCT)

Secondary and Area schools only. They provide professional learning support to other teachers in the school, including beginning teachers, to enhance quality teaching practices.

SLIDE 24

Additional Staffing

 Classroom Release Time (CRT)

Formulas vary per school type. Calculated based on entitlement but considered additional staffing.

 Itinerant Teachers of Music time allowance (ITM)

Secondary schools only, time allowance to coordinate the programs and for the professional development of these teachers. Calculated based on entitlement but considered additional staffing.

 Reading Recovery (RRA)

Schools apply to Local Office and the school matches what the ministry provides.

 Special Reasons staffing (SR)

Unique situation outside of the boards control, reviewed on a case by case basis.