LCPS STAFFING STANDARDS School Board Work Session January 15, - - PDF document

1/15/2019 1

LCPS STAFFING STANDARDS

School Board Work Session January 15, 2019

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LCPS Staffing Standards

• Staffing Standards provide a base level of equity, assist in

transparent budgetary planning, and ensure compliance with state standards.

• FY20 will be the 4th Year that Staffing Standards have been part
• f the budget process.
• Staffing Standards are located in the Appendix of the budget

book on pages 370-388.

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1/15/2019 2 Department of Instruction - Elementary Schools

Differentiated Staffing

• Threshold reduced from 70% to 50% for eligibility

 Cool Spring  Creighton’s Corner  Dominion Trail  Frances Hazel Reid

• A full list of FY20 differentiated staffing allocations and historical staffing

usage is located in the budget book on page 394.

FTE Criteria FTE Criteria Criteria FTE Cost If % EL and % Econ. Disadv. is at least 70%, then If % EL and % Econ.

• Disadv. is at least

50%, then (% EL + % Econ. Disadv)(projected enrollment)(0.05) 23 (% EL + % Econ. Disadv)(projected enrollment)(0.05) 23 Book Page# 371 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Differentiated Staffing 4.0 $ 396,908 3

Department of Instruction - Elementary Schools

Dean

• The staffing standard has been simplified and enhanced.

 Dominion Trail  Seldens Landing  Sycolin Creek  John W. Tolbert  Mountain View

FTE Criteria FTE Criteria Criteria FTE Cost Dean 1.0 per school enrollment ≥ 800 or school enrollment ≥ 700 with ≥ 70 instructional personnel 1.0 ≥675 students 5.0 515,955 $ 372 Book Page# Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New 4

1/15/2019 3 Department of Instruction - Middle Schools

Multiple Positions

FTE Criteria FTE Criteria Criteria FTE Cost Teacher Assistants 3.0 per school <1,600 (Study Hall Monitor) 4.0 per school ≥1,600 Teacher Assistants (In School Restriction) 1.0 per school 374 Book Page# Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New

FTE Criteria FTE Criteria Criteria FTE Cost Secretary I 4.0 per school <1,600 5.0 per school ≥1,600 374 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page#

• Clarified presentation to show tiers for both positions.
• Teacher Assistants are now separated by type to match High School

presentation.

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Department of Instruction - High Schools

Athletic Trainer

• The enhancement adds 5.0 FTE to be used at the discretion of the

Athletics Office.

FTE Criteria FTE Criteria Criteria FTE Cost Athletic Trainer 1.0 per school 1.0 per school + 5.0 at discretion of Athletics Office 5.0 $ 431,390 377 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page# 6

1/15/2019 4 Department of Instruction - Douglass School

Multiple Positions

• Standards have been established that either mirror current high school

standards or create a standard specific to Douglass School.

1Mirrors current high school standard. 7 FTE Criteria FTE Criteria Criteria FTE Cost Teacher, Douglass 1.0 per 10 students 0.5 $ 60,182 380 1.0 per 20 students WIDA English Proficiency Levels 1‐2 1.0 per 25 students WIDA English Proficiency Levels 3‐5 Reading Teacher 1.0 per Douglass School 380 Principal 1.0 per Douglass School 380 Assistant Principal 1.0 per Douglass School 380 2.0 per <299 students 3.0 per ≥300 students Teacher Assistants ‐ In School Restriction 1.0 per level 380 Teacher Assistants 3.0 per Douglass School 380 Test Coordinator1 1.0 per school 380 1.0 per <299 students 2.0 per ≥300 students Instructional Facilitator, Technology1 1.0 per Douglass School 380 Librarian1 1.0 per Douglass School 380 Library Assistant1 1.0 per Douglass School 380 Secretary/Bookkeeper Dean Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New EL Teacher1 17.0 1,000 students 380 Book Page# 380 380

Department of Instruction - Academies of Loudoun

Multiple Positions

• Standards have been established for Teachers at MATA, AET, and AOS.

FTE Criteria FTE Criteria Criteria FTE Cost Teacher ‐ Monroe Advanced Technical Academy 1.0 per program 1.0 $ 99,227 378 Four variables are taken into consideration when assigning AET teachers. 9.0 $ 893,043 ∙ The number of students enrolled by grade level. ∙ The number of classes a student may take (3). ∙ The number of classes taught by a teacher (4). ∙ The target average class size (Yr 1 & 2 = 25, Yr 3 = 17, Yr 4 = 15.) (Number of Students) x (3) ÷ (4) ÷ (25 or 17 or 15) Teacher ‐ Academy of Science Four variables are taken into consideration when assigning AOS teachers. 3.5 $ 357,863 ∙ The number of students enrolled by grade level. ∙ The number of classes a student may take (3). ∙ The number of classes taught by a teacher (4). ∙ The target average class size (Yr 1 & 2 = 20, Yr 3 & 4 = 15.) (Number of Students) x (3) ÷ (4) ÷ (20 or 15) Teacher ‐ Academy of Engineering & Technology Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page# 378 378 8

1/15/2019 5 Department of Instruction - Academies of Loudoun

Multiple Positions

• Standards have been established that either mirror current high school

standards or create a standard specific to the Academies of Loudoun.

1Mirrors current high school standard. 9 FTE Criteria FTE Criteria Criteria FTE Cost Teacher, Makerspace 1.0 per Academies 1.0 $ 107,156 378 Test Coordinator1 1.0 per Academies 378 1.0 per 20 students WIDA English Proficiency Levels 1‐2 1.0 per 25 students WIDA English Proficiency Levels 3‐5 Instructional Facilitator, Technology1 1.0 per Academies 378 Principal1 1.0 per Academies 378 Director 1.0 per Academy 378 Assistant Principal 1.0 per Academies 378 Librarian1 1.0 per Academies 378 Library Assistant1 1.0 per Academies 378 Teacher Assistants 1.0 per grade level 378 Secretary/Bookkeeper1 5.0 per Academies 378 Chemical & Laboratory Safety Specialist 1.0 per Academies 378 Admissions Coordinator 1.0 per Academies 378 Admissions Outreach Specialist 2.0 per Academies 1.0 $ 107,156 378 EL Teacher1 17.0 1,000 students Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page# 378

Department of Instruction – All School Levels

Instructional Facilitators

• Staffing standard has been changed from a district wide ratio to 3

distinct ratios per level.

FTE Criteria FTE Criteria Criteria FTE Cost 1.0 per 4 Elementary Schools 2.0 $ 214,312 1.0 per 3 Middle Schools 3.0 321,468 $ 1.0 per 3 High Schools 2.0 214,312 $ Book Page# 380 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Instructional Facilitator 1.0 per 5 schools (assigned at discretion of Department

• f Instruction)

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1/15/2019 6 Department of Pupil Services – Elementary Schools

School Counselor

• The Governor’s proposed budget reduces the Standards of Quality

staffing ratios for elementary, middle and high school counselors, thereby reducing School Counselor caseloads.

• LCPS staffing standard would need to change to meet the state staffing

requirement if it is approved.

11 FTE Criteria FTE Criteria Criteria FTE Cost 1.0 500 students 1.0 500 students 1.0 per 375 students 26.00 2,579,902 $ One additional hour per 100 students 1.0 per 375 students 373 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page# School Counselor

Department of Pupil Services – Elementary Schools

Social Worker

• The standard has been adjusted to provide higher level of support at Title

I Schools.

FTE Criteria FTE Criteria Criteria FTE Cost School Social Worker (Elementary) 1.0 per 2,200 students 1.0 per 2,000 at non Title I Schools, 1.0 per 2 Title I Schools 2.0 $ 190,228 373 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page#

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1/15/2019 7 Department of Pupil Services – Elementary Schools

Resource Nurse

• Resource Nurses are staffed at Elementary Schools.
• The previous standard was ambiguous with a range of 1 per 6-8 schools
• presented. This clarification makes the standard more specific.

FTE Criteria FTE Criteria Criteria FTE Cost Resource Nurse 1.0 per 7 schools 373 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page#

Clarification

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Department of Pupil Services – Middle Schools

School Counselor

• The standard has been clarified to explicitly show tiers and FTEs earned

at each level.

• LCPS’ current staffing standard for middle school exceeds the Governor’s

proposed state staffing requirement.

14 FTE Criteria FTE Criteria Criteria FTE Cost School Counselor 1.0 300 students per school 1.0 400 students One additional at 5% over 300 One additional period per 80 students 1.0 ≤315 students per school 2.0 ≤630 students per school 3.0 ≤945 students per school 1.0 325 students 4.0 ≤1260 students per school 5.0 ≤1575students per school 6.0 ≤1890 students per school 375 Book Page# Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New

1/15/2019 8 Department of Pupil Services – High Schools

Parent Liaison (Non-Title I Schools)

• Corrects typo from prior book. Previous presentation showed last tier
• f the regular calculation at 20 hours per week if exceeded 1,800

students and that has now been corrected to show 1,500.

FTE Criteria FTE Criteria Criteria FTE Cost 12 hours per week <1,200 student 15 hours per week 1,200‐ 1,500 students 20 hours per week >1,500 students Additional Differentiated Staffing if % EL and %

• Econ. Disadv. meet

number of students below: 0 hours per week <300 students 7 hours per week 300‐ 700 students 10 hours per week 701 ‐ 1,100 students 16 hours per week > 1,100 students 377 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page# Parent Liaison (Non‐Title I Schools)

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Department of Pupil Services – High Schools

School Counselor

• The standard has been clarified to explicitly show tiers and FTEs earned

at each level.

• LCPS’ current staffing standard for high school exceeds the Governor’s

proposed state staffing requirement.

• Applying the Governor’s proposed ratio of 1.0 per 300 students with

natural rounding would result in a school having to exceed 450 students before earning a 2nd FTE. LCPS’ tiered staffing standard results in a school earning a 2nd FTE when they exceed 315 students.

16 FTE Criteria FTE Criteria Criteria FTE Cost School Counselor 1.0 300 students per school 1.0 400 students One additional at 5% over 300 One additional period per 80 students 1.0 ≤315 students per school 1.0 300 students 2.0 ≤630 students per school 3.0 ≤945 students per school 4.0 ≤1260 students per school 5.0 ≤1575students per school 6.0 ≤1890 students per school LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page# 377 Position

1/15/2019 9 Department of Pupil Services – High Schools

School Counseling Secretary

• A new standard has been established at the high schools.

17 FTE Criteria FTE Criteria Criteria FTE Cost 1.0 per school <1,900 students 1.5 per school ≥1,900 students Book Page# 377 School Counseling Secretary Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New

Department of Pupil Services Douglass School

• Standards established that either mirror current high school standards or

create a standard specific to Douglass School.

1Mirrors current high school standard. 18 FTE Criteria FTE Criteria Criteria FTE Cost School Counselor 2.0 < 300 students 3.0 ≥ 300 students 0.5 $ 62,759 380 Psychologist1 1.0 per Douglass School 1.0 $ 95,114 380 School Social Worker 0.8 per Douglass School 0.8 $ 76,091 380 12 hours per week <1,200 students 15 hours per week 1,200‐1,500 students 20 hours per week >1,500 students Parent Liaison1 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New 380 Book Page#

1/15/2019 10 Department of Pupil Services Academies of Loudoun

• Standards have been established that either mirror current high school

standards or create a standard specific to Academies of Loudoun.

1Mirrors current high school standard. 19 FTE Criteria FTE Criteria Criteria FTE Cost Director of School Counseling1 1.0 per Academies 379 School Counselor 1.0 per grade level 1.0 $ 111,090 379 Administrative School Counseling Secretary1 1.0 per Academies 379 School Counseling Secretary1 1.0 per Academies 379 School Social Worker 0.2 per Academies 0.2 $ 19,023 379 12 hours per week <1,200 students 15 hours per week 1,200‐1,500 students 20 hours per week >1,500 students Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Parent Liaison1 379 Book Page#

Department of Pupil Services – All School Levels

Parent Liaison – Title I Schools

• Creation of a new position and standard result in adding full-time positions

at each of these Title I schools.  Forest Grove  Guilford  Rolling Ridge  Sterling  Sugarland  Sully  Sterling MS  Park View HS

FTE Criteria FTE Criteria Criteria FTE Cost Parent Liaison Title I ‐ Elementary 1.0 per Title I School 6.00 345,960 $ 373 Parent Liaison Title I ‐ Middle 1.0 per Title I School 1.00 57,660 $ 375 Parent Liaison Title I ‐ High 1.0 per Title I School 1.00 57,660 $ 377 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page# 20

1/15/2019 11 Department of Pupil Services – All School Levels

Special Education Teacher

• A typo was corrected from the prior publication that showed a ratio of 1

per 10 students.

21 FTE Criteria FTE Criteria Criteria FTE Cost SPECIAL EDUCATION TEACHERS Autism ‐ Level 1 Teacher 1.0 8 students Book Page# 381 1.0 Maximum caseload

• f 20 students

Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New

Department of Pupil Services – All School Levels

Multiple Positions

• The standard has been enriched for Educational Diagnostician and

Student Assistance Specialist.

• A standard has been established for the Eligibility Coordinator.
• A standard has been established for the positions within the Child Find

Program.

22 FTE Criteria FTE Criteria Criteria FTE Cost Educational Diagnostician 1.0 2,900 students 1.0 per 2,700 students 2.0 $ 190,228 384 Student Assistance Specialist 1.0 per 2 High School Clusters 1.0 per 4 secondary schools 384 Eligibility Coordinator 1.0 per 15 schools 384 Psychologist 3.0 per Child Find Program 384 Social Worker 2.0 per Child Find Program 384 Teacher, Special Education ‐ Child Find 3.0 per Child Find Program 384 Teacher, Speech Language Pathologist ‐ Child Find 4.0 per Child Find Program 384 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page#

1/15/2019 12 Department of Digital Innovation

Multiple Positions

• Existing standards have been enhanced with a focus on the population

they support.

FTE Current Practice FTE Industry Standard Criteria FTE Cost Service Desk Analyst 1.0 per Service Desk 1.0 per 3,125 FTEs 1.0 per 5,500 FTEs 1.0 $ 90,930 387 Book Page# 387 387 Position LCPS Staffing Ratio Enhancement/New Digital Experience Lead Systems Specialist1 1.0 per High School Cluster and Academies of Loudoun 1.0 per 4,500 enrollment 1.0 per 5,200 students 1.0 $ 86,537 Service Desk Technician 1.0 per 5 High School Clusters 1.0 per 2,000 FTEs 1.0 per 3,000 FTEs 1.0 $ 79,614

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Department of Digital Innovation

Digital Experience Specialist

• A standard was established that combined the formerly titled Technology

Assistants and other positions into one.

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FTE Current Practice FTE Industry Standard Criteria FTE Cost Digital Experience Specialist (Six positions below combined into this) 1.00 per 710 enrollment 1.0 per 700 students Technology Assistant, ES 0.5 Enrollment 300‐499 1.0 500‐999 1.5 1,000‐1,799 2.0 1800+ 1.0 500‐1,499 1.5 1500‐1799 2.0 1,800+ 1.0 < 1,399 1.5 1,400‐1,799 2.0 1,800+ Audio Visual Technician No FY19 standard (7.0 FTEs) Technology Assistant, MS Technology Assistant, HS Computer Technician Position LCPS Staffing Ratio Enhancement/New 1.0 per High School Cluster and Admin Computer Technician II 1.0 per 5 High School Clusters 387 Book Page#

1/15/2019 13 Department of Support Services – Safety & Security

Multiple Positions

• The standard for the Safety and Security Specialist has been enhanced by

adding 7 additional FTEs to be used at the discretion of Support Services.

• A staffing standard has been established for the Communications

Technician position.

FTE Criteria FTE Criteria Criteria FTE Cost Safety & Security Specialist 1.0 1.0 per High School, Academies, Douglass School, +4.0 at discretion of Support Services 1.0 per High School/career & technical/alternative school 1.0 per High School, Academies, Douglass School, +11.0 at discretion of Support Services 7.0 $521,108 385 Communications Technician 1.0 per 30 schools 385 Position LCPS Staffing Ratio Industry Standard Enhancement/New Book Page#

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Department of Support Services – Transportation

Multiple Positions

• The Lead Bus Driver standard has been enhanced to 1.5 per High School

Cluster.

• An Area Supervisor staffing standard has been established.

FTE Criteria FTE Criteria Criteria FTE Cost Lead Bus Driver 1.45 per High School Cluster 1.5 per High School Cluster 1.5 per High School Cluster 1.0 $ 74,148 385 Area Supervisor 1.0 Per 4 Lead Drivers 1.0 $ 86,536 385 Position LCPS Staffing Ratio Industry Standard Enhancement/New Book Page#

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1/15/2019 14 Department of Support Services – Central Vehicle Maintenance

Multiple Positions

• The Automotive Service Technician (AST) standard has been refined by

function.

• The Garage Foreman staffing standard was removed.

FTE Criteria FTE Criteria Criteria FTE Cost Automotive Service Technician 1.0 per 189 fleet vehicles Automotive Service Technician‐Tire Technician ‐ Buses 1.0 per 500 Buses Automotive Service Technician‐Tire Technician Light Fleet 1.0 per 2,000 light vehicles Automotive Service Technician‐Parts Inventory Specialist 1.0 per 2,500 Parts Issued per Month (1 minimum) Automotive Service Technician‐Services Writer 1.0 per 500 work

• rders ( 1 minimum

per month) Automotive Service Technician‐Bus Seat Repair Technician 1.0 per 400 Buses Automotive Service Technician‐Mechanic I 1.0 per 400 heavy vehicles Garage Foreman 2.0 per division 386 386 Position LCPS Staffing Ratio Industry Standard Enhancement/New Book Page#

OMIT Clarification

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Department of Support Services – School Nutrition

School Nutrition Staff

• Staffing standard for School Nutrition Staff has been clarified with a

footnote.

FTE Criteria FTE Criteria Criteria FTE Cost School Nutrition Staff⁴ 1.0 per 18 meals per labor hour 1.0 per 18 meals per labor hour 386

⁴The School Nutrition Workers staffing is based on a monthly calculation of meal equivalents and hours worked.

Position LCPS Staffing Ratio Industry Standard Enhancement/New Book Page#

Clarification

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1/15/2019 15 Department of Instruction and Department of Pupil Services

Contingency Staffing

• Standard was enhanced to a ratio of 1 per 2,792 students.
• Original standard established in FY17 and has been consistently

depleted each year (see budget book pages 392-393)

FTE Criteria FTE Criteria Criteria FTE Cost CONTINGENCY STAFFING 1.0 3,150 students 1 per 2,792 students 3.0 $ 297,681 388 Position LCPS Staffing Ratio State Staffing Requirement Enhancement/New Book Page#

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LCPS STAFFING STANDARDS

School Board Work Session January 15, 2019

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