Background - - PDF document

background healthelink designed and implemented a pilot
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Background - - PDF document

Background HEALTHeLINK designed and implemented a pilot study with three primary care and three specialty care practices to examine whether the integration of


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SLIDE 1
  • Background
  • HEALTHeLINK designed and implemented a pilot study with three primary care and

three specialty care practices to examine whether the integration of Health Information Exchange (HIE) services into practice office workflow would have an impact on quality of care, practice expense and revenue, as well as patient and staff satisfaction.

  • During the study, a group of health IT professionals and clinical specialists trained the

staff on how to appropriately use and efficiently integrate HIE services in their workflow. Prior to the pilot these practices had little or no utilization of HEALTHeLINK or had not integrated the use of the HIE into their practice workflow.

  • It’s important to mention that Pre- and Post-pilot surveys were also conducted which

confirmed the value of integrating HEALTHeLINK into practice workflows. The survey responses confirmed that:

  • Timely access to clinical data was valued by physicians and providers
  • Managers in the practice were pleased that using HEALTHeLINK allowed them to

resolve atypical patient situations

  • Nurses and medical assistants indicated that HEALTHeLINK made their jobs

easier because they spend less time tracking down clinical data, plus useful clinical data is readily available

  • Nonclinical staff also reported that HEALTHeLINK made their jobs easier.

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SLIDE 2
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  • A goal of the pilot was to develop a set of tools and processes to improve efficiencies

with a practice utilizing HEALTHeLINK as a critical component of practice workflows. We’ll take a closer look at three of these tools today. 2

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SLIDE 3
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  • This slide highlights the features and capabilities of the Practice Workflow Toolkit.
  • The toolkit was designed to give practices the flexibility to implement the use cases that

make the most sense for their practice’s workflow to help streamline tasks and increase

  • verall efficiency.

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SLIDE 4
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  • The toolkit is a collection of documents that can assist with various processes associated

with a typical medical practice workflow.

  • Two key workflow tools to get a practice started are:
  • “Practice Workflow Recommendations and ROI”
  • “Practice Use Cases for HEALTHeLINK”

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SLIDE 5

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  • The intent of the “Practice Workflow Recommendations and ROI” tool is to capture the

recurring themes or pain points practice leadership and team members said they experienced related to obtaining clinical information on a patient.

  • For each pain point (or problem), a Recommendation is provided along with a

breakdown on the Impact and Return on Investment (ROI) that can be realized if the practice implemented a particular recommendation.

  • The Impact and ROI are summarized in the following categories: Practices

Expenses, Practice Revenue, Clinical Quality, Patient Satisfaction, Staff Satisfaction and Payers. 5

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SLIDE 6

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  • The “Practice Use Cases for HEALTHeLINK” describes the unique situations or use cases

a medical practice encounters prior to, during or subsequent to a patient visit or patient event that requires the sharing or collecting of specific types of information regarding a patient and their health.

  • The definition of each use case is provided along with its applicability to Primary

Care, Specialty Care, Pediatrics or OB/GYN practices.

  • The Primary and Specialty Care practices, who consistently use HEALTHeLINK, have

instituted specific workflows to address pre-visit planning (i.e., chart prep), onboarding new patients, managing patients between visits and using services such as alert

  • notifications. As a result, many of these practices have seen an increase in practice

efficiency, a reduction in some practice expenses, improvement in the quality of the patient visit and higher staff and patient satisfaction. 6

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SLIDE 7

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  • “Practice Chart Prep Worksheets” provide a step-by-step checklist for practices to follow

for a particular use case. There is a worksheet for each of the defined use cases (on the previous slide).

  • This slide is an example of a pre-visit planning checklist for a new patient (whether it’s

an adult or a child); it includes the following key steps:

  • Verify Patient Consent
  • Confirm Primary Care Doctor (PCP) and Verify Eligibility/Benefits/Copayments
  • Check for Relevant and/or Recent Medical Records and Scan/Push to the

Patient’s Medical Record

  • Prepare Relevant Patient Release Forms and Other Documents.

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SLIDE 8

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