Avoiding Turbulence While Taking Flight: The Ethical Attorneys - - PowerPoint PPT Presentation

ERICSA 51 ERICSA 51st

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Annual Training Con ng Confer erenc ence & E & Exposition position ▪ May 18 – 22 ▪ Sher Sherato aton Gr n Greens eensboro boro ▪ Gr Greensboro, North eensboro, North Carolina Carolina

Avoiding Turbulence While Taking Flight: The Ethical Attorney’s Guide to Technology

Kathleen Kitson Maria Mancuso Nicholas Palos

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Presenters

Kathleen Kitson, Esq.

Child Support Hearing Officer New Jersey Judiciary

Maria Mancuso, Esq.

Child Support Hearing Officer New Jersey Judiciary

Nicholas Palos, Esq.

Support Magistrate Kings County (Brooklyn, NY) Family Court

Pam Sala (Moderator)

Chief Assistant Friend of the Court Oakland County (MI) Friend of the Court

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

To maintain the requisite knowledge and To maintain the requisite knowledge and skill, a lawyer should keep abreast of changes skill, a lawyer should keep abreast of changes in the law and in the law and practice, including the benefits practice, including the benefits and risks associated with relevant technology and risks associated with relevant technology.. .

ABA Model Rule 1.1, Comment 8 ABA Model Rule 1.1, Comment 8

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Workshop Objectives

This CLE workshop will

Alert the participants to the

ethical issues which arise as technology continues to impact the practice of law

Demonstrate the intersection

between substantive law and the law governing the practice

• f law

Probably raise more issues

than we answer

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Workshop Methodology Our troupe of players will present a series of episodes involving legal ethics issues. At the conclusion of each episode, the players will discuss various issues raised in the performance and invite your comments.

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

CAUTION: FAILURE TO ENGAGE IN THE DISCUSSION OF THE ISSUES PRESENTED MAY BRING ABOUT LAW SCHOOL FLASHBACKS . . . . “VOLUNTEERS WILL BE CHOSEN”

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ACT I

Taxiing to the Runway

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

The Scene

The Office of Jane Doe Executive Officer of Doefficients, Inc.

ERICSA 51 ERICSA 51st

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Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Jane Doe Jane.Doe@doeco.com I need assistance getting my husband to support our

• children. He has said he’ll take our company down if

I press this, but I know he can provide for these

• children. He has taken all of our joint accounts.

By clicking on “send” A

Nature of inquiry Address:

1234 Main Ave.

Telephone No.:

(234)567-8910

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

GHF: Good afternoon and welcome to Goethe Hidit & Fast. How may I help you today? Jane: Well, I think I need a lawyer to get support from my husband for my children. GHF: Okay, tell me a little more about your situation. Jane: John and I have been married for nine years and we have three children. He moved out last month and is not supporting our children I think he’s going to divorce me after her moves in with his new girlfriend. GHF: Why do you think that? Jane: He took all of our bank records with him, except for my private accounts that he does not know about. GHF:

• kay, you have assets he does not know about

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Jane: Of course I do. I’ve seen this coming and I’ve been preparing for this. I have no intention of telling him about it GHF: So you want our help in making sure he does not learn about it, correct? Jane: Among other things. I have a list of things I want to accomplish. GHF: Such as? Jane: I want control of our company. If I get that, he can have anything else he wants. GHF:

• Ok. I think I have enough information. Someone

from the firm will get back to you in a day or so.

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Websites and Solicitation of Business

Applicable Rules

Model Rule 4.1(a) Model Rule 7.1 Model Rule 7.3(a) Model Rule 8.4(c)

Bar Opinions

ABA Formal Opinion 10-457 AZ State Bar Opinion 02-04

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Websites and solicitation of Business

Use of live chat services

Model Rule 7.3(a)

A lawyer shall not by in-person, live telephone or real-time

electronic contact solicit professional employment from a prospective client when a significant motive for the lawyer’s doing so is the lawyer’s pecuniary gain

NC Formal Opinion 2011-8 Philadelphia Bar Opinion 2010-6

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Maintaining confidentiality of information

Duty of Confidentiality

Model Rule 1.6

A lawyer shall not reveal information relating to the

representation of a client unless the client gives informed consent, the disclosure is impliedly authorized in order to carry out the representation or the disclosure is permitted by paragraph (b).

ISSUES AND AUTHORITIES

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Maintaining confidentiality of information

Prospective Client

Model Rule 1.18

A person who discusses with a lawyer the

possibility of forming a client-lawyer relationship with respect to a matter may be a prospective client.

Individual cannot make disclosure unilaterally Use of material learned during such discussion

to the extent Model Rule 1.9 permits use of such material when obtained during representation with a former client.

ISSUES AND AUTHORITIES

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Maintaining confidentiality of information

Warnings, Disclaimers & Cautionary

Statements

Creation of Attorney-Client Relationship

NM Bar Opinion 2000-1 NC Bar Opinion 2000-3 NYCBA Formal Opinion 1998-2 UT Bar Opinion 96-12 VT Ethics Opinion 2000-04

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Maintaining confidentiality of information

Warnings, Disclaimers & Cautionary

Statements

Confidentiality of Visitor Information

California Opinion 2005-168

Provision of Legal Advice Representation of Adverse Party

A lawyer may condition conversations with a

prospective client on the person’s informed consent that no information disclosed during the consultation will prohibit the lawyer from representing a different client in the matter

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Maintaining confidentiality of information

Warnings, Disclaimers & Cautionary

Statements

Clarity of Disclaimer

California Opinion 2005-168

Prominence of Disclaimer

DC Bar Opinion 302

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Supervision of Legal Personnel

Model Rule 5.1

Reasonable efforts to ensure that the firm has in effect measures giving reasonable assurance that all lawyers in the firm conform to the Rules of Professional Conduct Potential liability for misconduct of attorneys being supervised

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Supervision of Non-Legal Personnel (“NLP”)

Model Rule 5.3

Reasonable efforts to regulate conduct as “compatible” with RPC Ethical responsibility if NLP violates Rules

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ACT II

Chatting with the Tower

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

The Scene

In the office of Dewey Gettem & Goode

DEWEY GETTEM & GOODE

ERICSA 51 ERICSA 51st

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Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Ethical issues in use of email

Duty to provide competent representation

A lawyer shall provide competent representation to a client. Competent representation requires the legal knowledge, skill, thoroughness and preparation reasonably necessary for the representation. MRPC 1.1

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Ethical issues in use of email

Ethical duties to consider Competence

Model Rule 1.1 Confidentiality Model Rule 1.6(a) Respect for the Rights of Third Parties Model Rule 4.4(b)

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Ethical issues in use of email

Duty to maintain Confidentiality

A lawyer shall not reveal information relating to the representation of a client unless the client gives informed consent, the disclosure is impliedly authorized in order to carry out the representation or the disclosure is permitted by paragraph (b). MRPC 1.6(a)

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Ethical issues in use of email

Respect for the rights of third parties

A lawyer who receives a document relating to the representation of the lawyer’s client and knows or reasonably should know that the document was inadvertently sent shall promptly notify the sender. MRPC 4.4

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Ethical issues in use of email

• ABA Formal Opinion 99-413
• ABA Formal Opinion 11-459
• ABA Formal Opinion 11-460
• DC Bar Ethics Opinion 281
• IL Opinion 96-10
• IA Ethics Opinion 97-01
• IA Ethics Opinion 96-33
• IA Ethics Opinion 96-1
• ABCNY Formal Opinion 2012-1
• ABCNY Formal Opinion 2003-04*
• ND Opinion 97-09
• OH Opinion 99-2*
• SC Ethics Advisory Opinion 97-08
• VT Advisory Ethics Opinion 97-05*

Bar Ethics Opinions

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Ethical issues in use of email

Duty to maintain confidentiality In general, use of Internet email without encryption is permitted

Reasonable expectation of privacy Little likelihood email transmission can be intercepted Anti wiretapping laws criminalize interception of email transmissions

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Ethical issues in use of email

Duty to maintain Confidentiality

There may be some circumstances where encryption is required Sensitivity of information being communicated Potential harm to client or others

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Ethical issues in use of email

Duty to maintain Confidentiality

Email is only as secure as the recipient permits it to be Recipient’s carelessness Employer policies Disclosure of confidential information may result in a loss of the attorney client privilege

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES Attorney-client privilege is NOT an ethical issue.

All “privileges” are rules of evidence.

Substantive law intersects ethical obligations

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Duty of Competence requires the attorney to be aware of who may have access to the client’s email

Whether of not inadvertent disclosure constitutes waiver

• f privilege is

matter of substantive law A court will determine if the privilege has been waived

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Use of Employer provided computer may result in loss of privilege, as well as work-product protection

4 Part Test

• 1. Does Employer maintain a

policy banning personal use of company email or web access?

• 2. Does company monitor

employee use?

• 3. Do third parties have a right of

access to the computer or emails?

• 4. Has company notified

employee of policy?

322 B.R. 247 (SDNY 2005)

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ACT III

Flying in the Cloud

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

The Scene

In the conference room

ERICSA 51 ERICSA 51st

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Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Why Cloud Computing

“Software as a Service” (SaaS)

Accessed by web-browser Data stored on providers hardware Software continuously upgraded by provider Subscription service vs. license Accessible

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Several ethics rules are implicated

Competence

Model Rule 1.1

Communication

Model Rule 1.4

Confidentiality of client information

Model Rule 1.6

Safekeeping of client property

Model Rule 1.15

Supervision of nonlawyer assistants

Model Rule 5.3

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Bar Ethics Opinions

• CT Informal Opinion 2013-07
• FL Opinions 12-3
• IA Ethics Opinion 11-01
• ME Opinion 194
• MA Opinion 12-03
• NH Advisory Opinion 2013-

13/4

• NYSBA Ethics Opinion 842
• OR Opinion 2011-188
• PA Formal Opinion 2011-200

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Obligation to use due diligence (care) in choosing a cloud provider

Due diligence includes investigating:

Reputation of provider Law governing the terms of the service agreement Enforceable obligation to keep client information confidential Procedure to notify attorney if client information is subpoenaed Security measures to prevent unauthorized access to information Back-up and data recovery procedures Who owns the data Where is data stored Disposition of data if relationship terminates

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ACT IV

Viewing the Flight Plan

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

The Scene

In the office of John Goode

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

METADATA

Data about data

Tracking changes Comments Data used to create data

Formulae Algorithms Templates

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Several ethics rules are implicated

Competence

Model Rule 1.1

Diligence

Model Rule 1.3

Confidentiality

Model Rule 1.6(a)

Fairness to opposing party and counsel

Model Rule 3.4

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Several ethics rules are implicated

Respect for rights of third persons

Model Rule 4.4

Supervisory obligations

Model Rule 5.1 Model Rule 5.3

Misconduct

Model Rule 8.4

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Mining for Metadata

Active Search & Use Permitted

ABA Formal Opinion 06-442 MD Formal Ethics Opinion 2007-09 CO Formal Opinion 119 DC Ethics Opinion 341 VT Opinion 2009-1 WI Ethics Opinion EF-12-01

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Mining for Metadata

Active Search and Use

Prohibited

NC Opinion 2009-1

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Mining for Metadata

Hybrid

OR Formal Opinion 2011-187 PA Formal Opinion 2009-100 WA Opinion 2216 WI Ethics Opinion EF-12-01

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Mining for Metadata

Active Search and Use

Prohibited

AL Ethics Opinion 2007-02 AZ Ethics Opinion 07-03 FL Opinion 06-2 ME Opinion 196 MS Opinion 259 NH Opinion 2008-2009/4 NYCLA Opinion 738 NYS Opinion 749

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

OBLIGATIONS OF SENDING ATTORNEY (“SA”)

Act competently to avoid revealing a

client’s confidential information

Use reasonable care to ensure that

metadata that contains confidential information is not transmitted

Cannot act to limit the duty to use

reasonable care to avoid disclosure of confidential information contained in metadata

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

OBLIGATION OF RECEIVING ATTORNEY (“RA”) WHEN RECEIVING CONFIDENTIAL INFORMATION

Where SA notifies RA that confidential

information is in the metadata, RA should not view and must follow instructions of SA

If RA discovers confidential information in

metadata, RA must give notice of discovery to SA

Several opinions adopt the presumption that any

metadata which contains confidential information was sent inadvertantly

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Metadata within documents may constitute tangible evidence

Subject to subpoena Subject to discovery demands Can bring about sanctions if scrubbing of

metadata occurs in context of litigation

ERICSA 51 ERICSA 51st

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Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

SOCIAL NETWORKS

In discovery digging for In discovery digging for digital dirt‘ can be a digital dirt‘ can be a goldmine when goldmine when done done

• properly. It can also be
• properly. It can also be

an ethical nightmare an ethical nightmare when mistakes, even when mistakes, even unintentional ones, unintentional ones, are are made. made.

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

Gaining access to information by trickery

• r deception is prohibited
• Ethics Opinions
• ABCNY Formal Opinion

2010-2 Ethical Issues Involved

Dishonesty in course of representation is prohibited (Model Rule 8.4) Knowingly making false statements to a third party is prohibited (Model Rule 4.1) Cannot have non-lawyer engage in prohibited activity (Model Rule 5.3(b)(1))

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

New York State Bar Association is reviewing proposed Social Media Ethics Guidelines

3.A: A lawyer may view the public portion of a person’s social media profile or public posts even if such person is represented by another lawyer.

Be aware the network may send a message alerting the person who’s profile is being viewed

3.B: A lawyer may request permission view the restricted portion of an unrepresented person’s social media website or profile,

• Must use full name
• Own profile must be accurate
• May not create a different or

false profile in order to mask identity

• Must provide accurate

information when asked

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

ISSUES AND AUTHORITIES

New York State Bar Association is reviewing proposed Social Media Ethics Guidelines

3.C: A lawyer shall not contact a represented person to seek to review the restricted portion of the person’s social media profile unless an express authorization has been furnished by such person 3.D: A lawyer shall not direct an agent to engage in specific conduct, or with knowledge of the specific conduct by such person, ratify it, where a lawyer may not engage in such conduct.

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

Questions??? Comments???

ERICSA 51 ERICSA 51st

st Annual Train

Annual Training Con ng Confer erenc ence & E & Exposition position May 18 – 22 Sher Sherato aton Gr Greensboro eensboro Gr Greensboro, North eensboro, North Carolina Carolina

CONTACT INFORMATION

Kathleen Kitson: Kathleen.Kitson@judiciary.state.nj.us Maria Mancuso: Maria.Mancuso@judiciary.state.nj.us Nicholas Palos: npalos@courts.state.ny.us