Aviation Review Committee (ARC) COAR Grant Review January 16, 2019 - PowerPoint PPT Presentation

Aviation Review Committee (ARC) COAR Grant Review January 16, 2019

ARC Me e ting Age nda # Type Item Lead(s) Call to order and introductions 1 Action ARC Chair - ASAP Overview Staff Presentation - 2016/17 & 2017/18 Recap 2 Info ODA Staff - Process Changes (Grading Standards) - Staff presentation of Final Scores 3 Break Break for Lunch ALL Review and Ranking of 2018/19 Projects Working - Review Criteria 4 ALL Lunch - Priority I, II and III Projects - Current Funding Available Finalize Project Ranking and Approval of Recommendations - Discussion 5 Action ARC - Rank and tie break - Approval of recommendation to Aviation Board Lessons Learned - Discuss question items from the Chair - “Roundtable”: What has changed/newly developed since our last meeting with o regards to efforts to improve funding for COAR? Have you had any new thoughts with regards to the role of the ARC towards o facilitating a broader conversation with the aviation community? Any thoughts towards facilitating a closer relationship between OAMA and WAMA? o 6 Info ALL Any insights from your individual ACT members regarding ARC’s role in pursuing o additional funding Any insights from your region’s elected officials on the role of ACTS and ARC? o Where do you as ARC Members think we should be directing our efforts? o Lastly, now that we are on our 3 rd year as the ARC, what insights to the role of ARC o and its future would ODA staff like to offer? - Is the ACT still a successful model? - Next steps 7 Action Election of ARC Chair ARC 8 Action Adjourn ODA Staff

COAR Grant Cycle 2016/17 Recap

• Ma r c h 7, 2017 the Sta te Avia tion Boar d una nimously a ppr ove d the list of pr oje c ts. • 31 Pr oje c ts a t 20 a ir por ts we r e funde d. • T ota l COAR Gr ant a wa r ds we r e a ppr ox. $1.68M. T ota l pr oje c t c osts we r e a ppr ox. $13.4M. • T iming issue s r e sulte d in a de la y of the gr a nt a gr e e me nt pr oc e ss. • Dir e c tor Swe c ke r a llowe d for r e imbur sa ble ite ms ba c k to c h 7, 2017. Ma r 2/ 21/ 2019

• Apr il 2017 and onwar d: Staff issue d awar d le tte r s and e xe c ute d gr ants. • As gr ants be gan to e xe c ute , mor e mone y be c ame available . • We ar e ple ase d to say we we r e able to fund 3 additional pr oje c ts at 3 air por ts! 2/ 21/ 2019

COAR Grant Cycle 2017/18 Recap

• F e br uar y 13, 2018 the State Aviation Boar d unanimously appr ove d the list of pr oje c ts. • 24 Pr oje c ts at 22 air por ts we r e funde d. • T otal COAR Gr ant awar ds we r e appr ox. $1.69M. T otal pr oje c t c osts we r e appr ox. $32.3M. 2/ 21/ 2019

• Staff issue d awar d le tte r s and e xe c ute d gr ants upon air por t’s e xe c ution of F AA gr ants. • As with the fir st c yc le , as gr ants be gan to e xe c ute , mor e mone y be c ame available . • We ar e ple ase d to say we we r e able to fund all F AA pr oje c ts that applie d for a COAR gr ant! 2/ 21/ 2019

* Amount awarded is subject to change after all agreements have been executed. * * Revenue for fuel tax collected from January 2018 – November 2018. Note: In addition to the $1.8M revenue for cycle 3, there is one additional month of revenue expected from Dec 2018, and approx. $371K in carryover from 2/ 21/ 2019 previous cycles is available for Cycle 3.

COAR Grant Cycle 2018/19 Overview

September 17 November 2 – October 22 – November 2 To October 29 December 21 ODA’s completeness Grant application review ACT review and grading available. January 16 February February and on going Aviation Review Aviation Board reviews, Staff notifies awarded Committee compiles reprioritizes(as needed) projects and begins the project list to recommend and approves agreement process to Aviation Board recommended apps COAR Cycle 2018-2019 Timeline

COAR Grant Priorities 1 st pr • ity – Assist with ma tc h re q uire me nts fo r F AA ior Airpo rt I mpro ve me nt Pro g ra m (AI P) g ra nts 2 nd pr ity – Sa fe ty a nd infra struc ture de ve lo pme nt • ior 3 r d pr ity – Avia tio n-re la te d e c o no mic b e ne fits re la te d • ior to a irpo rts

COAR Minimum Matc h Re quir e me nts Bo th F AA a nd no n-F AA e lig ib le pro je c ts: the le ve l o f spo nso r/ o wne r g ra nt ma tc hing re q uire me nts a re b a se d upo n c a te g o ry o f a irpo rt a s de fine d in the Ore g o n Avia tio n Pla n. Category 1a – Commercial Primary: 50% Category 1b – Other Commercial Non- Primary (less than 10k enplanements): 35% Category 2 – Business: 25% Category 3 – Regional: 10% Category 4 – Community: 10% Category 5 – Low Activity: 5%

Meets the Standard T he a pplic a nt re spo nde d ye s a nd pro vide d a na rra tive tha t: De mo nstra te d thro ug h the ir re spo nse , with e vide nc e • a nd c la rity tha t the pro je c t me e ts the sta tuto ry c o nside ra tio n; Pro vide d tho ro ug h e vide nc e , spe c ific ity o f fa c ts, spe c ific • e xa mple s a nd true fig ure s; • Pro vide d a c c ura te a nd de ta ile d c ita tio ns re la te d to the a tta c hme nts to the ir a pplic a tio n tha t suppo rt the ir re spo nse .

Somewhat Meets the Standard T he a pplic a nt re spo nde d ye s a nd pro vide d a na rra tive tha t: De mo nstra te d thro ug h the ir re spo nse , with so me o r ve ry • little suppo rting e vide nc e a nd so me o r ve ry little c la rity tha t the pro je c t me e ts the sta tuto ry c o nside ra tio n; Pro vide d so me o r ve ry little e vide nc e , so me o r ve ry little • spe c ific ity o f fa c ts, so me o r ve ry little spe c ific e xa mple s a nd so me o r ve ry little true fig ure s; Pro vide d re fe re nc e s with so me o r ve ry little spe c ific • c ita tio ns to a tta c hme nts to the ir a pplic a tio n tha t suppo rt the sta tuto ry c o nside ra tio n.

Does Not Meet the Standard T he a pplic a nt re spo nde d no . OR T he a pplic a nt re spo nde d ye s a nd pro vide d a na rra tive tha t: De mo nstra te d thro ug h the ir re spo nse , ve ry little o r no • suppo rting e vide nc e a nd ve ry little o r no c la rity tha t the pro je c t me e ts the sta tuto ry c o nside ra tio n; • Pro vide d ve ry little o r no e vide nc e , ve ry little o r no spe c ific ity o f fa c ts, ve ry little o r no spe c ific e xa mple s a nd ve ry little o r no true fig ure s; Pro vide d ve ry little o r no e xpla na tio n re g a rding ho w • a tta c hme nts c ite d within the re spo nse suppo rt the sta tuto ry c o nside ra tio n.

Tasks for the Aviation Review Committee (ARC) Co nside r the a pplic a tio n info rma tio n, a pplic a tio n sc o re s a nd • the ACT re vie w g ra de s. Bre a k tie s a mo ng sc o re s within Prio ritie s 1-3. •  Prio rity 1, 2 & 3 must b e ra nke d a nd ve tte d b y the ARC. T he e nd re sult will b e a fina l ra nke d list o f a pplic a tio ns fo r • Bo a rd re c o mme nda tio n.

Breaking Ties • Using ORS 367.084: (6) I n se le c ting tra nspo rta tio n pro je c ts the c o mmissio n sha ll c o nside r: (a ) Whe the r a pro po se d tra nspo rta tio n pro je c t re duc e s tra nspo rta tio n c o sts fo r Ore g o n b usine sse s o r impro ve s a c c e ss to jo b s a nd so urc e s o f la b o r; (b) Whe the r a pro po se d tra nspo rta tio n pro je c t re sults in a n e c o no mic b e ne fit to this sta te ; (c ) Whe the r a pro po se d tra nspo rta tio n pro je c t is a c ritic a l link c o nne c ting e le me nts o f Ore g o n’ s tra nspo rta tio n syste m tha t will me a sura b ly impro ve utiliza tio n a nd e ffic ie nc y o f the syste m; (d) Ho w muc h o f the c o st o f a pro po se d tra nspo rta tio n pro je c t c a n b e b o rne b y the a pplic a nt fo r the g ra nt fro m a ny so urc e o the r tha n the Co nne c t Ore g o n F und; (e ) Whe the r a pro po se d tra nspo rta tio n pro je c t is re a dy fo r c o nstruc tio n; a nd (f) Whe the r a pro po se d tra nspo rta tio n pro je c t ha s a use ful life e xpe c ta nc y tha t o ffe rs ma ximum b e ne fit to the sta te . and (g) Whe the r a pr o po se d tr anspo r tatio n pr o je c t is lo c ate d ne ar o pe r atio ns c o nduc te d fo r mining aggr e gate o r pr o c e ssing aggr e gate as de sc r ibe d in ORS 215.213 (Use s pe r mitte d in e xc lusive far m use zo ne s in c o untie s that ado pte d mar ginal lands syste m pr io r to 1993) (2)(d) o r 215.283 (Use s pe r mitte d in e xc lusive far m use zo ne s in no nmar ginal lands c o untie s) (2)(b).

Total Numbers 2016-2017 Re c e ive d 67 a pplic a tio ns / T o ta l Gra nt Re q ue st o f $4.9 Millio n • o T o ta l Co mple te Applic a tio ns Prio rity I : $1,120,436 ( 24 applic atio ns fo r c o nside ratio n) o T o ta l Co mple te Applic a tio ns Prio rity I I : $314,000 (4 applic atio ns fo r c o nside ratio n) o T o ta l Co mple te Applic a tio ns Prio rity I I I : $2,861,275 ( 27 applic atio ns fo r c o nside ratio n) • Ava ila ble a wa rds: ove r $1.7 Million