AUCHMAR OPERATIONS PLAN Hamilton Municipal Heritage Committee - - PowerPoint PPT Presentation

AUCHMAR OPERATIONS PLAN

Hamilton Municipal Heritage Committee January 2016

Background

• Home of Isaac

Buchanan and family

• Merchant
• Politician
• Excellent example of

Gothic Revival estate

• Other Associations
• Emancipation Day
• Young family
• RCAF Burn Unit
• Religious Retreat

All reflected in surviving buildings and landscape

More Background

• Municipal Designation
• Provincial Easement
• City acquired in 1999
• Transferred to Tourism

and Culture portfolio in 2008

Planning Work

• Historic Structures Report by Craig Sims
• Archaeological assessments and digs by Historic Horizons
• Vegetation and Landscape Study by Wendy Shearer
• Condition surveys and cost analyses by Ventin Group and ERA

Architects

• Proposed Use Concept Study

Studies used to shape

• n-going stabilization

work

Stabilization Work

• Roof and

Chimneys

• Foundations
• Archaeology
• Stucco
• Windows
• Stone walls
• Approximately

$2.5M since 2008

Proposed Use Concept

• Council approved in

2012

• Three Functions
• Public
• Community
• Private
• Council directed staff

to pursue Operations Plan

• Detail implications of

the concept and confirm feasibility

Expressions of Interest and Request for Proposals

• In 2015, Council directed staff

to:

• Close the RFP process:
• Place the real estate option
• n hold, pending public

consultation

• Complete the Operations

Plan

• Council also directed staff to pursue Expressions of Interest (EOI) for

the long term development of Auchmar

• Response to EOI justified issuing a Non-Binding Request for Proposal

(RFP) for the Long Development and Operation of Auchmar

• Work on Operations Plan put on hiatus pending outcome of EOI and

RFP

The 3-Legged Stool of Heritage Resource Management

The Operations Plan based on:

• 1. Preserve
• Maximize the preservation (or

minimize the impact on the heritage resource)

• 2. Present
• Maximize the public access and

connection with the heritage resource and its messages

• 3. Sustain
• Maximize the financial strength of the

facility

Community Use

• Public Programming
• Partnerships with Community
• rganizations
• e.g. Music at Fieldcote, Maker

Faire, Doors Open, tours

• Community group meetings
• e.g Ontario Archaeological

Society

• e.g. Over 65 Bridge Club
• Casual Use of Open Space
• Dog walking, picnics
• But also tenancy
• Hammill and Veevers

Public Use

• Offices
• Meetings
• Lab and Archives

Possibly a caretaker/tenant for short term (similar to Balfour Estate)

Private Use

• Weddings
• Film
• Social and Corporate Events

and Workshops

Potential Impacts of Adaptive Re-Use

• Grounds open to public year round
• Community use and regular access to Main House and

grounds

• Daily staff/volunteer presence
• Main House substantially preserved
• Exterior of Coach House,

Dovecote substantially preserved

• Grounds preserved and

restored

• Considerable additional

archaeology

Potential Impacts of Adaptive Re-Use

• New services (heating, electrical,

plumbing and sewer)

• Elevator in Main House and Coach House
• Sprinkler system
• AC system installed using mini-duct

system

• Possible fire separation doors in area of

stairwells in main house

• Probable removal of Chapel and

dormitories

• Interior of Coach House will be largely

new

• Some additional parking spaces
• Some interior finishes will have to be re-

created and/or heavily restored

Financial Implications: Revenue

• Core versus Non-Core
• Community and Public

programs are subsidized or free

• Program mix established by

community need and demand

• Private Use at market

rates

• program mix

established by ROI

Financial Implications: Revenue

Expense Description Year 1 Year 2 Year 3 Year 4 Social Functions Wedding Photography $ 5,950 $ 7,727 $ 7,804 $ 8,758 Wedding Ceremonies $ 5,950 $ 18,382 $ 23,921 $ 24,161 Receptions $ 15,000 $ 15,150 $ 19,127 $ 19,318 Tours $ 1,250 $ 1,250 $ 1,250 $ 1,250 Corporate Functions Seminars/Retreats $ 3,500 $ 5,303 $ 5,303 $ 7,141 Tours $ 1,250 $ 1,250 $ 1,250 $ 1,250 Commercial Film Production $ 15,000 $ 30,300 $ 30,909 $ 46,364 Community Use Meetings $ 7,500 $ 7,575 $ 9,563 $ 9,659 Special Events $ 500 $ 500 $ 500 $ 500 Workshops/Other programming $ 500 $ 500 $ 500 $ 500 Community Organization Lease $ 10 $ 10 $ 10 $ 10 Public Sector Use $ 7,500 $ 7,575 $ 9,563 $ 9,659 Sponsorship/Fundraising $ 1,000 $ 1,000 $ 1,000 $ 1,000

TOTALS $ 64,910 $ 96,521 $ 110,700 $ 129,569

Projected Operating Revenue – Auchmar

• Based on multi-year actuals for other City of Hamilton

heritage facilities

• Subject to some change in response to changes in

program mix

• Updating with

2015 data

Financial Implications: Expenses

Expense Description Year 1 Year 2 Year 3 Year 4 Water and Sewer $ 4,000 $ 4,040 $ 4,080 $ 4,121 Natural Gas Heating Fuel $ 15,000 $ 15,150 $ 15,302 $ 15,455 Hydro Electricity $ 18,000 $ 18,180 $ 18,362 $ 18,545 Building Maintenance Repairs $ 5,000 $ 5,000 $ 7,500 $ 10,000 Inspection Fees $ 1,000 $ 1,010 $ 1,020 $ 1,030 Security $ 7,000 $ 7,070 $ 7,141 $ 7,212 Pest Control $ 500 $ 505 $ 510 $ 515 Venue Cleaning $ 8,000 $ 10,000 $ 12,000 $ 15,000 Telephone/Internet $ 1,500 $ 1,515 $ 1,530 $ 1,545 Grounds Maintenance/ Snow Removal $ 10,000 $ 12,000 $ 15,000 $ 20,000 Facility Rental Related Costs $ 4,000 $ 5,000 $ 6,000 $ 7,000 Staffing $ 35,000 $ 35,350 $ 35,704 $ 36,061 TOTALS $ 109,000 $114,820 $ 124,148 $ 136,485 Projected Operating Expenses – Auchmar

• Based on multi-year actuals for other City
• f Hamilton heritage facilities
• Subject to some change in response to

changes in program mix

• Updating with

2015 data

Next Steps

• 1. Developing ‘pre-

concept’ drawings of adaptive re-use

• 2. Updating capital

project estimates

• 3. Study of fundraising

potential

• 4. Seeking comment

and feedback

• 5. Report to Council