AUCHMAR OPERATIONS PLAN Hamilton Municipal Heritage Committee - PowerPoint PPT Presentation

AUCHMAR OPERATIONS PLAN Hamilton Municipal Heritage Committee January 2016

Background • Home of Isaac Buchanan and family • Merchant • Politician • Excellent example of Gothic Revival estate • Other Associations • Emancipation Day • Young family • RCAF Burn Unit • Religious Retreat All reflected in surviving buildings and landscape

More Background • Municipal Designation • Provincial Easement • City acquired in 1999 • Transferred to Tourism and Culture portfolio in 2008

Planning Work • Historic Structures Report by Craig Sims • Archaeological assessments and digs by Historic Horizons • Vegetation and Landscape Study by Wendy Shearer • Condition surveys and cost analyses by Ventin Group and ERA Architects • Proposed Use Concept Study Studies used to shape on-going stabilization work

Stabilization Work • Roof and Chimneys • Foundations • Archaeology • Stucco • Windows • Stone walls • Approximately $2.5M since 2008

Proposed Use Concept • Council approved in 2012 • Three Functions • Public • Community • Private • Council directed staff to pursue Operations Plan • Detail implications of the concept and confirm feasibility

Expressions of Interest and Request for Proposals • Council also directed staff to pursue Expressions of Interest (EOI) for the long term development of Auchmar • Response to EOI justified issuing a Non-Binding Request for Proposal (RFP) for the Long Development and Operation of Auchmar • Work on Operations Plan put on hiatus pending outcome of EOI and RFP • In 2015, Council directed staff to: • Close the RFP process: • Place the real estate option on hold, pending public consultation • Complete the Operations Plan

The 3-Legged Stool of Heritage Resource Management The Operations Plan based on: 1. Preserve • Maximize the preservation (or minimize the impact on the heritage resource) 2. Present • Maximize the public access and connection with the heritage resource and its messages 3. Sustain • Maximize the financial strength of the facility

Community Use • Public Programming • Partnerships with Community organizations • e.g. Music at Fieldcote, Maker Faire, Doors Open, tours • Community group meetings • e.g Ontario Archaeological Society • e.g. Over 65 Bridge Club • Casual Use of Open Space • Dog walking, picnics • But also tenancy • Hammill and Veevers

Public Use • Offices • Meetings • Lab and Archives Possibly a caretaker/tenant for short term (similar to Balfour Estate)

Private Use • Weddings • Film • Social and Corporate Events and Workshops

Potential Impacts of Adaptive Re-Use • Grounds open to public year round • Community use and regular access to Main House and grounds • Daily staff/volunteer presence • Main House substantially preserved • Exterior of Coach House, Dovecote substantially preserved • Grounds preserved and restored • Considerable additional archaeology

Potential Impacts of Adaptive Re-Use • New services (heating, electrical, plumbing and sewer) • Elevator in Main House and Coach House • Sprinkler system • AC system installed using mini-duct system • Possible fire separation doors in area of stairwells in main house • Probable removal of Chapel and dormitories • Interior of Coach House will be largely new • Some additional parking spaces • Some interior finishes will have to be re- created and/or heavily restored

Financial Implications: Revenue • Core versus Non-Core • Community and Public programs are subsidized or free • Program mix established by community need and demand • Private Use at market rates • program mix established by ROI

Financial Implications: Revenue • Based on multi-year actuals for other City of Hamilton heritage facilities • Subject to some change in response to changes in program mix Projected Operating Revenue – Auchmar Expense Description Year 1 Year 2 Year 3 Year 4 • Updating with Social Functions Wedding Photography $ 5,950 $ 7,727 $ 7,804 $ 8,758 2015 data Wedding Ceremonies $ 5,950 $ 18,382 $ 23,921 $ 24,161 Receptions $ 15,000 $ 15,150 $ 19,127 $ 19,318 Tours $ 1,250 $ 1,250 $ 1,250 $ 1,250 Corporate Functions Seminars/Retreats $ 3,500 $ 5,303 $ 5,303 $ 7,141 Tours $ 1,250 $ 1,250 $ 1,250 $ 1,250 $ 15,000 $ 30,300 $ 30,909 $ 46,364 Commercial Film Production Community Use Meetings $ 7,500 $ 7,575 $ 9,563 $ 9,659 Special Events $ 500 $ 500 $ 500 $ 500 Workshops/Other programming $ 500 $ 500 $ 500 $ 500 Community Organization Lease $ 10 $ 10 $ 10 $ 10 Public Sector Use $ 7,500 $ 7,575 $ 9,563 $ 9,659 Sponsorship/Fundraising $ 1,000 $ 1,000 $ 1,000 $ 1,000 TOTALS $ 64,910 $ 96,521 $ 110,700 $ 129,569

Financial Implications: Expenses • Based on multi-year actuals for other City of Hamilton heritage facilities • Subject to some change in response to changes in program mix • Updating with Projected Operating Expenses – Auchmar 2015 data Expense Description Year 1 Year 2 Year 3 Year 4 Water and Sewer $ 4,000 $ 4,040 $ 4,080 $ 4,121 Natural Gas Heating Fuel $ 15,000 $ 15,150 $ 15,302 $ 15,455 Hydro Electricity $ 18,000 $ 18,180 $ 18,362 $ 18,545 Building Maintenance Repairs $ 5,000 $ 5,000 $ 7,500 $ 10,000 Inspection Fees $ 1,000 $ 1,010 $ 1,020 $ 1,030 Security $ 7,000 $ 7,070 $ 7,141 $ 7,212 Pest Control $ 500 $ 505 $ 510 $ 515 Venue Cleaning $ 8,000 $ 10,000 $ 12,000 $ 15,000 Telephone/Internet $ 1,500 $ 1,515 $ 1,530 $ 1,545 Grounds Maintenance/ Snow Removal $ 10,000 $ 12,000 $ 15,000 $ 20,000 Facility Rental Related Costs $ 4,000 $ 5,000 $ 6,000 $ 7,000 Staffing $ 35,000 $ 35,350 $ 35,704 $ 36,061 TOTALS $ 109,000 $114,820 $ 124,148 $ 136,485

Next Steps 1. Developing ‘pre- concept’ drawings of adaptive re-use 2. Updating capital project estimates 3. Study of fundraising potential 4. Seeking comment and feedback 5. Report to Council