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Work Statement Responsibility Resource Network Gantt Budget Assigning Resources of Work Breakdown Plan Matrix Structure


  1. ������������������������������������� Work Statement Responsibility Resource Network Gantt Budget Assigning Resources of Work Breakdown Plan Matrix Structure Form Purpose Resource Project R A Project Background Team A Project Deliverables S S Plan R TIME A schedule is not complete until all the � � � � resources necessary to complete the O K B O project have been committed or assigned. E T M O E N E T TI Perform C N Tasks E G J O S Conduct R Close-Out P ���������� Meeting L � S Track E ��������� ���� S T � � R Progress S � � O O P � N � E S � R � L � E � � A R � N E � D � � � � Share Resolve Manage Evaluate Update Lessons Issues Change Success Plan Learned ����������� ����������� Factors to Consider Non-Labor Resources � Availability of other resources � Lab time � Depletion of available float time � Facilities � Impact on critical path � Prototype parts/systems � Impact on budget � Equipment � Materials ������������������������������������� Statement Work Res ponsi bil i ty Network Gantt Resource Budget of Work Breakdown Mat ri x Plan Form Structure Project Purpos e R A Resource Team Proje ct Bac kgroun d A Proje ct D verabl eli es R S S Plan TIME � � � � B O O K O T E M N E E T T I Perform E C N Tasks J G Conduct O S Close-Out R Meeting P �������� �� � L E ������ ��� ��� � T S Track � � S S R � � Progress � N O O P � � S L E R � � � E A R N � � � � E D � � � Share Lessons Evaluate Update Resolve Manage Change Learned Success Plan Issues ����������� ����������� ������������������������������������� Statement Work Resource Responsibility Gantt Budget Network Breakdown Cost Budgeting of Work Matrix Plan Structure Form Purpose Project Project Background R A Team A Budget Project Deliverables S S R TIME � Cost Budgeting involves allocating overall � � cost estimates to individual work items in � � order to establish a cost baseline for O O K B E T M O E N measuring project performance. Using cost E T TI Perform C N Tasks E estimates, the WBS, the project schedule, G J S O Conduct and cost estimating tools, the project team R Close-Out P ���������� Meeting develops a time-phased budget. This budget L � E S TIME Track ��������� ���� � S T � will be used to measure and monitor cost Progress S R � O � O � N P � E S R performance on the project.” � � L � E � A � R N � � E D � � � � Share Resolve Manage Evaluate Update Lessons Issues Change Success Plan Source: PMI Learned ����������� ����������� 1

  2. Budgeting Relationship Types of Budget Estimates � Order of Magnitude (Preliminary) � Supports decisions on project viability Level � Includes historical cost data of � Actual cost within -25% to +75% Detail � Budget Estimate � Supports project planning decisions � Includes parametric modeling cost data Definitive Estimate : -5% to +10% � Actual cost within -10% to +25% � Definitive Budget Estimate : -10% to +25% � Supports project implementation Order of Magnitude Estimate : -25% to +75% � Includes cost data for each WBS activity � Actual cost within -5% to +10% Planning Time plus Experience ����������� ����������� Obtaining Cost Data Major Cost Categories � Experience from past projects � Capital Costs � Equipment � Functional subject matter experts � Facility Modifications � Lessons learned � Expenses � Vendor quotes or bids � Labor costs � Catalogs � Material costs � Cost estimating guides � Vendor/consultant costs � Buyers ����������� ����������� Facilities Modification Other Cost Components � Line reconfiguration � Overhead � Alterations to existing building/structure � Management or contingency reserve � New process flow � Relocation of utility hook-ups ����������� ����������� 2

  3. Project Overhead Contingency Reserve � Equipment rental � Weather delays � Travel � Changes in design � Consultants � Unforeseen price increases � Contract labor � Estimating errors � Facility support � Other project risks ����������� ����������� ������������������������������������� Work Statement Responsibility Gantt Resource Budget Network Breakdown What Is Risk? of Work Matrix Plan Structure Form Purpose Project R A Project Background Team A Project Deliverables S S R TIME Risk can be defined as: � � � � O O K B E T M O E N E “Any threat to project success.” T TI Perform C N Tasks E G J S O Conduct R Close-Out P ���������� Meeting L � S Track E ��������� ���� � S T � Progress R S � � O O P � N � E S � R � L � E � A � R N � � E D � � � � Share Resolve Manage Evaluate Update Lessons Change Plan Issues Success Learned ����������� ����������� ������������� ������������� Risk Management “Risk Management is the art and science of identifying, analyzing and Within responding to risk factors throughout Available the life of the project and in the best Resources interests of its objectives.” Source: PMI Schedule Schedule ������������ ����������� ����������� 3

  4. Risk Plan Development Risk Identification Methods � Brainstorming Risk � Subject matter experts Identification � Historical data Risk Risk � Lessons learned Quantification Monitoring Response Development ����������� ����������� Common Sources of Risk Prioritizing & Planning � Quality requirements 100% PRIORITY 1 RISKS PRIORITY 2 RISKS (High Probability) Probability of Occurrence (High Probability) � Schedule constraints (High Impact) (Low Impact) Proactive and Reactive Reactive Measures Measures � Cost limitations 50% � New technology PRIORITY 3 RISKS PRIORITY 2 RISKS (Low Probability) (Low Probability) � Project complexity (Low Impact) (High Impact) Monitor Only Reactive Measures � Third-party performance 0% � Contract terms (legal) Low Medium High Negative Impact on Scope/Quality/Cost/Schedule (Risk Event Value) ����������� ����������� Team Activity — Risk Risk Worksheet Management Risk Worksheet Project Manager: Date: Project Title: � Time: Time: 15 Minutes Risk Description: � � Instruction: Instruction: Risk Priority: 1 2 3 (Circle the Priority) � Probability %: Risk Event Value (REV): 1) Identify at least one priority 1 or 2 risk for your team project. Expected Monetary Value (EMV): 2) Complete a risk worksheet for the risk Impacts: Quality Schedule identified. Cost Scope 3) Use the blank template following this Preventative Plan (Proactive Plan): (For Priority 1 Risks) page. Contingency Plan (Reactive Plan): (For Priority 1 and 2 Risks) Date of Last Review: Date of Last Review: ����������� ����������� 4

  5. Section 3.0 End of Planning Phase ����������� 5

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