Arlington Career Center Contract Award for Columbia Pike Branch - - PowerPoint PPT Presentation

Arlington Career Center Contract Award for Columbia Pike Branch Library Renovation

Jeffrey Chambers, Director, Design and Construction School Board Information Item June 25, 2020

Summary

• On May 7, 2020, the School Board approved a construction contract for summer 2020

renovations at the Arlington Career Center and construction is underway

• Originally staff intended to complete the consolidation of the Columbia Pike Branch Library on

the first floor in order to provide shared APS/County classrooms on the second floor concurrent with the summer 2020 renovations. That work was delayed due to the COVID-19 crisis

• After evaluating the current state of the construction market, staff consider it appropriate to

proceed with the library conversion construction via a change order to the current construction

• contract. For staff to proceed, School Board action is required to:
• Approve an individual change order that exceeds $100,000;
• Establish the revised construction contract sum as the basis to which evaluate future

change orders; and

• Approve a revised project budget

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Arlington Tech Expansion

• The School Board’s adopted FY 2019-28 Capital Improvement Plan (CIP) includes:
• Arlington Tech Expansion for 250 high school seats to be completed by start of school

September 2021 for a maximum total project cost of $18,750,000, bringing the total capacity of Arlington Tech to 600 seats

• In summer 2017, 2018, and 2019 staff completed projects to accommodate the growing

enrollment of Arlington Tech

• Construction has started to prepare for Arlington Tech’s enrollment for SY 2020-21, including:
• Renovating a portion of the existing school to add a new science lab and right-size several

existing classrooms; and

• Installing relocatable classrooms on the existing parking lot
• A change order to the current construction contract is proposed to consolidate the Columbia

Pike Branch Library on the first floor in order to provide shared APS/County classrooms on the second floor

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Project Budget (Exhibit A)

• Of the $18.75 million of funding approved in the FY 2019-28 CIP, all but $5.00 million in bonds

have been sold. Of the $13.75 million in bonds already sold, approximately $7.60 million remains to support the project

• Proposed construction cost for the library conversion is nearly $0.70 million below the

estimated cost in the approved project budget. Staff recommend using the savings to increase project contingencies. At project completion any unspent funds will be available to support future work related to the expansion of Arlington Tech.

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Notes:

1.

Owner costs include design, project management, and other professional services fees, utility/permitting fees, furniture, and equipment, and additional contingencies.

2.

Approved by the School Board on May 7, 2020.

Current Budget2 Proposed Budget Package 1 Construction - Summer 20202 $ 891,747 $ 891,747 Proposed Construction - Library Conversion $ 3,800,000 $ 3,116,366 Construction Contingency $ 563,000 $ 995,454 Subtotal - Construction (Hard Costs) $ 5,254,747 $ 5,003,567 Owner (Soft) Costs1 $ 2,245,253 $ 2,496,433 Total Project Costs $ 7,500,000 $ 7,500,000

Recent Milestones and Next Steps

 June 1, 2020 – Construction started on Career Center second floor renovations  June 13, 2020 – County Board action to approve Use Permit amendment increasing capacity of the Career Center  June 22, 2020 – Arlington County approval of building permit for library conversion construction

• July 16, 2020 – School Board action on library conversion

construction award

• August 3, 2020 – begin library conversion on-site

construction

• August 21, 2020 – complete Career Center second floor

renovations

• November 2020 – complete library conversion construction

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Career Center Second Floor Renovations

Recommendations

The following recommendations are within the current funding approved by the School Board so no change to funding is necessary:

• Approve an individual change order for

the library conversion in the amount of $3,116,366 to Gilbane Building Company;

• Establish the revised construction contract

sum of $4,008,113 as the basis of which to evaluate future change orders; and

• Approve the proposed project budget as

shown in Exhibit A and authorize staff to encumber funds as necessary to meet the project schedule.

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