Application Workshop for TOI projects presented by Leonardo da - - PowerPoint PPT Presentation

Application Workshop for TOI projects

presented by Leonardo da Vinci National Agency NA 2 Team, 14th December 2010

Purpose of Event

• Provide an overview of Transfer of

Innovation projects under LdV programme

• How to apply for funding and the

application process

The LLP is..

The European Union Flagship Programme in education and vocational training

And fosters:

• Co-operation among institutions in countries

participating in it

• mobility

LLP – Key Information

• Duration – January 2007 to December 2013
• Budget – €7 billion
• 27 EU-Member States

+ EFTA – EEA countries: Norway, Iceland, Liechtenstein +Switzerland1, + Candidate country: Turkey + Croatia1

1 Provided that the formal steps are completed in time

LLP Objectives

• To contribute to the development of the Community

as an advanced knowledge-based society

• To achieve sustainable economic development,

more and better jobs, greater social cohesion, and ensure protection of the environment for future generations

• To foster exchange, cooperation and mobility

between education and training systems within the Community

Lifelong Learning Programme Overall Structure

Contextual Overview Policy Context

Lisbon Agenda 2000 Copenhagen Process 2002 Maastricht Communique 2004 Helsinki Communique 2006 LLP Council Decision 2006 Bordeaux Communique 2008 Bruges December 2010 – Re-launch

Leonardo da Vinci Programme 2007-2013

LdV 2007-2013

Decentralised Centralised Transfer of Innovation projects Development of Innovation projects Mobility for:

• IVT Trainees;
• People in the labour

market;

• VET professionals

Partnerships Preparatory visits Thematic Networks Accompanying Measures

LdV Funding 2011 (approx.)

• Mobility - €2,047,200
• Partnerships - €170,600
• Preparatory Visits - €20,000
• Transfer of Innovation - €1,160,000

LdV Operational Objectives

• Improve quality and increase volume of mobility of people involved

in initial vocational training to at least 80,000 per year

• Improve cooperation between institutions and organisations

providing learning opportunities throughout Europe

• Facilitate the development of innovative practices in vocational

education and training and their transfer between participating countries

• Improve transparency and recognition of qualifications and

competences including those acquired through non-formal and informal learning

• Encourage the learning of modern foreign languages
• Support the development of Innovative ICT-based content for

lifelong learning

Important Documents to Read for TOI applications in 2011

All available from http://www.leargas.ie/programme_resource.php?prog_code=7027 LLP Guide Part 1 General Provisions –

• verview of LLP

– submission and selection procedures – Financial provisions

• Read ALL of this document

LLP Guide Part 2a SubProgrammes and Actions – Descriptions of each SubProgramme

• Leonardo = p.10 – 11

LLP Guide Part 2b Explanations of Actions

• Transfer of innovation – File No. 32

Call 2011 Strategic Priorities

• Leonardo da Vinci Multilateral Project TOI Priorities – p.23 – 26

TOI Application E-form Applicants Guide E-forms 2011 Supplement for TOI 2011 E-Form

Leonardo – Who can apply?

All those in vocational education and training (legal bodies only), other than at tertiary level, as well as the institutions and organisations facilitating such education and training, such as :

• Institutions or organisations providing learning opportunities in the fields

covered by the Leonardo da Vinci sectoral programme;

• Associations and representatives of those involved in vocational

education and training, including trainees’, parents’ and teachers’ associations;

• Enterprises, social partners and other representatives of working life,

including chambers of commerce and other trade organisations;

• Bodies providing guidance, counselling and information services

relating to any aspect of lifelong learning;

• Bodies responsible for systems and policies concerning any aspect of

lifelong learning vocational education and training at local, regional and national level;

• Research centres and bodies concerned with lifelong learning issues;
• Organisations at tertiary level can participate in the projects, but

the results should not target those attending vocational education and training at tertiary level

• Non-profit organisations, voluntary

Transfer of Innovation (TOI)

• Focus on transfer of innovative solutions (best practice) in VET

between participating countries

• Products can have local, regional, national, sectoral or

European approach

• Transfer involves some form of adaptation (linguistic, cultural,

sectoral) of existing products to meet the needs of recipient groups

• Transfer roles should be clear (import, export, development and

adaptation) piloted in new contexts and eventually integrated

• Decentralised Management – National Agencies

Transfer of Innovation involves:

1. Identifying and analysing user requirements 2. Selecting and analysing innovative content to meet those requirements and analysing the feasibility of the transfer 3. Integrating (or certifying) it in European, national,

• regional. Local and/or sectoral training systems

and practices This implies

• Adapting it to the training systems, culture, needs

and requirements of targeted users (can include updating the product)

• Transferring it to new sectors or linguistic contexts
• Using it in new sectors or new target groups,

including piloting it in public or private training structures

Information on funded projects – useful web addresses for projects and partner finding

• for previous and current Leonardo projects across Europe

www.adam-europe.eu

• Leonardo National Agencies – If you are interested in particular

countries you could contact the National Agencies of those countries with a description of the organisations you are looking for. Contact details of all the National Agencies can be found at http://ec.europa.eu/education/programmes/llp/national_en.html

• European Commission Partner Search Tool

http://llp.teamwork.fr/partner_search/home.php

Transfer of innovation –Key Information

• The next deadline to apply for Transfer of Innovation funding is

28 February 2011.

• You will need at least 3 partners in 3 different participating

countries to apply.

• You can use Preparatory Visits funding to meet partners for your

project.

• Projects last for up to 2 years.
• The co-coordinating partner must apply to their National Agency

and will be responsible for the funding for all partners.

• You can receive a maximum grant of €150,000 per year =

maximum 75% of total budget

• Partners must contribute at least 25% of the total project budget.

Transfer of Innovation – Questions to consider

• Does your project fit with the aims of the Leonardo programme?

– It is vital that your project idea should be in the domain of vocational education and training.

• Does your project fit with the aims of the Transfer of innovation measure?

– For more detailed information about the Leonardo Transfer of Innovation measure read file no. 32 of the LLP Guide 2011: Part II b - Explanations by Action

• Are the funding and timescales of the measure appropriate?

– Funding is up to a maximum of €150,000 per project per year. The minimum level of match funding is 25%. The duration of the Transfer of Innovation projects can be a maximum of 2 years. If you apply in February 2011 your project shall begin in October 2011 and last for up to 24 months.

• Can you meet the minimum requirements of the Leonardo programme?

– An eligible project consists of organisations from a minimum of 2 countries

• utside Ireland (e.g. Ireland – your organisation, plus one partner in Spain

and another in Poland).

• Does your idea fit with one of the current Call Priorities within the

Leonardo programme?

Call for Proposals 2011: Priorities

Priorities 1 – 3 1. Encouragement of cooperation between VET and the world of work 2. Support to initial and continuous training of VET teachers, trainers, tutors and VET institution managers 3. Promotion of the acquisition of key competences in VET

Call for Proposals 2011: Priorities

Priorities 4 – 6 4. Development and transfer of mobility strategies in VET 5. ECVET for transparency and recognition of learning outcomes and qualifications 6. Improving quality assurance systems in VET

Priority 1: Encouragement of cooperation between VET and the world of work Support close links to working life to make VET more responsive to labour market needs. Support implementation of New Skills for New Jobs strategy Foster the involvement of different stakeholders in making VET more responsive to labour market needs Test and transfer into practice common methods and systems for anticipation of skills needs Foster integration of working life into institution-based VET

Priority 2: Support to initial and continuous training of VET teachers, trainers, tutors and VET institution managers Promote the role of VET professionals in response to systemic changes (such as the focus on validation of prior informal and non-formal learning) Strengthening the link between VET professionals and working life Promote VET professionals’ pedagogical skills and involvement in curriculum development Promote the acquisition of competences which will enable VET professionals to teach transversal competences

Priority 3: Promotion of the key competences in VET Develop concepts for acquisition of key competences in initial vocational training (e.g. VOLL, CLIL) Develop practices for acquisition of key competences in continuous vocational training Develop approaches supporting the learning of foreign languages in initial VET

http://ec.europa.eu/education/lifelong-learning- policy/doc42_en.htm

Priority 4: Development and transfer of mobility strategies in VET Mobility is a major strategic priority in the Education and Training 2020 Strategy. Applications should: Adopt and transfer structure and tools to support mobility in VET Transfer approaches for the generalisation/integration of mobility into VET curricula Transfer models for reciprocal exchanges of trainees

Priority 5: ECVET for transparency and recognition of learning outcomes and qualifications

Projects should prepare, organise and ensure the transfer of methods, guidelines and tools aiming at the implementation and use of ECVET principles for mobility/LLP purposes

Applications must address all of the following:

– Practical transfer processes to aid understanding/application of ECVET by VET stakeholders – Practical solutions to facilitate development of innovative practices in VET, using ECVET – Develop and disseminate strategies which can be replicated at European level and transferred – Provision of open information and supporting resources ensuring

• rg, technical and quality-related issues linked to ECVET are

addressed

http://ec.europa.eu/education/lifelong-learning-policy/doc50_en.htm

Priority 6: Improving quality assurance systems in VET

Projects should contribute to exploitation of any innovative approach in the field of Quality Assurance in VET Transfer, use and disseminate the results of the ENQAVET project Transfer and exploit results of projects on implementation of Common Quality Assurance Framework (CQAF) and LdV projects on quality assurance in VET Update relevant and innovative project outcomes related to the implementation of CQAF in view of the adaptation to the European Quality Assurance Reference Framework

http://ec.europa.eu/education/lifelong-learning- policy/doc1134_en.htm

Steps Involved in a TOI project

The innovative solution (product, framework, tool, course etc.) should already be established and a copy of the output available with the application Innovative content may come from one or several previous Leonardo/European project(s) but could also have been developed by an organisation themselves. Some needs analysis for the new target group/country may be required Adaptation of the content and translation (if applicable). Some further development of the original outputs can be included at this stage also Piloting of the adapted content with the new target groups and evaluation of this process to feed into the final results Strong Project Management and communication procedures Quality management procedures Strong Dissemination and Exploitation plan to allow for integration into the partner organisation as well as local/regional/national/sectoral systems

Knowledge Needed to run a TOI project

• Leadership skills
• Strategic planning and project

management

• Financial experience (accountancy)
• Technical know-how
• Professionalism with fields of expertise

A good application should have…

• Clear aims and objectives
• Good justification with a detailed needs analysis
• Good partnership
• Innovative aspects
• Clear and focused target group
• Clear outputs and objectives
• Internal (and External) evaluation
• Good and comprehensive dissemination and exploitation strategy
• Accreditation if possible
• Detailed and realistic work programme which corresponds to the rest of

the proposal

• Sustainability (e.g. commercialisation)
• Adequate financial budget

Quality Criteria

Relevance Innovative Character Quality of the Consortium European Added Value Quality of the Work Programme Quality of the Valorisation Plan Impact Cost-Benefit Ratio

Relevance

The proposal should …..

• relate to Vocational Education and Training and

appropriate target groups

• contribute to one or several operational objectives

and one priority

• provide a clear needs analysis with appropriate

statistics and referencing

• address this need across the partnership (i.e. include

examples, statistics from Partner countries (if transferring out)

• provide outputs which are relevant to the target

beneficiaries

Innovative Character

• Innovation can be new products/practices/methods/tools, new

target groups, new sectors, new partnerships, new delivery methods etc.

• Is the product you are transferring of good quality and can you

provide evidence of successful implementation and sustainability in the original setting? (e.g. letters of support, evidence of uptake)

• Is it appropriate for transfer in the proposed setting?
• Is the transfer element clear? (import, export, sectoral,

geographical)

• If there is too much time spent on research and development

then the project cannot really be considered a Transfer of Innovation project

• The right to transfer the products must be confirmed

Quality of the Consortium

A good partnership…

• Is a multiplayer partnership with diverse partners (can

provide a good basis for successful delivery and dissemination)

• Has input from all partners with all contributing to the

final outputs

• ensures the target group are represented in the

partnership or should have a good track record of working with the target group.

• has the expertise to adapt the outputs (technical,

sectoral, educational etc.)

• Ensures that tasks are appropriately allocated

European Added Value

• The proposal should demonstrate the benefits of a transnational

partnership for all partners i.e. the issues addressed benefit from a European-level approach as opposed to a National-level approach

• Can the products be further adapted/customised for wider

European contexts?

• The project should benefit all partners either directly or indirectly
• Outputs should be available in as many languages as possible

to maximise the impact across all countries.

Work Programme

Approximately 6 to 10 work packages including separate workpackages for Dissemination, Exploitation and Evaluation Objectives

• These should be SMART (Specific Measureable Achievable

Realistic and Timebound)

• The outcomes should be directly linked to the aims and
• bjectives and should be appropriate for the target groups

Results

• Tangible outputs and products
• Content and format should be appropriate for the target group

Work Programme Contd.

Management

• Well functioning working arrangements
• 2 -3 transnational meetings per year
• Good communication channels

Evaluation

• Ongoing evaluation (ideally integrated into work programme)
• Results should be fed back into project
• Impartial experts can play an important role

Dissemination and Exploitation

Dissemination and Exploitation

Activities should be…

• Continuous, detailed, clearly quantified activities
• Adapted to and suitable for project goals and

beneficiaries

• Organised at different levels
• 1. Partner organisations
• 2. Regional and National bodies
• 3. National decision makers, European policy

makers

• Involvement of different end users/beneficiaries
• Testing stage with end users

Impact

• Explain the expected impact in both short and long

term in relation to target groups, target sectors, vocational training systems and practices

• Show that the impact will be real and sustainable
• There should be clear explanation of how the impact

will be measured and what the indicators are

• The dissemination and exploitation strategy should

be appropriate to achieve the impact proposed

Cost Benefit Ratio

• Budget should be related to the proposed activities

and be realistic in light of objectives, activities and results – cost it from the bottom up!

• Budget should be reasonably evenly distributed

among partners (apart from Coordinator) and in relation to their proposed activities

• About 10-20% should be allocated to

dissemination/exploitation activities

• There are limits for the following categories:

Subcontracting (30%), Equipment (10%) and Indirect Costs (7%)

• Budget should be consistent with Letters of Intent

When is TOI a success?

• Number of beneficiaries and local, regional

stakeholders will continue to use the products beyond the project

• Training institutions/workplaces are required by local,

regional or national authorities to use the product

• Continued funding from local sources to sustain the

product

• Change occurs in educational system on a national

level

• Change occurs at European level through the

participation of European Associations

TOI formal conditions

• Next deadline to apply for TOI funding is 28th February

2011

• Participating countries are: 27 Member States of the EU

+ Turkey, Norway, Liechtenstein and Iceland (+ Switzerland + Croatia)

• Minimum of 3 partners from 3 countries
• Max Duration: 2 years
• Grant is a maximum of 75% (not more than €150,000

per annum)

• The lead partner applies to their NA for funding for the

whole partnership

Important Information

LLP Guide 2011 Part 1 (NB Transfer of Innovation is NA2) – Submission Procedure P.17 – Assessment and Selection Procedure P.19 - 22 – Financial Provisions P– includes maximum eligible daily rates for staff costs P.40-49 Please note, some countries have decided to lower these maximum rates, the Irish E-form supplement shows the latest rates but please ask your partners to check with their own National Agency for the maximum rates.

• For Staff costs you should apply the rates of the National

Agency of the Partner country (e.g. For Manager costs in Spain, refer to the maximum rates on the Spanish National Agency website) – Maximum Subsistence Rates – These will be available in the E- form supplement alongside the Application Form and are also available on P. 47 of the Guide

• For Subsistence costs, the rates of the National Agency of the

Applicant apply (e.g. For a Spanish Partner travelling to Poland, the rates displayed in the Irish E-form supplement apply)

TOI Application Form

• Will be an E-Form and submitted both

electronically and in hard copy

• Download all forms from:

http://www.leargas.ie/programme_resource.p hp?prog_code=7027

TOI Eligibility Criteria (See Application form)

• Make sure that, in addition to the electronic form of your application,

you also submit a signed paper version: in section J-Signature of the application form (see below) the paper version must bear the original signature of a person authorised by the applicant organisation.

• The signature also confirms that your organisation is not in a situation
• f the exclusion criteria and that you have the necessary capacity to

successfully implement your project.

• Make sure that you have used the official application form for the

activity planned in the project

• Make sure that all fields in the application form where you are required

to fill in have been completed.

• The form is not handwritten (except for Section J-Signature)
• Make sure that you comply with the deadline published in the call.
• Make sure that the duration of your project is either 12, 18 or 24

months

• Be sure to comply with the minimum size of the consortium, i.e.

partners from at least 3 countries (including the country of the applicant), including at least one from the European Union.

TOI Eligibility Criteria contd.

• The proposal has to be written in the language which will be

used among the consortium partners for the implementation of the work programme. Should the working language of the consortium not be English, French or German then the summary in the application must be in English, French or German.

• Make sure that you have filled in the budget tables in detail.
• The application must include letters of intent from the obligatory

minimum number of partners. *)

• Make sure that you have the status of a legal body
• The application must include the CVs of key staff involved in the

project, showing relevant professional experience

• If you are not a public body and your grant request exceeds

EUR 25.000, please add a copy of the official accounts for the most recent financial year for which the accounts have been

• closed. **)

TOI Submission Criteria (1)

• Prior to Submission, Review:

– Checklist – Declaration MUST be signed

Reminder:

• Minimum of 3 partners from 3 countries
• Duration: 2 years
• Grant is a maximum of 75% (not more than €150,000 per annum)

TOI Submission Criteria (2)

Please submit the following documents with your application:

• Signed Letters of Intent from each partner
• Letters of Support (from associated orgs./steering groups)
• Copy of the official annual accounts for the most recent financial year

(where applicable)

• Articles of Association
• CVs of Key personnel (if relevant)
• 2 copies of products from previous project

All Forms and guidelines can be obtained from: http://www.leargas.ie/programme_resource.php?prog_code=7027

TOI Submission Criteria (3)

Letters of Intent

• Should be individualised according to each partner

role – on official paper (originals with original copy) – typed, dated & signed - position in organisation – project title – Reference to project objective and description of individual partner’s role – budget - total, LDV & ‘own funds’ – names contact person

TOI Submission Criteria (4)

• Deadline: 28th February 2011
• What to submit

– In addition to submitting the eForm online, you will need to print and sign a hard copy of the form and send it to Léargas along with some additional documentation as follows: – One Original hard copy (signed) with any supporting documentation (Letters of Intent, Letters of Support, Copies of CVs etc.) – Two copies of the above (including the supporting documents) – One copy of your official accounts for the most recent financial year (for private organisations only) – Two copies of products (if necessary) – One soft-copy of the eForm on CD-ROM – Total: 1 Online submission+ 3 hard-copies + 1 soft-copy

Send to:

• Use an express/courier service (proof &

tracking) to: Transfer of Innovation Proposals 2011 Leonardo da Vinci National Agency, Léargas 189-193 Parnell Street, Dublin 1.

Contacts

• Siobhán Wallace

swallace@leargas.ie

• Neil Maher

nmaher@leargas.ie

• Weronika Gasior

wgasior@leargas.ie

Thank you for your attention! www.leargas.ie/leonardo