Annual ual Gener eral al Meetin ing g and Elections ions 7:30pm - - PowerPoint PPT Presentation

Annual ual Gener eral al Meetin ing g and Elections ions

7:30pm on Thursday 4th May 2017 – Boundary Park Pavilion

• Are you keen to get more involved with your Community?
• Would you like to have more of a say on what happens on GWP?
• Do you think there could be more social or community events happening on GWP?
• Do you have any views or concerns to express on local facilities such as parking, bus stops,

schools or playgrounds?

If the answer is YES to these questions and you would like to be considered for one

• f the following roles, or would like further information, then please email

secretary@gwpra.org.uk by Thursday 27th April 2017.

The committee roles are:

• Chair • Vice-Chair • Secretary • Treasurer • Events coordinator • IT Admin
• Webmaster • Boundary Park Sports Association Representative

If you are just curious, then please join us for a drink and a chat, everybody is welcome.

Meeti ting g - Thursda rsday y 4th

th May

y 2017 Next meeting Wednesday 7th June 2017

Please ase place ce mobile le phones s to silent or swit itch ch off, f, thanks ks

www.gw gwpra. a.org.

• rg.uk

uk Facebook Group ‘Great Western Park Residents’ Association’

Welc lcome

• me

to the he

Great at Western rn Park Residents’ Association

Item Agenda Item 1 Apologies for absence 2 Minutes of previous meeting 3 Matters arising since previous meeting 4 Correspondence

• Neighbourhood Park - Rebecca Bowker (Taylor Wimpey)
• GEMS Academy – Alison Ashcroft
• Charity Checkout – James Bainbridge
• Parking/HGV Traffic – Richard Alldred & Colin Taylor

5 Report back from officers:

• Summary of the past year 
• Annual auditing of GWPRA accounts

6 Dissolution of Current Committee  7 Election of the New Committee Members

Chair Secretary Treasurer Webmaster Vice Chair Boundary Park Sports Association Representative IT Admin Events Coordinator

8 Any Other Business 9 Close meeting – date of next meeting: 1st June 2017

Agenda da

1.

• 1. Apolog
• logies

ies for r Abse sence ce

Paula Walters : Treasurer Mark Bodeker : GWP Community Church Minister Vicki Owen: Resident

• 2. Minutes

tes of previous ious meetin ting

Agree minutes from Thursday 6th April 2017 reflect a true and accurate account of the meeting

• 3. Matte

ters rs Arisi sing ng sinc nce previou

• us meeting

ting

4.

• 4. Correspon

sponden dence ce

• 4.1 - Neighbourhood Park - Rebecca Bowker (Taylor

Wimpey)

• Following a Resident’s question on Facebook,

Rebecca confirmed that there was no outer fence boundary to the Neighbourhood park. Inner MUGA fence and natural foliage.

• 4.2 - GEMS Academy Principle – Alison Ashcroft
• Residents at April Meeting concerned about school

places at GEMS.

• All classes full aside from 2x Year 2
• If 12+ Year 1 pupils on continued interest list,

financial case for opening another class.

• Local advisory Board (LAB) – Resident volunteers?
• Full letter of explanation on website.

4.

• 4. Correspon

sponden dence ce

• 4.3 - Charity Checkout – James Bainbridge
• They are a company offering services to help raise

funds online. www.charitycheckout.co.uk

• Pricing ranges from £240-£480 per year.
• 4.4 - Parking/HGV Traffic – Richard Alldred & Colin

Taylor

• Received two emails regarding the Parking issues.
• ‘Agribulk’ HGVs observed as using the Spine Road.
• Community Parking Scheme – started but need

more volunteers.

• Community Road Safety Project still in progress,

also needs funds and volunteers.

5.1 Summar ary y of Past Year 

Logo Compe petit itio ion: n:  Successfully ran a competition to select a new Logo for the GWPRA This s led to starting ing the Communit munity y Outreac each h project ect:  To obtain funding to publicise GWPRA and encourage the widest possible community involvement ❤ Communit unity y Defibr ibrill illator Proje ject  Achieved Phase 1 of 3 (Boundary Park)  Submitted Grant Application for Phase 2 (NNCC) with SODC Financ nanciall lly suppo pported ed the once e strug uggli gling ng Great eat Western Park Babies bies and d Toddler dlers Group up  Now regularly full to capacity and thriving as a result.

5.1 Summar ary y of Past Year 

Great Western Park Residents’ Association Facebo ebook Group: up:  277 Members and steadily growing Continued inued running nning of the www.gw gwpr pra.o .org.uk g.uk websit ite: e:  With the valuable assistance of Cllr. Milton-Eldridge this has had 12,140 Page views in the past year Started ed the Communit unity y Road Safet ety y Projec ect  Conducted a covert speed check, resulting in first evidence to support claims of excessive speeding  Working towards obtaining funds for dedicated equipment to gather evidence for OCC Highways Funde nded d and Organised nised the Christ istma mas s Even ent 2016 16  New venue and volunteers assisted  Very popular with residents and also raised funds towards the Defibrillator project.

5.1 Summar ary y of Past Year 

Assis isting ing with h the GWP Childr ildren's Summer er Activ ivit ities ies week:  After a very successful week in 2016 now planning the 2017 week.  Working to assist the GWP Community Church, who also run the Community Café, originally supported by the GWPRA. Started ed the Communit unity y Centres es Projec ect  Forming a bid to assist with the Management of the District and Northern Neighbourhood Community Centres Holding Residents’ Monthly Meetings  Arranging the Meeting and producing Agenda with guest speakers  Producing and Publishing full minutes Liais ising ing with Local l Gover ernm nment ent and Compa panies nies  Collating the views of all Residents  Correspondences and dedicated meetings  Representing at Parish and Council meetings



5.2 Annual nual audi diting ting of GWPRA A acco counts unts

Accounts Summary Current Balance: £1 £100 000.3 0.38 Income for Past Year: £100.01 Expenditure for Past Year: £1027.68 Defib Fund cleared: £1774.91

Accounts kindly verified by Katie Collins

• 6. Dissolu

luti tion

• n of current

nt commit itte tee e 

• 7. Electi

tion n of Commit itte tee e Member ers

Chair air Secretary tary Treasu easurer er Webm bmast aster er Vice e Chair r Bound undar ary y Park Sports ts Associa

• ciation

tion Rep. . IT T Admin in Events nts Coor

• rdinator

inator

8.

• 8. Any

ny othe her r bus usines ess

Today’s meeting now concluded

Next meeting (AGM) Wednesday 7th June 2017

www.gw gwpr pra. a.org.

• rg.uk

uk Facebook Group ‘Great Western Park Residents’ Assoc

• ciat

ation

• n’

Great eat Wes estern tern Park rk Residents’ Association