Annual General Mee7ng June 19, 2017 Agenda 1. Introduc7ons 2. - - PowerPoint PPT Presentation

June 19, 2017

• St. Andrews Heights Community Associa7on

Annual General Mee7ng

Agenda

• 1. Introduc7ons
• 2. Acceptance & Approval of 2015/2016 AGM Minutes
• 3. Financial Reports
• 4. Board member reports
• 5. Other reports
• 6. Bylaw Amendments
• 7. Nomina7ons & Elec7on of SAHCA Execu7ve
• 8. Business from the floor
• 9. Adjournment
• 10. Wine & Cheese social

Mo7on

To accept the 2015/2016 AGM Minutes Moved by Lea Meadows Seconded Vote

FINANCE REPORTS

Presented by Ken Zdunich

Overview

• FY Year (ended Mar-31-17) in review
• Statement of Funds (2)
• Audit Opinion
• Motion to accept
• Motion to appoint auditors
• Treasury: Follow-up, Today & Look Ahead

SAHCA 2017 Annual General Mee7ng 7-06-19 - DRAFT

FY Year in review

• Revenue*

40,002 42,498**

• Expenses

34,281 40,173*** Balance 5,721 2,325

• First Calgary bal. 11,954# 15,899##
• CSB

10,021 10,021

• RBC Mkt. Value 264,911# 254,076##

2015-2016 2016-2017

* = includes investment income (RBC) ** = largest impact: $2,100 increase in advertising revenue in FY 2016-17 *** = largest impacts: insurance (3,300), audit (2,200), newsletter (550) # = reflects transfer of $7,000 from bldg fund (RBC) to operating (FC) - J15 ## = reflects transfer of $15,000 from bldg fund (RBC) to operating (FC) - J16 Note: all numbers reflect FY March 31 unless otherwise indicated

SAHCA 2017 Annual General Mee7ng 7-06-19 - DRAFT

SAHCA 2017 Annual General Mee7ng 7-06-19 - DRAFT

SAHCA 2017 Annual General Mee7ng 7-06-19 - DRAFT

Audit Results

Auditor’s opinion: “In my opinion, except for the effects of adjustments, if any, which I might have determined to be necessary had I been able to satisfy myself of the completeness of fundraising activities, these financial statements present fairly, in all material respects, the financial position of the St Andrews Heights Community Association as at March 31, 2017 and the results of its operations and cash flows for the years ended March 31, 2017 in accordance with Canadian accounting standards for not-for-profit organisations.”

SAHCA 2017 Annual General Mee7ng 7-06-19 - DRAFT

Motion to Accept Financial Statements

“I move to accept the financial statements for the St Andrews Heights Community Association for the fiscal year end March 31, 2017 as presented by the board” Moved: Ken Zdunich Seconded: Vote:

SAHCA 2017 Annual General Mee7ng 2017- 06-19 - Dra^

Mo9on for Appointment of Auditors

“ I move that the St Andrews Heights Community Association appoint an Auditor from the Federation of Calgary Communities for the fiscal year end March 31, 2018.” Moved: Ken Zdunich Seconded: Vote:

SAHCA 2017 Annual General Mee7ng 7-06-19 - DRAFT

Finance: Today & Looking Ahead

• First Calgary balance (May 31/17): $11,858

(May 31/16) 5,840 (-1,160) 11,858 (-3,142) w $7,000 infusion w $15,000 infusion

• SAH Revenue/Expense balance
• Investments:

– GIC for $57,759 June 2 – Bond (Gov NS) for $30,000 Jun 2 – CSB for $10,000 Nov ‘17 – GIC for $68,379 Jan ’18

• Insurance – Business Interruption
• Asset Valuation/Assessment

SAHCA 2016 Annual General Mee7ng 6-06-20 - DRAFT

VP NON-RESIDENTIAL DEVELOPMENT

Presented by Liz Murray

This posi7on provides community input for non-residen7al development including:

• Foothills Medical Centre
• Brentwood Care Centre
• West Campus Development Trust/University District
• University of Calgary
• Roadways including Crowchild and Shaganappi Trails
• Community’s parks
• Community school
• South Shaganappi Area Strategic Planning Group

Non-residen7al Development

This posi9on relies on input from community members. Contact me if you would like to be involved. Community members who have contributed to the work of this pordolio in recent years: Jacques Gendron, Ken Zdunich , Al Rasmuson, Guy McLaughlin, Susan Simm, & Will Lock

Non-residen7al Development

• FMC ACWG*
• Lot 1 replacement –
• ngoing
• Lot 8 expansion -

completed

• Powerplant expansion

– begins later this year

• Cancer Centre –

to begin before the end of the year

*Foothills Medical Centre Areas community working

• West Campus
• University District
• Land use plan
• Temporary parking lot
• Naming
• approved
• Residen7al units
• Brookfield and

Truman are selling units and construc7on has begun

• University Ave
• Lights, sidewalks,

intersec7on, landscaping, design centre has been completed

• Western Securi9es
• Updated DP applica7on will be submiked this year.
• Construc7on likely to begin before the end of 2017.

• Brentwood Care Centre
• Phase 3 expansion is ongoing
• Steel structure is in place

The New Calgary Cancer Centre

Open Houses: Surrounding Communi7es Thursday June 22 5-8 pm, Foothills Mennonite Church City Wide Tuesday June 27 5-8 pm, Parkdale Community Hall

Mo7on

To accept the VP Non-residen7al report Moved by Liz Murray Seconded Vote

VP RESIDENTIAL

Presented by Adev Ahluwalia

Residen7al Development – Key Points

• Lower number of applica7ons – most likely economy related as

it is city wide

• No Appeals
• Interest in Secondary Suites

Residen7al Development Volunteers

Current volunteer support for Residen7al Development

– Liz Murray – Manfred Grote – Michael Fuchs – Lea Meadows

• Would like to establish a more formal team

Looking Forward

• To Pay aken7on to:

– Secondary suites – Increase in development

Mo7on

To accept the VP Residen7al Development report Moved by Adev Ahluwalia Seconded Vote

VP COMMUNICATION

Presented by David Cary

VP Communica7on Responsibili7es

• Newsleker Editor since June 2016
• VP Communica7on since October 2016
• Responsible for overseeing community newsleker & website
• Manage special communica7on strategies as needed
• Point of contact/redirect queries to appropriate SAHCA Board

member

New Ini7a7ve – SAHCA Annual Report

• To streamline AGM presenta7ons
• Extra detail provided to community in advance of the AGM
• Feedback requested and appreciated!

Newsleker Income & Costs

• Adver7sing revenue drives our newsleker
• Numerous changes made to create greater adver7sing opportuni7es
• More adver7sing = more pages & content
• Small profit since September; helps offset other monthly expenses

Communica7on Team Thank YOU

• Gwen Schaefer, Website Administrator
• Jeremy Mor7s, Technical Advisor
• Regular newsleker contributors:

– Nik Rasula, Liz Murray, Geoff Fraser, & our Between the Knife & Fork scribe.

• Newsleker carriers:

– Genevieve & Sophia Julien, Elizabeth & Alexandra Reid, & Nick Smith

Looking ahead

• Facebook Page

– Looking for volunteer interested in social media pladorms.

• Newsleker

– Ongoing strategies to make it engaging, relevant, 7mely & enjoyable

Mo7on

To accept the VP Communica7on report Moved by David Cary Seconded Vote

VP FACILITIES

Presented by Michael Fuchs

– This report covers the maintenance and renova7on ac7vi7es at the community hall from July 2015 to June 2016. Regular maintenance was conducted at the hall as needed. – This coming year we will be applying for grants to complete repairs iden7fied life cycle study:

• The old single pane windows
• Replacement the roof singles
• Replace the stucco
• Replace to doors leading to the furnace room
• Repair front walkway

Facili7es

Mo7on

To accept the VP Facili7es report Moved by Michael Fuchs Seconded Vote

Extract from 2016 Life Cycle Report

Mo7on

To approve the expenditures outlined in the Life Cycle Report for 2016-2017-2018 as SAHCA Capital Expenditure Plan Moved by Michael Fuchs Seconded Vote

VP SPORTS

Presented by Kevin Noakes

Con9nued Focus on Recrea9onal Sports Opportuni9es & Skills Training

• Soccer: Simon Baines, New Coordinator

– 51 registered players. – New U8 in house team (16 players) – U4-U6 with 35 players same # as 2016 – Merger with University Heights Soccer Program U8 to U18 completed

Con9nued Focus on Recrea9onal Sports Opportuni9es & Skills Training

• Tennis: Gwen Schaefer, Coordinator

– 4th year of free CA Member access

– New wind screen fence wrap installed

– 30 registered player families players same # as 2016 – 3rd year of UC Dinos’ Tennis Society tennis lessons – Volunteers take-down and re-install the wind screens

Con9nued Focus on Recrea9onal Sports Opportuni9es & Skills Training

• Ice Rink: Nik Rasula, Coordinator

– Longest season in past decade (14 weeks) – 15 volunteer families helped build and maintain the ice rink

• Ice Ska7ng Lessons: Heather Makowecki, Coordinator

– coaching for a 2nd year – 22 registered children same # as 2016 – Key-pad access installed for use of Skate Change Room – Thank you to volunteers: Zahinoor Ismail, Heather Makowecki, Denisa Baxter and Jean Rawling

Looking Ahead 2017-18

• Plywood Rebound Tennis Prac7ce Wall to be rebuilt
• Installa7on of security cameras to monitor Skate Room &

Tennis Court

• New mini/no-raise nets to replace hockey nets due to mul7use

rink safety concern

Mo7on

To accept the VP Sports report Moved by Kevin Noakes Seconded Vote

MEMBERSHIP REPORT

Presented by Gwen Schaefer

• The 2016/17 Membership Drive: September 10 – 25, 2016
• Money collected: $6610

– Family Memberships: 199 – Senior Memberships: 79 – Extra Family Members: 5 – Non-Residents: 17

• Total SAH membership: 70% (not including non-residents)
• Proposed dates for 2017/18 Membership drive:

– September 8 – 24, 2017.

Thank you to 20 volunteers!

• Larry and Diane Lozinski
• Ber7en Greebe
• Steph Raugust
• Terry Nail
• Geoff Fraser
• Gike Julien
• Jacques Gendron
• Elsie Gorsline
• Ruth Sturby
• Liz Murray
• Connie Harper
• Catherine Malcolm
• Karen Durbeniuk
• Jim Bierwirth
• Kevin Noakes
• Susan Simm
• Pia Plum
• Jane Browne
• Teriesa Mills
• Jamie Nickerson

HALL RENTAL REPORT

Presented by Rose Wong & Jacques Gendron

Hall Rentals

2015-16 2016-17 Revenue $24,583. $24,495 Expenses $23,684 $27,929

PRESIDENT’S REPORT

Presented by Jacques Gendron

President’s Report

• Community Security
• Community Resilience
• Community Engagement

Mo7on

To accept the President report Moved by Jacques Gendron Seconded Vote

SAHCA Proposed Bylaw Amendments

Administra9ve Changes

• 1. Name

Original Proposed a) : The organiza7on shall be called “St. Andrews Heights Community Associa7on (“SAHCA”). ” The abbrevia7on “SAHCA” to be used throughout the Bylaws and Policies. New a) The organiza9on shall be called “St Andrews Heights Community Associa9on (“SAHCA”). ” The abbrevia9on “SAHCA” to be used throughout the Bylaws and Policies.

• 3. Membership

Original Proposed c): Annual membership fees shall be an amount agreed upon by the Execu7ve. Family Membership en7tles all children under the age of 18 and up to two adults full community associa7on benefits. Addi7onal adult members can be added to a Family Membership for a fee. New c): Annual membership fees shall be an amount agreed upon by the Execu9ve. Family Membership en9tles all children under the age of 18 and, up to two adults full community associa9on benefits. Addi9onal adult members can be added to a Family Membership for a fee.

• 4. Membership Mee7ngs

Original Proposed f) : Should a Special Mee7ng of the General Membership be called with fewer than twenty-one (21) calendar days’ no7ce, the first order of business, a^er establishing quorum, will be to call a vote to waive the requirement of twenty-one (21) days’

• no7ce. A vote of the majority of the

Members in Good Standing in akendance at the mee7ng to do so will waive the twenty-on (21) calendar day mee7ng no7ce requirement. New f) Should a Special Mee9ng of the General Membership be called with fewer than twenty-one (21) calendar days’ no9ce, the first order of business, acer establishing quorum, will be to call a vote to waive the requirement of twenty-one (21) days’ no9ce. A vote of the majority of the Members in Good Standing in afendance at the mee9ng to do so will waive the twenty-one (21) calendar day mee9ng no9ce requirement.

• 8. Execu7ve Mee7ngs

Original Proposed f): The President may call a special mee7ng

• f the Execu7ve to address specific

business affec7ng the community or, the Execu7ve, providing not fewer than four calendar days’ no7ce has been given. f) : The President, or a quorum of officers by mo9on, may call a Special Mee9ng of the Execu9ve to address specific business affec9ng the community or, the Execu9ve, providing not fewer than four (4) calendar days’ no9ce has been given.

• 8. Execu7ve Mee7ngs

Original Proposed none New g) : Should a Special Mee9ng of the Execu9ve (Officers) be called with fewer than four (4) calendar days’ no9ce, the first order of business, acer establishing quorum, will be to call a vote to waive the requirement of four (4) calendar days’ no9ce. A vote of the majority of the Officers in afendance at the mee9ng to do so will waive the four (4) calendar day mee9ng no9ce requirement.

• Note: subsequent clauses will be

“renumbered”.

Mo7on

To accept the Bylaw Amendments as presented Moved by Jacques Gendron Seconded Vote

Mo7on

Mo9on of the SAHCA Membership “The name of the community, wherever it occurs within SAHCA policies, role descriptors and all other documents and representa7ons using the community’s name be corrected from `St.` to `St`” Moved by Jacques Gendron Seconded Vote

Nomina7ons & Elec7ons

• SAHCA Execu7ve

President Treasurer Secretary VP Non-residen7al VP Residen7al VP Facili7es VP Sports VP Communica7on VP Seniors

• te: Past President is not elected as it is filled by a formerly elected President)

Mo7on for Elec7on of Officers

Moved by Seconded Vote

Business from the Floor

Mo7on to Adjourn

Wine, Cheese & Conversa7on