St. Andrews Heights Community Associa7on Annual General Mee7ng June 19, 2017
Agenda 1. Introduc7ons 2. Acceptance & Approval of 2015/2016 AGM Minutes 3. Financial Reports 4. Board member reports 5. Other reports 6. Bylaw Amendments 7. Nomina7ons & Elec7on of SAHCA Execu7ve 8. Business from the floor 9. Adjournment 10. Wine & Cheese social
Mo7on To accept the 2015/2016 AGM Minutes Moved by Lea Meadows Seconded Vote
FINANCE REPORTS Presented by Ken Zdunich
Overview • FY Year (ended Mar-31-17) in review • Statement of Funds (2) • Audit Opinion • Motion to accept • Motion to appoint auditors • Treasury: Follow-up, Today & Look Ahead 7-06-19 - DRAFT SAHCA 2017 Annual General Mee7ng
FY Year in review 2015-2016 2016-2017 • Revenue* 40,002 42,498** • Expenses 34,281 40,173*** Balance 5,721 2,325 • First Calgary bal. 11,954 # 15,899 ## • CSB 10,021 10,021 • RBC Mkt. Value 264,911 # 254,076 ## * = includes investment income (RBC) ** = largest impact: $2,100 increase in advertising revenue in FY 2016-17 *** = largest impacts: insurance (3,300), audit (2,200), newsletter (550) # = reflects transfer of $7,000 from bldg fund (RBC) to operating (FC) - J15 ## = reflects transfer of $15,000 from bldg fund (RBC) to operating (FC) - J16 Note: all numbers reflect FY March 31 unless otherwise indicated 7-06-19 - DRAFT SAHCA 2017 Annual General Mee7ng
7-06-19 - DRAFT SAHCA 2017 Annual General Mee7ng
7-06-19 - DRAFT SAHCA 2017 Annual General Mee7ng
Audit Results Auditor’s opinion: “In my opinion, except for the effects of adjustments, if any, which I might have determined to be necessary had I been able to satisfy myself of the completeness of fundraising activities, these financial statements present fairly, in all material respects, the financial position of the St Andrews Heights Community Association as at March 31, 2017 and the results of its operations and cash flows for the years ended March 31, 2017 in accordance with Canadian accounting standards for not-for-profit organisations.” 7-06-19 - DRAFT SAHCA 2017 Annual General Mee7ng
Motion to Accept Financial Statements “I move to accept the financial statements for the St Andrews Heights Community Association for the fiscal year end March 31, 2017 as presented by the board” Moved: Ken Zdunich Seconded: Vote : 2017- 06-19 - Dra^ SAHCA 2017 Annual General Mee7ng
Mo9on for Appointment of Auditors “ I move that the St Andrews Heights Community Association appoint an Auditor from the Federation of Calgary Communities for the fiscal year end March 31, 2018.” Moved: Ken Zdunich Seconded: Vote: 7-06-19 - DRAFT SAHCA 2017 Annual General Mee7ng
Finance: Today & Looking Ahead • First Calgary balance (May 31/17) : $11,858 (May 31/16) 5,840 (-1,160) 11,858 (-3,142) w $7,000 infusion w $15,000 infusion • SAH Revenue/Expense balance • Investments: – GIC for $57,759 June 2 – Bond (Gov NS) for $30,000 Jun 2 – CSB for $10,000 Nov ‘17 – GIC for $68,379 Jan ’18 • Insurance – Business Interruption • Asset Valuation/Assessment 6-06-20 - DRAFT SAHCA 2016 Annual General Mee7ng
VP NON-RESIDENTIAL DEVELOPMENT Presented by Liz Murray
Non-residen7al Development This posi7on provides community input for non-residen7al development including: • Foothills Medical Centre • Brentwood Care Centre • West Campus Development Trust/University District • University of Calgary • Roadways including Crowchild and Shaganappi Trails • Community’s parks • Community school • South Shaganappi Area Strategic Planning Group
Non-residen7al Development Community members who have contributed to the work of this pordolio in recent years: Jacques Gendron, Ken Zdunich , Al Rasmuson, Guy McLaughlin, Susan Simm, & Will Lock This posi9on relies on input from community members. Contact me if you would like to be involved.
• FMC ACWG* • Lot 1 replacement – ongoing • Lot 8 expansion - completed • Powerplant expansion – begins later this year • Cancer Centre – to begin before the end of the year *Foothills Medical Centre Areas community working
• West Campus • University District • Land use plan Temporary parking lot • • Naming approved • • Residen7al units Brookfield and • Truman are selling units and construc7on has begun • University Ave Lights, sidewalks, • intersec7on, landscaping, design centre has been completed
• Western Securi9es • Updated DP applica7on will be submiked this year. • Construc7on likely to begin before the end of 2017.
• Brentwood Care Centre • Phase 3 expansion is ongoing • Steel structure is in place
The New Calgary Cancer Centre Open Houses: Surrounding Communi7es Thursday June 22 5-8 pm, Foothills Mennonite Church City Wide Tuesday June 27 5-8 pm, Parkdale Community Hall
Mo7on To accept the VP Non-residen7al report Moved by Liz Murray Seconded Vote
VP RESIDENTIAL Presented by Adev Ahluwalia
Residen7al Development – Key Points • Lower number of applica7ons – most likely economy related as it is city wide • No Appeals • Interest in Secondary Suites
Residen7al Development Volunteers Current volunteer support for Residen7al Development – Liz Murray – Manfred Grote – Michael Fuchs – Lea Meadows • Would like to establish a more formal team
Looking Forward • To Pay aken7on to: – Secondary suites – Increase in development
Mo7on To accept the VP Residen7al Development report Moved by Adev Ahluwalia Seconded Vote
VP COMMUNICATION Presented by David Cary
VP Communica7on Responsibili7es • Newsleker Editor since June 2016 • VP Communica7on since October 2016 • Responsible for overseeing community newsleker & website • Manage special communica7on strategies as needed • Point of contact/redirect queries to appropriate SAHCA Board member
New Ini7a7ve – SAHCA Annual Report • To streamline AGM presenta7ons • Extra detail provided to community in advance of the AGM • Feedback requested and appreciated!
Newsleker Income & Costs • Adver7sing revenue drives our newsleker • Numerous changes made to create greater adver7sing opportuni7es • More adver7sing = more pages & content • Small profit since September; helps offset other monthly expenses
Communica7on Team Thank YOU • Gwen Schaefer, Website Administrator • Jeremy Mor7s, Technical Advisor • Regular newsleker contributors: – Nik Rasula, Liz Murray, Geoff Fraser, & our Between the Knife & Fork scribe. • Newsleker carriers: – Genevieve & Sophia Julien, Elizabeth & Alexandra Reid, & Nick Smith
Looking ahead • Facebook Page – Looking for volunteer interested in social media pladorms. • Newsleker – Ongoing strategies to make it engaging, relevant, 7mely & enjoyable
Mo7on To accept the VP Communica7on report Moved by David Cary Seconded Vote
VP FACILITIES Presented by Michael Fuchs
Facili7es – This report covers the maintenance and renova7on ac7vi7es at the community hall from July 2015 to June 2016. Regular maintenance was conducted at the hall as needed. – This coming year we will be applying for grants to complete repairs iden7fied life cycle study: • The old single pane windows • Replacement the roof singles • Replace the stucco • Replace to doors leading to the furnace room • Repair front walkway
Mo7on To accept the VP Facili7es report Moved by Michael Fuchs Seconded Vote
Extract from 2016 Life Cycle Report
Mo7on To approve the expenditures outlined in the Life Cycle Report for 2016-2017-2018 as SAHCA Capital Expenditure Plan Moved by Michael Fuchs Seconded Vote
VP SPORTS Presented by Kevin Noakes
Con9nued Focus on Recrea9onal Sports Opportuni9es & Skills Training • Soccer: Simon Baines, New Coordinator – 51 registered players. – New U8 in house team (16 players) – U4-U6 with 35 players same # as 2016 – Merger with University Heights Soccer Program U8 to U18 completed
Con9nued Focus on Recrea9onal Sports Opportuni9es & Skills Training • Tennis: Gwen Schaefer, Coordinator – 4 th year of free CA Member access – New wind screen fence wrap installed – 30 registered player families players same # as 2016 – 3 rd year of UC Dinos’ Tennis Society tennis lessons – Volunteers take-down and re-install the wind screens
Con9nued Focus on Recrea9onal Sports Opportuni9es & Skills Training • Ice Rink: Nik Rasula, Coordinator – Longest season in past decade (14 weeks) – 15 volunteer families helped build and maintain the ice rink • Ice Ska7ng Lessons: Heather Makowecki, Coordinator – coaching for a 2 nd year – 22 registered children same # as 2016 – Key-pad access installed for use of Skate Change Room – Thank you to volunteers: Zahinoor Ismail, Heather Makowecki, Denisa Baxter and Jean Rawling
Looking Ahead 2017-18 • Plywood Rebound Tennis Prac7ce Wall to be rebuilt • Installa7on of security cameras to monitor Skate Room & Tennis Court • New mini/no-raise nets to replace hockey nets due to mul7use rink safety concern
Mo7on To accept the VP Sports report Moved by Kevin Noakes Seconded Vote
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