An Overview of AHCA's Emergency Status System (ESS) June 18, 2019 - - PDF document

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An Overview of AHCA's Emergency Status System (ESS) June 18, 2019 - - PDF document

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 An Overview of AHCA's Emergency Status System (ESS) June 18, 2019 Welcome! John Wilgis Vice President of Member and Corporate Services Florida Hospital Association

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 1

An Overview of AHCA's Emergency Status System (ESS)

June 18, 2019 John Wilgis Vice President of Member and Corporate Services Florida Hospital Association

Welcome!

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 2

Today’s Objectives

  • Understand FHA’s role in disaster

response in alignment with the Agency for Health Care Administration.

  • Understand the statutory requirements for

hospital reporting during an emergency when requested by the Agency.

  • Review the basic operational framework
  • f ESS.

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Today’s Objectives

  • Understand FHA’s role in disaster

response in alignment with the Agency for Health Care Administration.

  • Understand the statutory requirements for

hospital reporting during an emergency when requested by the Agency.

  • Review the basic operational framework
  • f ESS.

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 3

Today’s Objectives

  • Understand FHA’s role in disaster

response in alignment with the Agency for Health Care Administration.

  • Understand the statutory requirements for

hospital reporting during an emergency when requested by the Agency.

  • Review the basic operational framework
  • f ESS.

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Today’s Objectives

  • Understand how to develop and manage

user profiles.

  • Discuss and review the various reporting

criteria typically requested and how that information is transmitted using ESS.

  • Understand how AHCA and partners use

this information.

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 4

Today’s Objectives

  • Understand how to develop and manage

user profiles.

  • Discuss and review the various reporting

criteria typically requested and how that information is transmitted using ESS.

  • Understand how AHCA and partners use

this information.

7

Today’s Objectives

  • Understand how to develop and manage

user profiles.

  • Discuss and review the various reporting

criteria typically requested and how that information is transmitted using ESS.

  • Understand how AHCA and partners use

this information.

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 5

FHA Role in Response

  • Support agency to the State Emergency

Response Team through ESF8 – Coordinate hospital response activities – Communicate important information – Advocate for issues impacting hospitals

9 Incident Command Bruce Rueben Planning Crystal Stickle Operations John Wilgis Finance Kathy Reep Logistics John Mines Safety and Communications Sarah McBrearty Media Relations Monica Corbett Liaison Kim Streit Clinical Specialist Martha DeCastro Hospital Liaison Lecia Behenna 10

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 6

FHA Emergency Contacts

  • Call 850-205-1101 – 24/7/365
  • Email – disaster@fha.org

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Support Organization

  • Serve as a support organization to the State

Emergency Response Team, Emergency Support Function – 8, Public Health and Medical Services (ESF-8).

  • Coordinate hospital response activities

ensuring hospitals’ needs are met.

  • Communicate essential information to

hospitals and health systems.

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 7

Support Organization

  • Serve as a support organization to the State

Emergency Response Team, Emergency Support Function – 8, Public Health and Medical Services (ESF-8).

  • Coordinate hospital response activities

ensuring hospitals’ needs are met.

  • Communicate essential information to

hospitals and health systems.

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Support Organization

  • Serve as a support organization to the State

Emergency Response Team, Emergency Support Function – 8, Public Health and Medical Services (ESF-8).

  • Coordinate hospital response activities

ensuring hospitals’ needs are met.

  • Communicate essential information to/from

hospitals and health systems.

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 8

Support Organization

  • Identify the status of hospitals (i.e., evacuation,

bed availability, major structural damage impeding the delivery of care and/or services or forcing an evacuation, etc.).

  • Facilitate conference calls with hospitals, as

needed.

  • Assist hospitals with reimbursement information

and knowledge of processes for accessing available relief funds.

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Support Organization

  • Identify the status of hospitals (i.e., evacuation,

bed availability, major structural damage impeding the delivery of care and/or services or forcing an evacuation, etc.).

  • Facilitate conference calls with hospitals, as

needed.

  • Assist hospitals with reimbursement information

and knowledge of processes for accessing available relief funds.

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 9

Support Organization

  • Identify the status of hospitals (i.e., evacuation,

bed availability, major structural damage impeding the delivery of care and/or services or forcing an evacuation, etc.).

  • Facilitate conference calls with hospitals, as

needed.

  • Assist hospitals with reimbursement information

and knowledge of processes for accessing available relief funds.

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Today’s Presenter

Mandi Manzie Government Operations Consultant III Agency for Health Care Administration

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 10

Emergency Status System Overview June 18, 2019

Mandi Manzie Division of Health Quality Assurance Agency for Health Care Administration Florida

  • Provider Types in ESS

– Adult Family Care Home – Assisted Living Facility – Crisis Stabilization/Short Term RTF – End Stage Renal Disease Dialysis Facility (not required to use) – Homes for Special Services – Inpatient and Residential Hospice

– Hospitals and Standalone Emergency Departments

– Intermediate Care Facility – Nursing Home – Residential Treatment Center – Residential Treatment Facility – Transitional Living Facility – VA Hospital (not required to use)

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 11

  • Emergency Preparedness Resources website:

http://ahca.myflorida.com/MCHQ/Emergency_Activities/in dex.shtml

– Link to ESS for login purposes – List of providers who use ESS – Instructional Materials

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Sample Registration Invitation

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 12

How to Gain Access

  • AHCA Licensed

Providers

– CEOs emailed invitations automatically – Once registered, able to maintain other system users

  • Add & send invitations
  • Revoke access to provider
  • Change role

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 14

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  • Event Info

– Census & Bed Availability – Evacuation Status & Re-Entry or Accepting Evacuees (if not evacuating) – Utilities & Services – Generators – Damages – Resource Needs – National Reporting

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 15

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 19

Reporting Capabilities

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 20

Who to Contact?

Licensed Providers-AHCA Licensing Unit

Hospital and Outpatient Services Unit 850-412-4549, hospitals@ahca.myflorida.com

Partners, Associations, Emergency Management-

Systems Management Unit AHCAESS@ahca.myflorida.com

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Questions?

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 21

Reminder: FHA Emergency Contacts

  • Call 850-205-1101 – 24/7/365
  • Email – disaster@fha.org

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Upcoming FHA EM Education

  • July 31 – August 1 | Orlando:

Certified Healthcare Emergency Professional (CHEP) Preparation Course and Certification Exam

– Registration information - http://www.fha.org/education-and-events/event- details.aspx?itemId=968

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 22

Upcoming FHA EM Education

  • September 5 | Orlando:

Hospital Incident Command System (HICS) Course

– Registration information - http://www.fha.org/education-and-events/event- details.aspx?itemId=934

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Webinar Evaluation

  • We would appreciate your feedback!!
  • Web participants can stay logged in as the

webinar closes to be redirected to the online survey (the link will also be provided in a follow-up email).

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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Florida Hospital Association 23

Thank you!

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