All Saints' Episcopal Church Jensen Beach, Florida Reopening - - PowerPoint PPT Presentation

All Saints'

Episcopal Church

Jensen Beach, Florida

Reopening Protocols For Within The

Church Campus

September 2020

September 2, 2020 My Dear Friends: This Handbook provides the protocols by which the Church Family of All Saints’, our friends, and the general public, shall function when our Campus is reopened for in-persons worship, gatherings, and meetings. These protocols cover all the buildings on our Campus. The expectation is that all individuals will comply with these protocols as we seek to safeguard the health of

• ur community and to protect our campus during the COVID-19 pandemic. Saint Paul reminds us in his letter

to the Church in Philippi, “Let each of you look not to your own interests, but to the interests of others” (Philippians 2.4). We love and are interested in you, your safety, and your health. My thanks and appreciation to the members of the Re-Entry Planning Task Force, including Eula Clarke, Pam Hurd, Lelah Marzi, Jenny McDonald, Jack Miller, Paul Neff, Julie Preast, Joan Whitting, and Bill Winsemann, for the diligent and tremendous work they have done in this process. We hope that when you visit our Campus, you will feel safe and comfortable, and pray you will continue to be healthy. With love and every blessing! The Reverend Dr. Anthony B. Holder Rector

A record shall be kept of all persons who enter every building

• n the Campus.

Our campus shall be thoroughly cleaned and sanitized before, between, and after use. UV Germicidal light kits with filters are installed in the air conditioning systems which destroy viruses, bacteria, mold, fungi, and other microbes from the recycled air in the room. UV Germicidal light kits with filters may also assist in reducing the threat of COVID-19 and other diseases in the buildings. The live streaming of the 10 am services shall continue.

GENERAL INFORMATION

On the first two Sundays (August 23 and 30), a maximum of 10 persons gathered in the Church Building, including the Celebrant, Lay Eucharistic Minister, the Warden or Vestry member, Ushers and Greeters, for the 8 and 10 a.m. services. The purpose for the maximum of 10 persons on those two Sundays of re- entry was for “practice and learning from the experience of corporate worship under very different conditions and making adjustments in the light

• f the experience.”

The plan is to move toward the maximum accommodation of households in both the Church Building and Houg Hall (exercising social/physical distancing requirements) for worship services. Reservations to attend worship services of your choice shall be made by calling the Church Office at: 772.334.0610. Deadline for reservations for Sunday Eucharist shall be on Fridays at 12

• noon. Wednesday Healing Services will remain on hiatus until further notice

but when it resumes, the deadline will be Tuesday at 12 noon. Compliance with safety measures and consideration for others are most appreciated.

While making reservations, you shall be asked your recent travel history via airplane in the last 2 weeks, whether you had contact with COVID- 19 individuals, and the state of your health (whether you have had the virus or symptoms, etc.). If any response is in the affirmative, you will need to defer for 2 weeks. If the reservation list is filled for any service, congregants may make a reservation for a subsequent service. Two seats in the Church Building shall be made available for guests. A reservation list, with names and contact information of congregants, shall be provided to the Usher prior to services for record of attendance. A record shall be kept of all persons who attend each service; the record of attendance shall be based on the reservation list, as checked by the Usher.

Worship Support Team members (namely Ushers, Greeters and Wardens) shall wear masks throughout the worship service and shall wear gloves when interacting with congregants. A Warden or Vestry member shall act in a supervisory role at all services. Entry shall be via the south entrance of the Church Building. Congregants needing to use the ADA ramp shall access via the north entrance. Temperature checks shall be performed on all congregants before entry. Only congregants with temperatures under 100.4F shall be allowed entry. All congregants and Worship Support Team members must sanitize their hands prior to entry. Touchless hand sanitizing stations shall be set up at the entrance to the building and will be supervised by the Ushers. All persons who feel ill are to stay at home. Individuals who are coughing and/or sneezing repeatedly, or exhibit any flu-like symptoms shall not be allowed to enter. Signage shall be placed in visible locations inside and outside the Church Building and the Celebrant shall make announcements explaining the protocols to be followed before the commencement of every service. CHURCH BUILDING

Services shall be no longer than 60 to 75 minutes in duration. All congregants must wear face masks except for children under two (2) years of age. You are encouraged to bring your own; however, a limited number of masks shall be made available if you do not have one. There shall be a physical distance of at least 6 feet between all persons attending worship services. There shall be no physical contact between congregants or with the Clergy. The Church’s hymnals and Books of Common Prayer, will not be used. Congregants may bring their own from home, if desired. Bulletins, with the full Order of Service and Announcements, shall be provided for services. All safety measures (that is, the wearing of gloves and masks) for producing the bulletins shall be exercised. Congregants are encouraged to take their Bulletins with them or to dispose of them in the trash container provided in the narthex/foyer. Congregants shall have the option of using their iPads, tablets or mobile phones, to view the bulletin, which will be online on the Church’s website or by scanning a QR code at the entrance to the Church Building. Electronic devices must have QR code capability to

• scan. Plan to download the bulletin before the service to prevent internet overload.

CHURCH BUILDING

Each congregant shall individually have at least 36 square feet of space in the Church Building unless they are members of the same household. Seating shall be arranged from front to back on entry. Pews shall be clearly marked showing availability for seating and non-

• seating. Congregants shall sit in every other pew.

Congregants shall be seated at least 6 feet from the aisle in a pew. Members of the same household may sit together provided they are sitting at least 6 feet from the aisle. Congregants are not expected to move around during services except in emergency situations. Once in the pew, congregants may either sit or stand at the appropriate times, but there shall be no kneeling. (Kneelers will not be used to minimize cleaning requirements). There shall be no personal greeting of the Peace. Congregants are to remain in their pews and may give the peace sign or some other signal of peace from a distance. A basket/plate shall be placed at the entrance of the Church Building and congregants are encouraged to place their offering as they enter. CHURCH BUILDING

There shall be no choir during the 10 a.m. Service and no choir practice. Singing shall not be

• allowed. Music during the 10 a.m. Service shall be

played through the sound system. Baptisms may be performed with the limit of the persons attending that is required at the time that the baptism is scheduled (See Diocesan Customary on our web site for more information). Marriages and Funerals may be conducted, following the directives for maximum numbers and gatherings that apply at the time. (See Diocesan Customary on our web site for more information). The laying on of hands in prayer, anointing, etc. are suspended until further notice. Communion shall only be administered in one kind – the Bread (the Body of Christ). Congregants are to remain in their pews during the administration of communion (the Body of Christ), which shall be brought to them by the Celebrant.

The Celebrant shall wear a face mask during the administration of communion, and use tongs to place the Bread in the hands of congregants. The live streaming of services shall continue on Sundays and Wednesdays at 10 a.m. At least one hour shall be allowed between the 8 a.m. and 10 a.m. services to allow for a full sanitization of the interior of the Church Building, including all restrooms, fixtures, and equipment. There shall be no assembling of congregants inside or outside of the Church Building, before or after services. Route from the Church Building to the restrooms in Houg Hall shall be through the north door of the Church Building to avoid congestion at the south entrance. (See Restrooms protocols). When leaving the Church Building, congregants shall exit through the south door (the same door they entered). Congregants will exit pew by pew (from back to front) while practicing physical and social distancing. Coffee Hour shall continue to be on ZOOM, after the 10 a.m. service. Congregants shall be given the time to return home to participate. CHURCH BUILDING

If a third service is needed, an outdoor service is planned in the Garden area east of Houg Hall or in the area east of the Church Building (by the Conklin Cross). Similar to worshiping within the Church Building, reservation protocols shall follow the same procedures, and need to be made by Friday at 12 noon. Two types of seating shall be made available to congregants: Chairs shall be provided in the garden, or persons may remain in their vehicles in the parking lot. When making reservations, persons should indicate whether they will be attending services in their vehicles or in the garden. On arrival, temperature checks shall be performed on all congregants (those remaining in their vehicles as well as sitting in the garden). Only persons with temperatures under 100.4F shall be allowed to remain. All persons who feel ill are to stay at home. Individuals who are coughing and/or sneezing repeatedly, or exhibit any flu-like symptoms shall not be allowed to enter (even those remaining in their vehicles).

After temperature taking is completed, the Ushers shall direct congregants as to where to park and/or to sit. Please follow their directions. Parking for congregants planning on sitting in the garden during service shall be in the space west of the Church Building or on a paved spot along Patrician Street (the east lot and grass spots along Patrician are reserved for people who wish to remain in their vehicles). Congregants, attending services in their vehicles, shall need to have their vehicle engines turned off during the duration

• f the service, due to noise and exhaust.

Touchless hand sanitizing stations shall be available and congregants who plan to sit in the garden must sanitize their hands before being seated. All congregants must wear face masks except for children under two (2) years of age. You are encouraged to bring your own; however, a limited number of masks shall be made available if you do not have one. Congregants, planning on sitting in the garden, shall check in with the Usher before seating, to receive temperature check, bulletin, and to be directed to their seats.

Bulletins, with the full Order of Service and Announcements, shall be provided for services. All safety measures (that is, the wearing of gloves and masks) for producing the bulletins shall be exercised. Congregants shall have the option of using their iPads, tablets or mobile phones, to view the bulletin, which will be online on the Church’s

• website. Plan to download the bulletin before the service so that the internet is not overloaded.

Chairs, in the garden, shall be spaced 6 feet apart. Each congregant shall have at least 36 square feet of space for him/herself unless they are members of the same household. Couples or family members (13 years and older) shall sit in the same row but 6 feet apart. Families with children (12 years and under) shall be accommodated by the Warden or Vestry Member in supervisory position.

There shall be no physical contact between congregants or with clergy. Touching or moving the chairs is discouraged to minimize cleaning requirements. Singing shall not be allowed. Music shall be played through the sound system. Congregants are to remain in their chairs and vehicles during communion, which shall be brought to them by the Celebrant. The Celebrant shall wear a face mask during the administration of communion, which shall be only in one kind – the Bread (the Body of Christ). Using tongs, the Celebrant shall place the bread into the congregants’ hands. No personal greeting of the Peace shall be practiced. Congregants are to remain in their chairs and vehicles and may give the peace sign

• r some other signal of peace from a distance.

On leaving, the Usher will dismiss row by row, starting from the front to the back. Please remember to maintain social and physical distance. Congregants shall use the restrooms in Houg Hall following the same protocols as if worshiping in the Church Building or Houg Hall (See Restrooms protocols). OUTDOOR WORSHIP OUTDOOR WORSHIP

Houg Hall shall be available for worship overflow, restrooms, and meetings of more than 8 persons but less than 40. Capacity is currently limited to 44 persons. Reservations to attend worship services will follow the same protocols as for reservations in the Church Building (See Church Building protocols). Entry shall be through the breezeway. Persons needing to use ADA ramp shall enter and exit the west side of the building, but must still check in with an Usher. All persons attending worship services or meetings shall have a temperature check. Only persons with temperatures under 100.4F shall be allowed entry. A touchless hand sanitizing station shall be at the entrance. All persons must sanitize their hands prior to entry. All persons who feel ill are to stay at home. Individuals who are coughing and/or sneezing repeatedly, or exhibit any flu-like symptoms shall not be allowed to enter. Signage shall be placed in visible locations inside and outside the Hall explaining the protocols to be followed.

Face masks must be worn at all times during worship services and meetings by all persons, except for children 2 years old and under. Persons are encouraged to bring their own masks. A limited supply of masks shall be available if you do not have one. Chairs shall be spaced at least 6 feet apart. Couples or family members (13 years and older) may sit in the same row, but must remain 6 feet apart. Touching

• r moving the chairs is discouraged to minimize

cleaning requirements. Families with children (12 years and under) shall be accommodated by the Warden or Vestry Member in supervisory position. Seating shall be arranged from front to back on entry. The Service will be displayed on the TV monitor and an Usher will be there to assist as needed. HOUG HALL

Similar worship protocols as observed in the Church Building will also be followed in Houg Hall as it relates to movement, the use of bulletins and electronic devices, the Peace, the Offertory, and Communion. During worship, congregants shall remain in their seats to receive communion following similar protocols in the Church Building. Congregants attending worship shall exit the service via the Patrician Street door of the Hall, having exited pew by pew (from back to front) while practicing physical and social distancing. There shall be no assembling of persons inside or outside, before or after worship services or meetings. For purposes of a group meeting, tables are to be arranged in a U or square-shape, with the required 6 feet between each chair. No more than 2 persons per table. The kitchen in Houg Hall is closed until further notice. No Coffee Hour

• r fellowship activities with food shall be allowed.

THRIFT SHOP

The Thrift Shop shall be open for retail operation (Monday to Saturday – 10 a.m. to 2 p.m.). However, the dressing room and the annex behind the Thrift Shop shall remain closed. The Shop shall be cleaned and disinfected prior to opening and after closing each day. Temperature checks shall be performed on all customers before entry. Only persons with temperatures under 100.4°F shall be allowed entry. A touchless hand sanitizing station shall be set up at the entrance, and all customers must sanitize their hands, on entry. All customers who feel ill are to stay at home. Customers who are coughing and/or sneezing repeatedly, or exhibit any flu-like symptoms shall not be allowed to enter. Signage shall be placed in visible locations inside and outside the Thrift Shop explaining the protocols to be followed. A maximum of 5 persons (including the clerk) will be allowed at a time in the Thrift Shop. Social distancing of at least 6 feet apart must be practiced at all times while in the Shop. THRIFT SHOP

Face masks must be worn at all times during shopping experience by all customers, except for children 2 years

• ld and under.

The clerk shall wear a face shield and mask when interacting with customers. The restroom in the Thrift Shop shall be equipped with sufficient soap and paper towels, and its use shall be limited to one person (male or female) at a time so as to practice social and physical distancing. Use and cleaning of the restroom in the Thrift Shop, if necessary, will follow the same protocols for the use

• f all restrooms on the Church
• Campus. The instructions for cleaning

after use shall be posted in the restroom, and are in this Protocols’ Handbook.

All Persons wishing to enter Bethany Hall shall receive temperature checks before entry. Only persons with temperatures under 100.4°F shall be allowed entry. All persons who feel ill are to stay at

• home. Individuals who are coughing

and/or sneezing repeatedly, or exhibit any flu-like symptoms shall not be allowed to enter. Upon reopening, Bethany Hall shall be limited to a maximum of 9 persons at a time in the following proportions: Four in the quilting table room, and 2 in the cutting area, 2 in the sewing machines room, and one in the kitchen. At no time, shall there be more than the number of persons assigned to each room. Persons must sanitize their hands, on entry, using the hand sanitizing station provided. Face masks must be worn at all times by all persons. Each individual shall have at least 36 square feet of space for him/herself in the building unless they are members of the same household. Social and physical distancing is strictly enforced. Noon tea and all fellowship activities with food are suspended until further

• notice. However, when such activities

resume, pastries and food shall be individually packaged, and paper plates, utensils, and cups shall be used. Persons shall exit Bethany Hall using the main entrance to the Hall.

Access to Coffey Hall shall be restricted to the maximum number of persons allowed in each office in keeping with social distancing requirements. There shall be a hand sanitizer in the entrance hallway, which all persons must use to sanitize their hands before conducting business in Coffey Hall. The Receptionist, Office Manager, or designated person will take the temperature of each person on entry. Each individual’s temperature must be under 100.4°F for entry.

All persons, except for children 2 years old and under, must wear a face mask prior to entering the building. All persons who feel ill are to stay at home. Individuals who are coughing and/or sneezing repeatedly, or exhibit any flu-like symptoms shall not be allowed to enter. Each room and office shall have a sign with the room’s maximum capacity. Coffey Hall shall be sanitized each morning before business hours. Signage shall be placed in visible locations inside and outside Coffey Hall explaining the protocols to be followed. The entry hallway and reception area shall be marked with two (2) “Stand here” signs to avoid crowding the reception area. The receptionist shall wear a face mask and shield when interacting with the public. The Conference Room shall accommodate a meeting of no more than eight (8) persons: Four (4) at the table with another four (4) in the corners of the room. Two additional individuals may sit in the reception area. Chairs shall not be moved in order to practice physical and social distancing. The Kitchen shall be closed to communal use. The staff’s Break area (folding area) can safely handle 2 persons at a time due to the configuration of the copier and table. Each office shall have a posted sign indicating the maximum number of persons permitted inside at any time. Please refrain from having more than one person in the hallway leading to the offices at any time.

All restrooms shall be equipped with sufficient soap and paper towels. Use of the restroom shall be limited: One person (male or female) at a time shall be permitted in the restroom and in the hallway so as to practice social and physical distancing. Instructions for cleaning after use shall be posted in the restroom, and are in this protocols’ manual. (Please see protocols below). All persons are to use hand sanitizer prior to entering and on exiting the restroom. Men are recommended to use the urinal, and to use a disinfectant wipe on the handle. After using the facilities, close the toilet lid prior to flushing. (Remember to hold the handle down, with a disinfectant wipe, for 3 seconds to get adequate water in the bowl). Wash your hands with soap for at least 20 seconds, rubbing palm to palm, back of hands, fingers interlaced, rub fingernails, base of thumbs, and both wrists. Using the paper towel with which you dried your hands, raise the lid, and spray disinfectant or use a disinfectant wipe on toilet seat. Persons are to use a disinfectant wipe provided to turn on and off the faucet handles, light switches, and on the door knob as they exit the restroom. Dispose of the paper towel and disinfectant wipe in the trash can provided outside

• f the restroom.

RESTROOMS

RESTROOMS

CONTACT INFORMATION

Contact Information

All Saints' Episcopal Church

The Rev. Dr. Anthony B. Holder, Rector fathertony@allsaintsjensenbeach.org The Rev. Alan Gellert, Deacon gelle62@aol.com Jenny McDonald, Office Manager jennifer@allsaintsjensenbeach.org Vacant, Organist & Choir Director Deborah Chant, Cemetery Manager ascenetery@gmail.com

• C. Buddy Glover, Thrift Shop Director

thriftshop@allsaintsjensenbeach.org Dara Hart, Receptionist info@allsaintsjensenbeach.org ALL SAINTS’ VESTRY 2020 Paul Neff, Senior Warden Jack Miller, Junior Warden Joan Whitting, Clerk Bill Winsemann, Treasurer (Ex Officio) Pam Hurd, Assistant Treasurer (Ex Officio) Louise Andrews, Sam Black, Duncan Hurd, Chris Lycke, Nancy Stone, Bob Taylor, Wally Wallace, Natalie Walters, Hardin White

Church

2303 NE Seaview Drive, Jensen Beach, FL 34957 772.334.0610 allsaintsjensenbeach.org info@allsaintsjensenbeach.net

Cemetery

772.334.7833

Thrift Shop

772.334.0228

Welcome back to All Saints'!