RFP 126-13 Airport Specialty Retail Locations At C Gates and D Gates Pre-Proposal Meeting Clark County Department of Aviation November 15, 2013
Agenda • Welcome & Introductions • House Rules & Reminders • Review of RFP Document – Schedule – Scope of Lease Overview – Statistics – Drawings – Instructions to Proposers – Forms • Questions & Answers • Site Tour
Modifications Made to This RFP • Point Deductions • Pro-Forma Form • Sample Scoring Sheet
Section 2 – RFP Schedule October 30th RFP Released November 15th Pre-proposal Conference December 6th Deadline to Submit Written Questions December 13th Release Response to Written Questions & Issue Addendum (as applicable) January 15, 2014 Proposal Submittals Due By 4:00 P.M. (PST) April/May 2014 BOCC Meeting Recommendations
Section 3 - Scope Overview What is Specialty Retail For the purposes of this RFP, specialty retail shall be defined as a for profit company concentrated on selling a specifically themed line of merchandise, i.e. souvenir shops, electronic shops, etc. Concepts proposed under this RFP that do not meet this definition will not be evaluated. Non-specialty retail concepts include but are not limited to, shoe shine services, chair massages, vending machines, food and/or beverage concepts, etc. Food and/or beverage concepts shall include, but are not limited to the following: Restaurants and/or bars • Quick serve restaurants • Juice stands • Coffee stands Prepared snacks, candy, and popcorn are permitted concepts and not considered food and beverage.
Section 3 - Scope Overview • Specialty Retail Locations Available
Section 3 - Scope Overview • Specialty Retail Locations • T-shirt concepts at location C Gates - 07 is not eligible for submission and will not be considered or evaluated under this RFP. • • Electronics, and/or electronic accessories at location C Gates – 07, is not eligible for submission and will not be considered or evaluated under this RFP.
Section 3 - Scope Overview • Rent Structure is Percentage Rent – Minimum 15% of Gross Sales • Proposer is responsible for reading and understanding the terms of the RFP – Deadline to request clarification or interpretation of RFP documents is December 6, 2013
Section 3 - Scope Overview Proposers may propose the same concept for multiple locations. If a Proposer chooses to propose the same concept for multiple locations, the Proposer must include the following: 1. Conceptual rendering for each location (see question 21 in form 7B) 2. Pro-forma for each location (see question 18 in form 7B) 3. Percentage of gross revenue for each location (see form 7D) If a Proposer is proposing more than one concept, a separate proposal is required for each concept. While Proposers may make proposals for multiple locations in the RFP, the successful Proposer(s) may only be recommended to be awarded a maximum of one (1) location in the C Gates and one (1) location in the D Gates.
Section 3 - Scope Overview Clark County reserves the right to accept and/or reject, in whole or in part, any portion of the Proposal if, at Clark County’s sole discretion, it is not in Clark County’s best interest and/or is not compliant with the long-term plans for McCarran International Airport. The Board of County Commissioners reserves the right to reject any and/or all Proposals or portions thereof, for this RFP. Clark County reserves the right to contact any Proposer to seek clarification or to ask all Proposers to submit additional information or modified Proposals after the submission deadline.
Section 4 - Statistics Section 4 (Statics) shows the annual enplanements for the C Gates and D Gates for the past three calendar years. Also, annual gross sales for locations are included for the past three (3) calendar years. The information provided in Section 4 is for informational purposes only. DOA does not warrant or guarantee this activity for future operations. The Director of Aviation may relocate airlines for the best operational need of the airport without notice to successful Proposer(s).
Section 4 - Statistics w w w.mccarran.com
Concourse C– Concessions
Concourse C – RFP Location
Concourse D– Concessions
Concourse D – RFP Location
Concourse D – RFP Location
Section 6 - Instructions CONTACT WITH OWNER DURING RFP PROCESS Communication between Proposer and/or their agents and a member of the Board of Clark County Commissioners or between a Proposer and/or their agents and County staff regarding the selection of a Proposer or award of this contract is prohibited from the time the RFP is advertised until the item is posted on an agenda for the selection of a Proposer or award of the contract. Questions pertaining to this RFP shall be addressed to the designated contact(s) specified in the RFP document. Failure of Proposer or any of its representatives to comply with this restriction may result in its proposal being rejected by the Board of County Commissioners. Your authorized contact for this RFP is Scott Van Horn ~No contact allowed with BOCC~
Section 6 - Instructions • RFP is in accordance with NRS 496.090 • Responding to this RFP creates no contractual rights • This is not a bid • BOCC approval • Nevada Public Record
Section 6 - Instructions Submit in a sealed envelope: 1 original 5 paper copies 1 electronic copy with the signed pages Proposal shall include Forms 7A, 7B, 7C, 7D Pro-forma worksheet in Section 8 Form 7C: Reference the question number, respond in sequential order; include business license & conceptual rendering w/ colors & materials
Label envelope or box: Name of Person submitting Proposal Company Name Company Address Request For Proposal: RFP 126-13 Airport Specialty Retail Locations at C Gates and D Gates McCarran International Airport
Before you Submit Under the laws of the State of Nevada, any response to the RFP may be considered a public record and, as such, may be available for inspection and copying by the public, through the Freedom of Information Act. Information contained in or with any response under this RFP that is deemed by Proposer to be proprietary or otherwise sensitive may be subject to disclosure. Such information may be listed as proprietary but MUST be included. The information may be contained in a separate envelope clearly identified on the outside as proprietary and confidential. It should be noted that only this information may be labeled as proprietary (i.e., not the entire document). Further, although County and the Department of Aviation will endeavor to keep such information confidential, no implied guarantee of the confidentiality is to be construed.
Automatic Point Deductions from Final Score FAILURE TO PROVIDE SPECIFIED ITEMS WILL RESULT IN THE FOLLOWING ACTION(S): FAILURE TO PROVIDE ONE (1) ORIGINAL – PROPOSAL DEEMED NON- RESPONSIVE AND NOT SCORED. FALURE TO PROVIDE FIVE (5) SIGNED COPIES – FIVE (5) POINT DEDUCTION FROM THE FINAL SCORE. FAILURE TO PROVIDE SIGNED ELECTRONIC COPY – TWO (2) POINT DEDUCTION FROM THE FINAL SCORE. PROPOSING A FOOD AND BEVERAGE CONCEPT AS DEFINED IN SECTION 3 – PROPOSAL WILL BE DEEMED NON-RESPONSIVE AND NOT SCORED. PROPOSING A PROHIBITED CONCEPT AS DEFINED IN SECTION 3 – PROPOSAL WILL BE DEEMED NON-RESPONSIVE AND NOT SCORED.
Automatic Point Deductions from Final Score FAILURE TO PROVIDE SPECIFIED ITEMS WILL RESULT IN THE FOLLOWING ACTION(S): PROPOSING A NON-SPECIALTY RETAIL CONCEPT AS DEFINED IN SECTION 3 – PROPOSAL WILL BE DEEMED NON-RESPONSIVE AND NOT SCORED. HAVING A FINANCIAL PROPOSAL (FORM 7D) THAT INCLUDES A GROSS REVENUE PERCENTAGE OTHER THAN FIFTEEN PERCENT (15%) OR HIGHER (I.E. A FLAT RENT) – PROPOSAL WILL BE DEEMED NON- RESPONSIVE AND NOT SCORED. PROPOSERS MAY HAVE A STEP PERCENTAGE RATE (I.E. 15% UP TO $750,000 THEN 20% FOR ANYTHING OVER $750,001). IF A PROPOSER IS PROPOSING A STEP PERCENTAGE, ASSOCIATED PRO-FORMA REPORTS MUST SHOW THAT STEP.
Automatic Point Deductions from Final Score FAILURE TO PROVIDE SPECIFIED ITEMS WILL RESULT IN THE FOLLOWING ACTION(S): PROPOSAL FORM(S) MUST BE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE COMPANY. IF NOT SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE COMPANY, THE PROPOSAL WILL BE DEEMED NON-RESPONSIVE AND NOT SCORED. PROPOSER SHALL ACKNOWLEDGE ALL ADDENDUMS BY SIGNATURE (IF APPLICABLE). FAILURE TO ACKNOWLEDGE ANY ADDENDUM BY SIGNATURE WILL RESULT IN A FIVE (5) POINT DEDUCTION FROM THE FINAL SCORE FOR EACH ADDENDUM NOT SIGNED. The responses must be time-stamped on or before January 15, 2014 by 04:00 PM (PST). Proposal Forms time-stamped after 4:01 PM (PST) will have five (5) points deducted from its final score, for each fifteen (15) minute increment it is late. Increments will be rounded to the nearest fifteen (15) minutes.
Section 6 - Instructions Deliver to: McCarran International Airport Business & Development Office 5757 Wayne Newton Blvd. Las Vegas, NV 89119 Deadline: Wednesday January 15, 2014 by 4:00 PM (PST) Proposal Forms time-stamped after 4:01 PM (PST) will have five (5) points deducted for every fifteen (15) minute increment from the final score. Increments will be rounded to the nearest fifteen (15) minutes.
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